Award

Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks

FALKIRK COUNCIL

This public procurement record has 2 releases in its history.

Award

20 Mar 2018 at 00:00

Tender

16 Nov 2017 at 00:00

Summary of the contracting process

Falkirk Council is seeking a qualified contractor to establish a sole supplier framework agreement for the maintenance and annual servicing of domestic gas boilers and safety checks in council houses within the Falkirk Council areas of Bo'ness, Braes, Grangemouth, and Stenhousemuir. The procurement is currently in the award stage, with the contract having been signed on 20 March 2018. The total estimated value of this procurement is £3,200,000, and the process followed an open procedure. Contractors must ensure compliance with Gas Safe registration and other specific requirements.

This tender represents a significant opportunity for businesses specialising in gas heating maintenance and servicing. Contractors with expertise in compliance with safety regulations, particularly those holding necessary certifications like Gas Safe, would be well-positioned to compete. Furthermore, businesses that can demonstrate strong health and safety procedures, quality assurance, and the capacity to provide modern apprenticeships may enhance their chances of success while contributing to local employment initiatives.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks

Notice Description

Sole supplier framework agreement for the provision of a Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Houses Properties within the Falkirk Council Areas of Bo'ness, Braes, Grangemouth & Stenhousemuir.

Lot Information

Lot 1

This is a Sole Supplier Framework Agreement for the provision of a Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks in Council Houses within the Falkirk council areas of Bo'ness, Braes, Grangemouth and Stenhousemuir.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000519216
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314294
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£3,200,000 £1M-£10M
Lots Value
£3,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Mar 20187 years ago
Submission Deadline
18 Dec 2017Expired
Future Notice Date
Not specified
Award Date
20 Mar 20187 years ago
Contract Period
1 Apr 2018 - 31 Mar 2022 4-5 years
Recurrence
Following a service and strategic review, further notices may be published in 2021.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FALKIRK COUNCIL
Contact Name
Not specified
Contact Email
pcu@falkirk.gov.uk
Contact Phone
+44 1324506566

Buyer Location

Locality
FALKIRK
Postcode
FK1 5RS
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk

Local Authority
Falkirk
Electoral Ward
Falkirk South
Westminster Constituency
Falkirk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000519216-2018-03-20T00:00:00Z",
    "date": "2018-03-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000519216",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-47",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "Municipal Buildings, West Bridge Street",
                "locality": "Falkirk",
                "region": "UKM76",
                "postalCode": "FK1 5RS"
            },
            "contactPoint": {
                "email": "pcu@falkirk.gov.uk",
                "telephone": "+44 1324506566",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.falkirk.gov.uk"
            }
        },
        {
            "id": "org-42",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "Municipal Buildings, West Bridge Street",
                "locality": "Falkirk",
                "region": "UKM76",
                "postalCode": "FK1 5RS"
            },
            "contactPoint": {
                "email": "pcu@falkirk.gov.uk",
                "telephone": "+44 1324506566",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.falkirk.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Falkirk Council",
        "id": "org-42"
    },
    "tender": {
        "id": "CHS/256/18",
        "title": "Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks",
        "description": "Sole supplier framework agreement for the provision of a Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Houses Properties within the Falkirk Council Areas of Bo'ness, Braes, Grangemouth & Stenhousemuir.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50531200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Falkirk Council Areas of operations as listed below."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM76"
                    },
                    {
                        "region": "UKM76"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 3200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-12-18T11:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-12-18T11:00:00Z"
        },
        "documents": [
            {
                "id": "NOV301481",
                "documentType": "contractNotice",
                "title": "Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks",
                "description": "Falkirk Council wishes to undertake a tendering process to enter into a sole supplier framework agreement with a suitable experienced Gas Safe registered contractor for the provision a Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Houses Properties within the Falkirk Council Areas of Bo'ness, Braes, Grangemouth & Stenhousemuir.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV301481",
                "format": "text/html"
            },
            {
                "id": "NOV301481-1",
                "title": "Appendix A1 - ESPD (Scotland) Standardised Statements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=1",
                "datePublished": "2017-11-18T11:10:09Z",
                "dateModified": "2017-11-18T11:10:09Z",
                "format": "application/msword"
            },
            {
                "id": "NOV301481-2",
                "title": "Appendix B - Compliance Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=2",
                "datePublished": "2017-11-18T11:10:09Z",
                "dateModified": "2017-11-18T11:10:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV301481-3",
                "title": "Appendix C - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=3",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "NOV301481-4",
                "title": "Appendix D - Qualitative Criteria Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=4",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV301481-5",
                "title": "Appendix E - Community Benefits",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=5",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV301481-6",
                "title": "Appendix F - Declaration of Non-Involvement in Serious Organised Crime - Criminal Activity",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=6",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV301481-7",
                "title": "Appendix G - TUPE Considerations - Incumbant Contractors",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=7",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV301481-8",
                "title": "Appendix H- Landlord Gas Safety and Service Record (C12)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=8",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV301481-9",
                "title": "Appendix I - Boundary Map of Falkirk Area",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=9",
                "datePublished": "2017-11-18T11:10:10Z",
                "dateModified": "2017-11-18T11:10:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV301481-10",
                "title": "Appendix J - Invitation to Tender (ITT) Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=10",
                "datePublished": "2017-11-18T11:10:11Z",
                "dateModified": "2017-11-18T11:10:11Z",
                "format": "application/msword"
            },
            {
                "id": "NOV301481-11",
                "title": "European Single Procurement Directive (ESPD Scotland) Appendix A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV301481&idx=11",
                "datePublished": "2017-11-18T11:10:11Z",
                "dateModified": "2017-11-18T11:10:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR314294",
                "documentType": "awardNotice",
                "title": "Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks",
                "description": "Sole supplier framework agreement for the provision of a Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Houses Properties within the Falkirk Council Areas of Bo'ness, Braes, Grangemouth & Stenhousemuir.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314294",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This is a Sole Supplier Framework Agreement for the provision of a Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks in Council Houses within the Falkirk council areas of Bo'ness, Braes, Grangemouth and Stenhousemuir.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 3200000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2017-12-18T11:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "performanceTerms": "Please refer to the tender documentation along with compliance documentation contained within the PCS portal. The compliances are a material requirement to the performance of the contract and require to be in place by commencement of the contract date. Failure to provide a positive yes response to any of the compliance questions will result in your tender being rejected."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a requirement of this agreement that both the contractor and all gas engineers engaged in carrying out this service must be registered with Gas Safe."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = [5M]GBP Public Liability Insurance = [10M]GBP Professional Indemnity Insurance = [2M]GBP Motor Insurance = [5M]GBP http://www.hse.gov.uk/pubns/hse40.pdf",
                    "minimum": "Employer's (Compulsory) Liability Insurance = [5M]GBP Public Liability Insurance = [10M]GBP Professional Indemnity Insurance = [2M]GBP Motor Insurance = [5M]GBP"
                },
                {
                    "type": "technical",
                    "description": "4D.1 Quality Management Procedures Bidder must hold a UKAS (or equivalent) accredited third party certificate of compliance in accordancewith BE EN ISO 9001 OR be able to evidence 4D.1 (2a through to g) in Statements In Relation to ESPD(Scotland)Questions (Appendix B) Health & Safety Procedures The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance inaccordance with BS OHSAS 18001 (or equivalent) or have a regularly reviewed and documented policy forHealth and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy mustbe relevant to the nature and scale of the work and set out responsibilities for H&S management at all levelswithin the organisation. The policy must be relevant to the nature and scale of your operations and set out yourcompany's responsibilities of health and safety management and compliance with legislation.(4a through to k) inStatements In Relation to ESPD (Scotland)Questions (Appendix B) 4D.2 Environmental Management The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliancewith BS EN 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or 4D.2(2a to g) in Statements InRelation to ESPD (Scotland) Questions (Appendix B).",
                    "minimum": "All questions within this section of the ESPD is a PASS or FAIL (pass after review of explanation / remedialaction"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "50531200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Following a service and strategic review, further notices may be published in 2021."
        }
    },
    "language": "EN",
    "description": "The successful contractor will be required to provide Two Modern Apprenticeships (MA's) place within four months from award of the agreement who is obtained from a source agreed by the Council. The MA's placement can be across a range of disciplines to be determined by the successful contractor. The contractor will be required to meet with Falkirk Council's Employment and Training Unit to discuss implementation prior to contract start. The maximum number of Modern Apprenticeship opportunities per Contractor will be 2 (two). (SC Ref:536002)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000519216"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000519216"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CHS 256 18",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CHS 256 18",
            "awardID": "CHS 256 18",
            "status": "active",
            "dateSigned": "2018-03-20T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 222-461621"
        }
    ]
}