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EC0795 Lift Maintenance

University Of Edinburgh

This public procurement record has 3 releases in its history.

AwardUpdate

30 Jun 2022 at 01:00

OJEU - F20 - Modification Notice
Award

26 Jul 2018 at 01:00

OJEU - F3 - Contract Award Notice
Tender

19 Dec 2017 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is conducting a tender for the "EC0795 Lift Maintenance" contract, aimed at providing comprehensive maintenance services for lifts across its estate. The procurement process is currently in the Award stage, reflecting the ongoing execution of contracts for both lots comprising the Central and Peripheral Areas of the university. The tender encompasses services classified under CPV code 50750000 (lift maintenance services) and is situated in Edinburgh, UK. The awarded contracts are valued collectively at approximately £3 million and will be active for an initial duration of one year, with options for extension. Notably, the contract modifications indicate an extension until July 31, 2023, necessitated by operational requirements and compliance obligations.

This tender presents significant growth opportunities for businesses specialising in lift maintenance and repair services, particularly those with capabilities in planned and reactive maintenance. Firms of all sizes, from small and medium-sized enterprises (SMEs) to larger contractors, may find suitable bidding opportunities, especially if they can demonstrate compliance with required performance metrics and insurance standards. Businesses that can provide evidence of past experience with similar contracts, particularly in educational or public sector settings, will be well-positioned to compete in this procurement process. Additionally, organisations that can contribute to community benefits aligned with the University’s vision and mission will have an advantageous edge in the selection process.

How relevant is this notice?

Notice Information

Notice Title

EC0795 Lift Maintenance

Notice Description

Award value based on planned annual maintenance only and does not incorporate reactive repairs. The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate. The Lift Portfolio will be split into 2 lots - City Centre & Peripheral Buildings. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

Lot Information

Central Area

The University of Edinburgh calls upon article 72(c) to modify and extend these contracts until 31 July 2023. Please see Section VII.2 for further details.

Renewal: 2 years with the option to extend for a further 2 in total (2+1+1)

Peripheral Area

Lot 2 Peripheral Area. The contract will require suppliers to provide a fully comprehensive lift service to the University. This will include the regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition. The repairs will include any defects that are reported within the LOLER Thorough Examinations and those identified during Maintenance Evaluation Audits by our Lift Consultants. It is intended that the contract is in place for an initial 2 years with the option to extend for a further 2 years in total. Due to the size of the estate and number of buildings included in the testing, this tender has been split into two Lots to reduce any risk associated with delivery of the service with 1 supplier The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 & Lot 2. In the event the same supplier wins both Lot 1 & 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 2). The second highest scoring supplier within Lot 1 will be awarded Lot 1.. Award value based on planned annual maintenance only Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 2 years with the option to extend for a further 2 in total (2 + 1 + 1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000521831
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL452998
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42416100 - Lifts

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£2,676,000 £1M-£10M
Lots Value
£2,676,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£3,006,086 £1M-£10M

Notice Dates

Publication Date
30 Jun 20224 years ago
Submission Deadline
8 Feb 2018Expired
Future Notice Date
Not specified
Award Date
20 Jul 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

Orona Limited

ThyssenKrupp Elevator UK

thyssenkrupp Elevator Uk Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC304891
    EC0795 Lift Maintenance - The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate. The Lift Portfolio will be split into 2 lots - City Centre & Peripheral Buildings. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326493
    EC0795 Lift Maintenance - Award value based on planned annual maintenance only and does not incorporate reactive repairs. The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate. The Lift Portfolio will be split into 2 lots - City Centre & Peripheral Buildings. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL452998
    EC0795 Lift Maintenance

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