Forest Walk Uphall West Lothian - Management and Care Service

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    "id": "ocds-r6ebe6-0000520384-2017-11-29T00:00:00Z",
    "date": "2017-11-29T00:00:00Z",
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    "initiationType": "tender",
    "parties": [
        {
            "id": "org-42",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
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            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "email": "cpu@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325"
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    "buyer": {
        "name": "West Lothian Council",
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    "tender": {
        "id": "CC8415",
        "title": "Forest Walk Uphall West Lothian - Management and Care Service",
        "description": "West Lothian Council own a Unit at Forrest Walk, Uphall which is used to provide care and support for physically disabled service users with complex needs who have been assessed as requiring 24 hour support within a registered care home environment in the community. This Unit requires on-site 24 hour staffing. It is likely that the residents will also have a high level of cognitive or intellectual impairment. The Authority are looking for a service provider to provide a management and care support service. The unit provides the following: 1. Residential Provision - four en-suite bedrooms and living area for long-term placements ; 2. Respite Provision - two en-suite bedrooms and living area for respite care placements ; 3. Day Care Provision - two places per day ; 4. Emergency call - overnight service for adapted tenancies.",
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                "deliveryAddresses": [
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                        "region": "UKM78"
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                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 2193500,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
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        "tenderPeriod": {
            "endDate": "2018-01-12T12:00:00Z"
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        "awardPeriod": {
            "startDate": "2018-01-12T12:00:00Z"
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        "documents": [
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                "id": "DEC302810",
                "documentType": "contractNotice",
                "title": "Forest Walk Uphall West Lothian - Management and Care Service",
                "description": "West Lothian Council own a Unit at Forrest Walk, Uphall which is used to provide care and support for physically disabled service users with complex needs who have been assessed as requiring 24 hour support within a registered care home environment in the community. This Unit requires on-site 24 hour staffing. It is likely that the residents will also have a high level of cognitive or intellectual impairment. The Authority are looking for a service provider to provide a management and care support service. The unit provides the following: 1. Residential Provision - four en-suite bedrooms and living area for long-term placements ; 2. Respite Provision - two en-suite bedrooms and living area for respite care placements ; 3. Day Care Provision - two places per day ; 4. Emergency call - overnight service for adapted tenancies.",
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                "description": "A service provider will be expected to manage the Unit at Forest Walk, Uphall. The Unit a provides the following: Residential Provision - four en-suite bedrooms and living area for long-term placements ; Respite Provision - two en-suite bedrooms and living area for respite care placements ; Day Care Provision - two places per day ; Emergency call - overnight service for adapted tenancies. The objectives of the service include but need not be limited to : enabling a service user to live within an environment that respects the independence, dignity and respect of the service user ; providing care and support to the service user to ensure they are valued as a citizen in the life of the community and to develop friendships and relationships ; ensuring the service user has the opportunity and appropriate support to make informed choices in all aspects of their life ; developing a range of activities and support methods for the service user within the care home and the community ; supporting the development of skills that will result in an ordinary and positive lifestyle for the service user ; developing and offering a range of activities specific to each service user that takes account of the service user as a unique individual ; developing person centred planning and flexible responses to allow the service to be developed with the service user central to the service delivery. West Lothian Council developed the purpose-built Unit for people with physical and complex disabilities at 132, Forrest Walk, Uphall, EH52 5PW and are the owners of the development. The Council will be responsible for maintenance to the fabric of the property. This includes cyclical maintenance and reactive repairs, including repairs following graffiti or acts of vandalism. The on-going provision and delivery of management and care services within the Unit will be the responsibility of the provider. The provider will be responsible for delivering the service in a manner which has due regard for the upkeep of the fabric of the property. The provider will be responsible for the day to day cleanliness and maintenance of the fabric of the property and will undertake those duties and tasks associated with compliance with premises related health and safety. The successful tenderer will be required to enter into a lease of the premises in addition to entering into a service contract. The lease start date, end date and lease length will mirror the contract terms. The rental value of the property is 29,700GBP per annum and all tenderers are required to include provision for paying this rent in their tender return. Under the terms of the lease, the council will be responsible for maintemance, repair and statutory compliance of the property and it's contents. For greater clarity and for your purposes, a a schedule of responsibility for property and facilities costs will be included within the tender.",
                "status": "active",
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "startDate": "2018-04-01T00:00:00Z",
                    "endDate": "2021-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority may extend the contract for a further period (s) of up to 24 months in total. However, the contract will not exceed 31 March 2023."
                }
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        ],
        "bidOpening": {
            "date": "2018-01-12T12:00:00Z"
        },
        "contractTerms": {
            "performanceTerms": "Service providers must meet all the requirements set out in the Service Specification contained within the tender documents."
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        "selectionCriteria": {
            "criteria": [
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                    "type": "suitability",
                    "description": "The Service shall be registered with the Care Inspectorate to provide such a Service to physically disabled service users. The Provider shall comply with all the requirements of the Care Inspectorate, including staffing, regarding registering the Service and as required to deliver the service. The provider will comply with all requirements made by the Care Inspectorate and shall meet any and all recommendations made by them. The service must be fully compliant with the National Health & Social Care Standards - My support my life and any subsequent amendment to these standards. Where the Provider presents as a charity, they must be able to evidence their charitable status and registration with the Office of the Scottish Charity Regulator (OSCR). This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees investment (Scotland) Act 2005. The service which underpins this contract includes: Social Work (Scotland) Act 1968 ; Adults with Incapacity (Scotland) Act 2000 ; Community Care and Health (Scotland) Act 2002 ; Adult Support & Protection (Scotland) Act 2007 ; Equality Act 2010 ; Public Bodies (Joint Working) (Scotland) Act 2014 ; Social Care (Self-directed Support) Scotland Act 2014 ; Community Empowerment (Scotland) Act 2015 ; Social Care and Social Work Improvement Scotland Regulations 2011 ; Living and Dying Well: A National Action Plan for Palliative and End of Life Care in Scotland 2008 ; The National Health and Wellbeing Outcomes ; Carers (Scotland) Act 2016 ; National Health & Social Care Standards (My support, my life). Service providers will be required to have requisite experience of working within this framework."
                },
                {
                    "type": "economic",
                    "description": "ESPD Q 4 B.5 Minimum Insurance required is: Employers Liability 10,000,000 GBP (Ten Million GBP) subject to legislative requirements Public liability 5,000,000 GBP (Five Million GBP) - Employers should hold insurance at a minimum level of 5m GBP in line with current legislation unless specifically exempt. PI cover is required to include risk areas such as assistance with money, benefits and medication. Where bidders have cover for the aforementioned risks within their Public Liability policy either as standard or part of an Officials Indemnity extension, bidders will be rerquired to confirm in writing. Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected."
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide specific examples of carrying out similar services performed during the last three years. Bidders are also required to provide point of contact details at stated respective organisations. Please note that West Lothian Council reserve the right to request references without notifying yourself."
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        },
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            "bidValidityPeriod": {
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    },
    "language": "EN",
    "description": "With reference to ESPD question Q2B; complete information for all company directors, using home address. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. Additional Information within the Invitation to Tender for Quality Management and Health and Safety requirements can be found at the following link : https://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules The HSE website will be checked for breaches. Should West Lothian Council's Health and Safety team not be satisfied with the outcome your tender will be rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. For further information regarding regulated procurements of OJEU threshold and above, please refer to Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015. Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7941. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: West Lothian Council are committed to maximising Community Benefits from its procurement activities. Bidders should note that whilst Community Benefits proposals will not form part of the award criteria and will not be evaluated, if bidders offer community benefits and are successful these benefits shall be built into the contract award. For further procurement information please refer to the following link : http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9672. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:520384)",
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