Supply and Delivery of Grounds Maintenance Materials

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000522058-2018-04-24T00:00:00Z",
    "date": "2018-04-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000522058",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-54",
            "name": "South Lanarkshire Council",
            "identifier": {
                "legalName": "South Lanarkshire Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Almada Street",
                "locality": "Hamilton",
                "region": "UKM95",
                "postalCode": "ML3 0AA"
            },
            "contactPoint": {
                "email": "irene.peacock2@southlanarkshire.gov.uk",
                "telephone": "+44 1698454793",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.southlanarkshire.gov.uk"
            }
        },
        {
            "id": "org-19",
            "name": "South Lanarkshire Council",
            "identifier": {
                "legalName": "South Lanarkshire Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Almada Street",
                "locality": "Hamilton",
                "region": "UKM95",
                "postalCode": "ML3 0AA"
            },
            "contactPoint": {
                "email": "peter.cannon@southlanarkshire.gov.uk",
                "telephone": "+44 1698454397",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.southlanarkshire.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "South Lanarkshire Council",
        "id": "org-19"
    },
    "tender": {
        "id": "SLC/PS/COMENT/17/140",
        "title": "Supply and Delivery of Grounds Maintenance Materials",
        "description": "South Lanarkshire Council is inviting offers from suitable qualified contractors for the provision of a range of Grounds maintenance Materials to be used by Grounds Services in grounds maintenance operations.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "24453000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "24440000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "24457000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "03441000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "id": "03441000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "id": "39293300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "id": "14210000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "7"
            },
            {
                "id": "8",
                "additionalClassifications": [
                    {
                        "id": "14211000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "8"
            },
            {
                "id": "9",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "9"
            }
        ],
        "value": {
            "amount": 1600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-01-12T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-01-12T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC304039",
                "documentType": "contractNotice",
                "title": "Supply and Delivery of Grounds Maintenance Materials",
                "description": "South Lanarkshire Council is inviting offers from suitable qualified contractors for the provision of a range of Grounds maintenance Materials to be used by Grounds Services in grounds maintenance operations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC304039",
                "format": "text/html"
            },
            {
                "id": "APR317625",
                "documentType": "awardNotice",
                "title": "Supply and Delivery of Grounds Maintenance Materials",
                "description": "South Lanarkshire Council is inviting offers from suitable qualified contractors for the provision of a range of Grounds maintenance Materials to be used by Grounds Services in grounds maintenance operations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317625",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Supply and Delivery of Herbicides",
                "description": "Supply and Delivery of Herbicides",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 years with SLC option to extend by a further 2 increments of 12 months"
                }
            },
            {
                "id": "2",
                "title": "Supply and Delivery of Fertilisers",
                "description": "Supply and Delivery of Fertilisers",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "3",
                "title": "Supply and Delivery of Fungicides",
                "description": "Supply and Delivery of Fungicides",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "4",
                "title": "Supply and Delivery of Turf",
                "description": "Supply and Delivery of Turf",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "5",
                "title": "Supply and Delivery of Grass Seed",
                "description": "Supply and Delivery of Grass Seed",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "6",
                "title": "Supply and Delivery of Pitch Liner",
                "description": "Supply and Delivery of Pitch Liner",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "7",
                "title": "Supply and Delivery of Top Dressing",
                "description": "Supply and Delivery of Top Dressing",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "8",
                "title": "Supply and Delivery of Bunker Sand",
                "description": "Supply and Delivery of Bunker Sand",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            },
            {
                "id": "9",
                "title": "Supply and Delivery of Bark Products",
                "description": "Supply and Delivery of Bark Products",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for a period of 2 years with the option to extend for 2 additional periods of 1 year"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2018-01-12T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "ESPD Question 2A.18 Lots This tender is split into the following Lots Lot 1 - Supply and Delivery of Herbicides (Total and Selective) Lot 2 - Supply and Delivery of Fertilisers Lot 3 - Supply and Delivery of Fungicides Lot 4 - Supply and Delivery of Turf Lot 5 - Supply and Delivery of Grass Seed Lot 6 - Supply and Delivery of Pitch Liner Lot 7 - Supply and Delivery of Top Dressing Lot 8 - Supply and Delivery of Bunker Sand Lot 9 - Supply and Delivery of Bark Products Bidders may submit a tender for one, several or all lots. The maximum number of lots that may be awarded to one bidder is 9. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. ESPD Questions 3A - 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. ESPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015."
                },
                {
                    "type": "economic",
                    "minimum": "ESPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Bidders must provide the name and value of each of the 3 ratios within their response to ESPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes \"marginal\"? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cashflow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"? Do the bidder's auditors (where applicable) consider it to be a \"going concern\"? Do Keynote (where applicable) consider the bidder to be a \"going concern\"? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The Council will request submission of and assess the bidders financial accounts, and may use Keynote or similar financial verification systems to validate the information provided. ESPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims."
                },
                {
                    "type": "technical",
                    "minimum": "ESPD Question 4C.1.2 Technical and Professional Ability With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples of contracts of a similar size, nature and value to those mentioned in the tender documents are to be provided of the supplies undertaken by the bidder in the last 3 years. ESPD Question 4C.4 Technical and Professional Ability (Supply Chain Management / Tracking Systems) With exception to lots 7 and 8, Bidders will be required to confirm that they can meet the required maximum lead time of seventy two (72) hours from receipt of official purchase order. ESPD Question 4C.7 Technical and Professional Ability (Environmental Management Measures) Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: An Environmental statement detailing your organisations attitude towards environmental issues should be provided, including how you intend to dispose of containers with residual chemical matter for lots 1 and 3, if applicable. Details of environmental accreditations held should also be provided. ESPD Question 4C.9 Technical and Professional Ability (Equipment) Please provide details of the relevant tools, plant or technical equipment available to you in relation to this procurement exercise. As a minimum the bidder will demonstrate that they have the equipment available to undertake the contract as specified in the tender documents. ESPD Question 4C.10 Technical and Professional Ability (Sub-Contracting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. ESPD Question 4C.11 Technical and Professional Ability (Samples) Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity ESPD Question 4C.11.1 Technical and Professional Ability (Samples Certificates of Authenticity) - Optional Statement (for Supply contracts Only) The bidder must confirm that they will provide certificates of authenticity where required. All products supplied will be; - Compliant with EC regulations on classification, labelling and packaging for substances and mixtures, EC 1272/2008 for plant protection products - MAFF/MAPP registered for all products in lots 1, 2, 3 and 6. - Suitable cultivators as listed in \"The buyers guide to Quality Amenity Turfgrasses 2017\" for lots 4 and 5. - COSHH Data Sheets will be provided for all products in lots 1, 2, 3, and 6. - Data sheets and samples will be provided for lots 7, 8 and 9 - Play bark should be a clean hardwearing material produced from mixed softwood offering the greatest safety surfacing conforming to ISEN1177 for lot 9."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 9
            }
        },
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. ESPD Question 2D.1 Prompt Payment Certificate Declaration Section Form of Tender ESPD Question 3D.11 Non-Collusion Certificate ESPD Question 4B.5.1 Insurance Certificates ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration ESPD Question 4C.6 Goods Vehicle Operator's Licence ESPD Question 3A.6 Modern Slavery Act 2015 Declaration *The 'Form of Offer to Tender' must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. (SC Ref:540386)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000522058"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000522058"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "SLC/PS/COMENT/17/140-1",
            "title": "Supply and Delivery of Herbicides",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-2",
            "title": "Supply and Delivery of Fertilisers",
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-3",
            "title": "Supply and Delivery of Fungicides",
            "relatedLots": [
                "3"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-4",
            "title": "Supply and Delivery of Turf",
            "relatedLots": [
                "4"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-5",
            "title": "Supply and Delivery of Grass Seed",
            "relatedLots": [
                "5"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-6",
            "title": "Supply and Delivery of Pitch Liner",
            "relatedLots": [
                "6"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-7",
            "title": "Supply and Delivery of Top Dressing",
            "relatedLots": [
                "7"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-8",
            "title": "Supply and Delivery of Bunker Sand",
            "relatedLots": [
                "8"
            ]
        },
        {
            "id": "SLC/PS/COMENT/17/140-9",
            "title": "Supply and Delivery of Bark Products",
            "relatedLots": [
                "9"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SLC/PS/COMENT/17/140-1",
            "awardID": "SLC/PS/COMENT/17/140-1",
            "title": "Supply and Delivery of Herbicides",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-2",
            "awardID": "SLC/PS/COMENT/17/140-2",
            "title": "Supply and Delivery of Fertilisers",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-3",
            "awardID": "SLC/PS/COMENT/17/140-3",
            "title": "Supply and Delivery of Fungicides",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-4",
            "awardID": "SLC/PS/COMENT/17/140-4",
            "title": "Supply and Delivery of Turf",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-5",
            "awardID": "SLC/PS/COMENT/17/140-5",
            "title": "Supply and Delivery of Grass Seed",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-6",
            "awardID": "SLC/PS/COMENT/17/140-6",
            "title": "Supply and Delivery of Pitch Liner",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-7",
            "awardID": "SLC/PS/COMENT/17/140-7",
            "title": "Supply and Delivery of Top Dressing",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-8",
            "awardID": "SLC/PS/COMENT/17/140-8",
            "title": "Supply and Delivery of Bunker Sand",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        },
        {
            "id": "SLC/PS/COMENT/17/140-9",
            "awardID": "SLC/PS/COMENT/17/140-9",
            "title": "Supply and Delivery of Bark Products",
            "status": "active",
            "dateSigned": "2018-04-23T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 240-497792"
        }
    ]
}