Award

Insurance and Claims Handling Service

INVERCLYDE COUNCIL

This public procurement record has 2 releases in its history.

Award

01 Nov 2018 at 00:00

Tender

16 Jul 2018 at 00:00

Summary of the contracting process

Inverclyde Council is seeking bids for an Insurance and Claims Handling Service, with the tender process currently active and planned to conclude by 20 August 2018. The procurement, classified under the services category, focuses on locations within Inverclyde, UK. This tender adopts an open procurement method, enabling a wide array of suppliers to participate. Key elements of the contract include various lots for Property Insurance Services, Casualty Insurance, and more, with potential for contract extensions until 30 September 2023.

This contract presents a significant opportunity for businesses specialising in insurance services, particularly those that can demonstrate robust experience in property, casualty, and motor fleet insurance sectors. Large companies and small to medium-sized enterprises (SMEs) alike may find valuable prospects in attaining contracts with the council. Suppliers who can showcase strong credit ratings and compliance with insurance requirements, as well as a capacity to deliver innovative community benefits to the Inverclyde area, will be in a favourable position to compete for this tender.

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Notice Title

Insurance and Claims Handling Service

Notice Description

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council.

Lot Information

Property Insurance Services

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Property Insurance Services.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Casualty Insurance

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Casualty Insurance.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Motor Fleet Insurance

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Motor Fleet Insurance.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Fidelity Insurance

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Fidelity Insurance.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Engineering Insurance

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Engineering Insurance.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

All Risks Museum & Fine Art

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers All Risks Museum & Fine Art.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Business Travel/Personal Accident Including School Journey Travel

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Business Travel/Personal Accident Including School Journey Travel.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Combined Lot for Property Insurance Services and Casualty Insurance

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot is a Combined Lot Option for Property Insurance Services (Lot 1) and Casualty Insurance (Lot 2).

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Terrorism Insurance

This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Terrorism Insurance.

Renewal: This contract has an option to extend for a 12 month period until 30th September 2022 and for a further 12 month period until 30th September 2023

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000522203
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335989
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services


CPV Codes

66510000 - Insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,157,531 £1M-£10M

Notice Dates

Publication Date
1 Nov 20187 years ago
Submission Deadline
20 Aug 2018Expired
Future Notice Date
Not specified
Award Date
15 Oct 20187 years ago
Contract Period
1 Oct 2018 - 30 Sep 2021 3-4 years
Recurrence
July 2021 if no extension period activated; July 2022 if 1st extension period activated; July 2023 if 2nd extension period activated.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
INVERCLYDE COUNCIL
Contact Name
Annemarie Hannaway
Contact Email
annemarie.hannaway@inverclyde.gov.uk
Contact Phone
+44 1475712129

Buyer Location

Locality
GREENOCK
Postcode
PA15 1LX
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Inverclyde
Electoral Ward
Inverclyde North
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
3
Supplier Names

AXA ART INSURANCE

RISK MANAGEMENT PARTNERS

TRAVELERS INSURANCE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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        "bidOpening": {
            "date": "2018-08-20T12:00:00Z",
            "address": {
                "streetAddress": "Municipal Buildings, Clyde Square, Greenock."
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve one of the following: (a) Where the tenderers Dun & Bradstreet risk indicator is 3 or less, the annual contract value should also be less than 50% of the tenderers average turnover over the preceding 2 years. OR (b) Where the tenderers Dun & Bradstreet risk indicator is 2 or less, the annual contract value should also be less than 75% of the tenderers average turnover over the preceding 2 years. Please note the important guidance to bidders below: Applicants are strongly advised to satisfy themselves that they meet these criteria as failure of the financial check will mean that their application will not be considered further. Applicants should also satisfy themselves that their Dun and Bradstreet ratings are correct and it is the applicant's responsibility to raise any queries with Dun and Bradstreet if they feel a correction is required. The council will rely on the risk rating it obtains at the time it performs the D&B financial check.",
                    "minimum": "You must provide your average yearly turnover for the last 2 years. Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted. If you are unable to provide the turnover information required due to being exempt from submission of full audited accounts, please provide an explanation on why you are exempt in response to this question. If you have responded that you are exempt from submitting full audited accounts, please confirm that you will be prepared to submit alternative information and documentation on your financial position should this be required at any point. This information could be required at selection or in the event that the bidder is identified as the preferred bidder."
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide examples, carried out within the last 3 years that demonstrate that they have the relevant experience in Provision of Insurance and Claims Handling Service. Bidders must provide experience relevant to each of the lots they are bidding for which are structured as follows: Lot 1 - Property Insurance Services Lot 2 - Casualty Insurance Lot 3 - Motor Fleet Insurance Lot 4 - Fidelity Insurance Lot 5 - Engineering Insurance Lot 6 - All Risks Museum & Fine Art Lot 7 - Business Travel/Personal Accident Including School Journey Travel Lot 8 - Combined Lot for Property Insurance Services and Casualty Insurance Lot 9 - Terrorism Insurance"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "66510000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "July 2021 if no extension period activated; July 2022 if 1st extension period activated; July 2023 if 2nd extension period activated."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015; Insurance Requirements; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's Liability Insurance (in accordance with current legal requirements; limit of indemnity required = 10m GBP Public Liability Insurance; limit of indemnity required = 10m GBP Professional Indemnity Insurance; limit of indemnity required = 10m GBP *** Credit Ratings; It is a requirement of this contract that hold a credit rating of A- or above with AM Best and/or Standards & Poor's. *** ESPD 4C.10 SUBCONTRACTORS Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. ESPD 4D.1 QUALITY MANAGEMENT PROCEDURES The bidder must hold a UKAs (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) OR hold the information contained in the buyer attachment area in PCS-T (file name \"Contract Notice Additional Information\") ESPD 4.2 ENVIRONMENTAL MANAGEMENT STANDARDS The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate OR hold the information contained in the buyer attachment area in PCS-T (filename \"Contract Notice Additional Information\") HEALTH & SAFETY The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum OR hold the information contained in the buyer attachment area in PCS-T (file name \"Contract Notice Additional Information\"). Tenderers should note due to character restrictions within PCS an additional file has been added to PCS-T in the buyer attachment area \"Contract Notice Additional Information\" (SC Ref:562692)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000522203"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000522203"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CP0279/FIN-1",
            "title": "Property Insurance Services",
            "suppliers": [
                {
                    "id": "org-245",
                    "name": "Travelers Insurance Company Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "CP0279/FIN-2",
            "title": "Casualty Insurance",
            "suppliers": [
                {
                    "id": "org-246",
                    "name": "Risk Management Partners Ltd"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "CP0279/FIN-3",
            "title": "Motor Fleet Insurance",
            "suppliers": [
                {
                    "id": "org-246",
                    "name": "Risk Management Partners Ltd"
                }
            ],
            "relatedLots": [
                "3"
            ]
        },
        {
            "id": "CP0279/FIN-4",
            "title": "Engineering Insurance",
            "suppliers": [
                {
                    "id": "org-246",
                    "name": "Risk Management Partners Ltd"
                }
            ],
            "relatedLots": [
                "5"
            ]
        },
        {
            "id": "CP0279/FIN-5",
            "title": "Fidelity Insurance",
            "suppliers": [
                {
                    "id": "org-246",
                    "name": "Risk Management Partners Ltd"
                }
            ],
            "relatedLots": [
                "4"
            ]
        },
        {
            "id": "CP0279/FIN-6",
            "title": "All Risks Museum & Fine Art",
            "suppliers": [
                {
                    "id": "org-247",
                    "name": "AXA Art Insurance UK SE"
                }
            ],
            "relatedLots": [
                "6"
            ]
        },
        {
            "id": "CP0279/FIN-7",
            "title": "Business Travel/Personal Accident Including School Journey Travel",
            "suppliers": [
                {
                    "id": "org-246",
                    "name": "Risk Management Partners Ltd"
                }
            ],
            "relatedLots": [
                "7"
            ]
        },
        {
            "id": "CP0279/FIN-8",
            "title": "Combined Lot for Property Insurance Services and Casualty Insurance",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
                "8"
            ]
        },
        {
            "id": "CP0279/FIN-9",
            "title": "Terrorism Insurance",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
                "9"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CP0279/FIN-1",
            "awardID": "CP0279/FIN-1",
            "title": "Property Insurance Services",
            "status": "active",
            "value": {
                "amount": 510211.25,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        },
        {
            "id": "CP0279/FIN-2",
            "awardID": "CP0279/FIN-2",
            "title": "Casualty Insurance",
            "status": "active",
            "value": {
                "amount": 949715,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        },
        {
            "id": "CP0279/FIN-3",
            "awardID": "CP0279/FIN-3",
            "title": "Motor Fleet Insurance",
            "status": "active",
            "value": {
                "amount": 329325,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        },
        {
            "id": "CP0279/FIN-4",
            "awardID": "CP0279/FIN-4",
            "title": "Engineering Insurance",
            "status": "active",
            "value": {
                "amount": 186299.05,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        },
        {
            "id": "CP0279/FIN-5",
            "awardID": "CP0279/FIN-5",
            "title": "Fidelity Insurance",
            "status": "active",
            "value": {
                "amount": 62500,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        },
        {
            "id": "CP0279/FIN-6",
            "awardID": "CP0279/FIN-6",
            "title": "All Risks Museum & Fine Art",
            "status": "active",
            "value": {
                "amount": 61165.05,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        },
        {
            "id": "CP0279/FIN-7",
            "awardID": "CP0279/FIN-7",
            "title": "Business Travel/Personal Accident Including School Journey Travel",
            "status": "active",
            "value": {
                "amount": 58316,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-15T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 137-312976"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "402",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
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                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "404",
                "measure": "bids",
                "value": 3,
                "relatedLot": "2"
            },
            {
                "id": "405",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "2"
            },
            {
                "id": "406",
                "measure": "bids",
                "value": 4,
                "relatedLot": "3"
            },
            {
                "id": "407",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "3"
            },
            {
                "id": "408",
                "measure": "bids",
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                "relatedLot": "5"
            },
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                "id": "409",
                "measure": "smeBids",
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                "relatedLot": "5"
            },
            {
                "id": "410",
                "measure": "bids",
                "value": 3,
                "relatedLot": "4"
            },
            {
                "id": "411",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "4"
            },
            {
                "id": "412",
                "measure": "bids",
                "value": 3,
                "relatedLot": "6"
            },
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            {
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}