The Provision of Funeral Services and Associated Supplies

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000525163-2018-01-25T00:00:00Z",
    "date": "2018-01-25T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000525163",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "Scotland Excel",
            "identifier": {
                "legalName": "Scotland Excel"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM",
                "postalCode": "PA1 1AR"
            },
            "contactPoint": {
                "email": "oss@scotland-excel.org.uk",
                "telephone": "+44 3003001200",
                "faxNumber": "+44 1416187423",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scotland-excel.org.uk"
            }
        },
        {
            "id": "org-13",
            "name": "Please refer to V1.4.3 below",
            "identifier": {
                "legalName": "Please refer to V1.4.3 below"
            },
            "address": {
                "locality": "N/A"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-14",
            "name": "Please refer to VI.4.3) Above",
            "identifier": {
                "legalName": "Please refer to VI.4.3) Above"
            },
            "address": {
                "locality": "Not Applicable"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "org-7",
            "name": "Scotland Excel",
            "identifier": {
                "legalName": "Scotland Excel"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM",
                "postalCode": "PA1 1AR"
            },
            "contactPoint": {
                "name": "Operational Supplies & Services Team",
                "email": "oss@scotland-excel.org.uk",
                "telephone": "+44 3003001200",
                "faxNumber": "+44 1416187423",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scotland-excel.org.uk"
            }
        },
        {
            "id": "org-16",
            "name": "Please refer to V1.4.3 below",
            "identifier": {
                "legalName": "Please refer to V1.4.3 below"
            },
            "address": {
                "locality": "N/A"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-17",
            "name": "Please refer to VI.4.3) Above",
            "identifier": {
                "legalName": "Please refer to VI.4.3) Above"
            },
            "address": {
                "locality": "Not Applicable"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "Scotland Excel",
        "id": "org-7"
    },
    "tender": {
        "id": "23-17",
        "title": "The Provision of Funeral Services and Associated Supplies",
        "description": "This framework agreement is intended to set up an agreement for the procurement of common funerals for those who do not have the means to pay for this service and also a range of funeral products.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "98370000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98371000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98371100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98371110",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98371120",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "39296000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Scotland."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 4000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2018-02-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-02-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN307673",
                "documentType": "contractNotice",
                "title": "The Provision of Funeral Services and Associated Supplies",
                "description": "This framework agreement is intended to set up an agreement for the procurement of common funerals for those who do not have the means to pay for this service and also a range of funeral products.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307673",
                "format": "text/html"
            },
            {
                "id": "JAN308016",
                "documentType": "awardNotice",
                "title": "The Provision of Funeral Services and Associated Supplies",
                "description": "This framework agreement is intended to set up an agreement for the procurement of common funerals for those who do not have the means to pay for this service and also a range of funeral products.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308016",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Provision of Funeral and Associated Services",
                "description": "This framework agreement is intended to set up an arrangement for the procurement by the contracting authorities entitled to purchase under the proposed framework agreement)of an undertaking service for those who do not have the means to pay for this service. This includes all transport, hygienic preparation (not including embalming unless specified) and care of the deceased, attendance at a funeral, the provision of a suitable coffin and appropriate interior and exterior fittings, plus a suitable urn for cremated remains with appropriate liner and bag.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "status": "cancelled",
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "options": {
                    "description": "See II.2.7"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "For an initial period of 24 months with the option to extend for up to two further 12 month periods."
                }
            },
            {
                "id": "2",
                "title": "Supply and Delivery of Funeral Products",
                "description": "This framework agreement is intended to set up an arrangement for the procurement (by the contracting authorities entitled to purchase under the proposed framework agreement) of the supply and delivery of funeral products such as above ground vaults, poly urns and plaques.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "status": "cancelled",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "options": {
                    "description": "See II.2.7"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "For an initial period of 24 months with the option to extend for up to two further 12 month periods."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2018-02-26T12:00:00Z",
            "address": {
                "streetAddress": "Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR on https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "description": "Scotland Excel Officers and Members."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "For full details of the conditions relevant to the proposed Framework Agreement, and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section \"I.3) Communication\" of this Contract Notice). Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract)."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "ESPD (Scotland) Question 4B.5: Insurance requirements ESPD (Scotland) Question 4B.6: Other economic and financial requirements In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot. Minimum levels of standards possibly required: ESPD (Scotland) Question 4B.5 It is a requirement of the contracts to be procured under the proposed framework agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ESPD (Scotland) Question 4B.5.1 Employer's (Compulsory) Liability Insurance = GBP 10 million (minimum indemnity limit of GBP 10 million each and every claim). ESPD (Scotland) Question 4B.5.2 Public Liability Insurance = GBP 2 million (minimum indemnity limit of GBP 2 million in each occurrence). Product Liability Insurance = GBP 2 million (minimum indemnity limit of GBP 2 million in the aggregate). Professional Indemnity Insurance = GBP 1 million (minimum indemnity limit of GBP 1 million each occurrence). Third Party Motor Vehicle Insurance = statutory third party motor vehicle liability insurance to a minimum indemnity limit of GBP 5 million for property damage and unlimited for Third Party Injury (in each and every occurrence). For bidders who will sub-contract part of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractor vehicles are appropriately insured and maintained. ESPD (Scotland) Question 4B 6: Other economic and financial requirements The bidder is to confirm that a search of the bidder against Equifax's Protect will not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not present an unmanageable risk should it be appointed on to the proposed framework agreement."
                },
                {
                    "type": "technical",
                    "description": "Minimum level(s) of standards possibly required: ESPD (Scotland) Question 4C.10: Subcontracting; ESPD (Scotland) Question 4D.1: Quality Management Procedures; ESPD (Scotland) Question 4D.1: Health and Safety Procedures (); ESPD (Scotland) Question 4D.2: Environmental Management Systems or Standards; and In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately in relation to each individual lot.",
                    "minimum": "1. ESPD (Scotland) Question 4C.10: Subcontracting. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. 2. ESPD (Scotland) Question 4D.1: Quality Management Procedures. The bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. 3. ESPD (Scotland) Question 4D.1: Health and Safety Procedures. The bidder must have the following: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) OR ESPD (Scotland) Question 4D.1 4. Health and Safety Procedures. a. A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. [Not applicable to organisations with fewer than five employees]. b. Documented arrangements for providing the bidder's workforce with training and information appropriate to the type of work of which the organisation is likely to bid. This must provide evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge the various duties. This will provide details of staff health and safety training arrangements and how relevant information is communicated to staff. This must also include a description of arrangements for keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation. 5. ESPD (Scotland) Question 4D.2: Environmental Management Systems or Standards. The bidder must have the following: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 15
            },
            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "Please note that whilst an e-auction will not be used in the procurement process to award places onto this proposed framework agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this proposed framework agreement may do so via an e-auction."
            }
        },
        "classification": {
            "id": "98370000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 017-035010"
        }
    ],
    "description": "I.2) Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. IV.1.3) Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement. VI.2) Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement. Further information regarding the operation of the framework is available within the document titled \"23-17 Provision of Funeral Services and Associated Supplies Information and Instructions\" within PCS-T project 9970. (SC Ref:527598)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000525163"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000525163"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "23-17-1",
            "title": "Provision of Funeral and Associated Services",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "23-17-2",
            "title": "Supply and Delivery of Funeral Products",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "2"
            ]
        }
    ]
}