EC0795 Lift Maintenance

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        "id": "EC0795",
        "title": "EC0795 Lift Maintenance",
        "description": "Award value based on planned annual maintenance only and does not incorporate reactive repairs. The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate. The Lift Portfolio will be split into 2 lots - City Centre & Peripheral Buildings. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.",
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                "title": "EC0795 Lift Maintenance",
                "description": "The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate. The Lift Portfolio will be split into 2 lots - City Centre & Peripheral Buildings. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.",
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                "title": "EC0795 Lift Maintenance",
                "description": "Award value based on planned annual maintenance only and does not incorporate reactive repairs. The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate. The Lift Portfolio will be split into 2 lots - City Centre & Peripheral Buildings. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.",
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                "title": "Central Area",
                "description": "The University of Edinburgh calls upon article 72(c) to modify and extend these contracts until 31 July 2023. Please see Section VII.2 for further details.",
                "status": "complete",
                "value": {
                    "amount": 1120000,
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                "description": "Lot 2 Peripheral Area. The contract will require suppliers to provide a fully comprehensive lift service to the University. This will include the regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition. The repairs will include any defects that are reported within the LOLER Thorough Examinations and those identified during Maintenance Evaluation Audits by our Lift Consultants. It is intended that the contract is in place for an initial 2 years with the option to extend for a further 2 years in total. Due to the size of the estate and number of buildings included in the testing, this tender has been split into two Lots to reduce any risk associated with delivery of the service with 1 supplier The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 & Lot 2. In the event the same supplier wins both Lot 1 & 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 2). The second highest scoring supplier within Lot 1 will be awarded Lot 1.. Award value based on planned annual maintenance only Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
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                    "description": "For each lot: ESPD 4A.2 Statement. Bidders must confirm if they hold membership of LEIA (Lift Escalator Industries Association) or equivalent."
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                    "description": "For all Lots: ESPD 4C.1.2 Statement 1 Bidders will be required to provide three examples of services carried out during the past three years that demonstrate that you have experience to deliver the services described in the OJEU Contract Notice which are similar in value and complexity of estate. Examples should demonstrate experience of both planned and reactive maintenance. Bidders examples should include but are not limited to the following details in their service provision examples: - Detailed description of the service (including detail of whether the service was planned or reactive) - Value of the contract/service - Contract period - Complexity of estate managed - Details of multi/complex stakeholder engagement - Contact details of a reference (this may be used for information purposes only) ESPD 4C.1.2 Statement 2 For information only - Community benefits requirements will be included in this contract. Please indicate your experience in delivering additional social, economic, or environmental community benefits in the performance of similar previous contracts, including information about how you achieved these commitments. Please also indicate any of the following University priority areas that your organisation would be interested in or have the capacity to pursue as community benefits in addition to the main purpose of your contract. ESPD 4C.2 Statement 1 Bidders are required to demonstrate that they have the relevant qualifications, continued professional development and competence within their team, to deliver contracts similar in size and complexity to this contract. Your response should include information about how Lift Engineers and Account Managers are developed and supported in their role. ESPD 4C.2 Statement 2 Describe your experience of your recent health and safety performance over the last 3 years, including numbers of accidents and cases of ill health have you had and any action the HSE has taken against you. Please also detail what provisions were put in place as a result of any incidents. ESPD 4C.3 Statement 1 Please provide an example Service Level Agreement (SLA) which your organisation commits to with other customers which includes the following as a minimum (this list is not exhaustive); response times to breakdowns, handling of complaints, issuing quotes. Please describe how you ensure you meet those levels through training, recruitment, communication etc. Bidders will be evaluated on the practices they have in place to ensure they meet the SLA example provided. ESPD 4C.7 Statement 1 Bidders are required to provide details of their current environmental management measures with regards to the disposal of waste including any hazardous materials, when performing a contract. ESPD 4C.7 Statement 2 Bidders are required to provide details of their current environmental management measures with regards to reducing their carbon impact. ESPD 4C.9 Statement 1 Bidders are required to provide details of how they manage reporting with other customers including details of any digital portal. Your response should include a reporting tree. Please provide detail of what measures are in place to ensure reporting is completed on time and to a high standard.",
                    "minimum": "For all lots: ESPD 4D.1 1st Statement Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). ESPD 4D.1 2nd Statement Health and Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. ESPD 4D1.1 1st Statement Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following: A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. ESPD 4D1.1 2nd Statement Health and Safety. If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following: A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your company's responsibilities of H&S management and compliance with legislation. NOTE: Organisations with fewer than five employees are not required by law to have a documented policy statement. ESPD 4D.2 Statement The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate ESPD 4D.2.1 Statement If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following: A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)."
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    "description": "EC0795 Lift Maintenance is split into two lots. Both contracts are modified and extended for 12 months as per section VII. Lot 1 Central Area: ThyssenKrupp Elevator UK Limited (now TKE Elevator UK Ltd) Lot 2 Peripheral Area: Orona Limited Please note the total value of 170 600 GBP which was published in the original Contract Award Notice was based on planned annual maintenance only and did not incorporate reactive repairs. The total value of the modification as at VII.1.6 is based on both planned annual maintenance and reactive repairs. (SC Ref:695758)",
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            "amendments": [
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                    "description": "The University of Edinburgh modifies and extends the contracts under Regulation 72(c): (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen (see VII.2.2) (ii) the modification does not alter the overall nature of the contract or framework; and (iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement (see VII.2.3).",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The University of Edinburgh is now due to launch the new finance services part in their People and Money system in August 2022. As the system will be closed down for a period and resource will be impacted it is not be feasible to procure and mobilise new contracts. As this contract is business critical, the modification ensures that the University portfolio of lift installations are operating safely and are fully compliant to all regulatory requirements. The modification does not alter the overall nature of the contract and the increase in price does not exceed 50% of the initial contract value."
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            "periodRationale": "Please see Section VII.2 for further details."
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