Planning

Provision of Corporate Clothing & Personal Protective Equipment (PPE)

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 1 release in its history.

Planning

15 Jan 2018 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Historic Environment Scotland is commencing a procurement process titled "Provision of Corporate Clothing & Personal Protective Equipment (PPE)" that falls under the 'goods' category within the built heritage and tourism industry. The procurement is currently in the planning stage, with a planned future notice date set for 19th February 2018. The contract, valued at £130,000, is set to include three separate lots: Waterproof Clothing, Corporate Clothing, and Personal Protective Equipment (PPE), which may potentially be reserved for a Supported Business. Delivery will take place within the UK, particularly Edinburgh, where Historic Environment Scotland is located at Longmore House, Salisbury Place.

This tender presents significant opportunities for businesses specialising in corporate clothing and PPE manufacturing and supply. Companies that can meet the diverse requirements of clothing types, including waterproof jackets and PPE, would be well-suited to compete for this contract. Additionally, businesses should be prepared to manage seasonal demands and stock popular items in various sizes to ensure timely fulfilment of orders throughout the year. Engaging with this procurement process could lead to fruitful partnerships with a prominent national authority dedicated to preserving Scotland’s historic environment.

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Notice Information

Notice Title

Provision of Corporate Clothing & Personal Protective Equipment (PPE)

Notice Description

HES has a requirement for supply of corporate clothing. HES is split into various Directorates who will have different requirements for corporate clothing. The contract is split into 3 separate Lots. - Lot 1 - Waterproof Clothing - Lot 2 - Corporate Clothing - Lot 3 - Personal Protective Equipment (PPE) Lot 3 will potentially be reserved for a Supported Business.

Lot Information

Waterproof Clothing

HES has a requirement for Waterproof Jackets and Trousers in various colours (colours TBC) HES is split into various Directorates who will have different requirements for corporate clothing. The 3 main ones are explained below. Within Commercial & Tourism, there are approximately 450 permanent staff that have an annual allocation of uniform issued in March/April each year. There are five different uniform types for visitor facing staff - Edinburgh Castle, Stirling Castle, formal dress for sites and casual dress for sites and the Ranger Service. In addition HES has Seasonal staff who are employed each year to assist over the busy tourist periods. There are approximately 150 seasonal staff that may change from year to year and will be appointed at the start of the season in April however, some further staff start around June. As such Seasonal Orders will be provided to the supplier close to the start of the season. This will reduce the time the supplier has between receiving the orders and time of delivery compared to the Permanent staff. The successful supplier will be required to Tax Tab all clothing items with the exception of footwear. There are approximately 250 members in the Conservation Directorate who will require clothing and personal protective equipment (PPE). There are 4 regions, South, Central, North and Edinburgh which are further split into Depots. Staff are issued their allocation of PPE in May each year or when required. Occasionally there will be a requirement for new staff to get PPE throughout the year. There are approximately 130 staff in the Heritage Directorate who will also require clothing from the 3 Lots. There will also be a requirement for new members of staff to be provided with clothing and PPE. This directorate is responsible for surveying, recoding and designating Scotland's historic environment as well as looking after the National Record of the historic environment. HES has numerous logo's which will need to be applied to certain garments, for those garments that cannot have a logo, then an HES tax tab will be affixed. Suppliers will also be required to hold stocks (as agreed by HES) of the most popular items in specific sizes and styles to allow for speedier fulfilment of orders.

Corporate Clothing

HES has a requirement for Corporate Clothing in various colours and sizes (colours and sizes TBC) HES is split into various Directorates who will have different requirements for corporate clothing. The 3 main ones are explained below. The other Directorates (Finance/Shared Services/Chief Executive are based in Longmore House and will have a limited requirement for corporate clothing. Within Commercial & Tourism, there are approximately 450 permanent staff that have an annual allocation of uniform issued in March/April each year. There are five different uniform types for visitor facing staff - Edinburgh Castle, Stirling Castle, formal dress for sites and casual dress for sites and the Ranger Service. In addition HES has Seasonal staff who are employed each year to assist over the busy tourist periods. There are approximately 150 seasonal staff that may change from year to year and will be appointed at the start of the season in April however, some further staff start around June. As such Seasonal Orders will be provided to the supplier close to the start of the season. This will reduce the time the supplier has between receiving the orders and time of delivery compared to the Permanent staff. The successful supplier will be required to Tax Tab all clothing items with the exception of footwear. There are approximately 250 members in the Conservation Directorate who will require clothing and personal protective equipment (PPE). There are 4 regions, South, Central, North and Edinburgh which are further split into Depots. Staff are issued their allocation of PPE in May each year or when required. Occasionally there will be a requirement for new staff to get PPE throughout the year. There are approximately 130 staff in the Heritage Directorate who will also require clothing from the 3 Lots. There will also be a requirement for new members of staff to be provided with clothing and PPE. This directorate is responsible for surveying, recoding and designating Scotland's historic environment as well as looking after the National Record of the historic environment. HES has numerous logo's which will need to be applied to certain garments, for those garments that cannot have a logo, then an HES tax tab will be affixed. Suppliers will also be required to hold stocks (as agreed by HES) of the most popular items in specific sizes and styles to allow for speedier fulfillment of orders.

Personal Protective Equipment (PPE)

HES has a requirement for Personal Protective Equipment (PPE) (full list TBC). This lot may be reserved for a Supported Business. HES is split into various Directorates who will have different requirements for corporate clothing. The 3 main ones are explained below. Within Commercial & Tourism, there are approximately 450 permanent staff that have an annual allocation of uniform issued in March/April each year. There are five different uniform types for visitor facing staff - Edinburgh Castle, Stirling Castle, formal dress for sites and casual dress for sites and the Ranger Service. In addition HES has Seasonal staff who are employed each year to assist over the busy tourist periods. There are approximately 150 seasonal staff that may change from year to year and will be appointed at the start of the season in April however, some further staff start around June. As such Seasonal Orders will be provided to the supplier close to the start of the season. This will reduce the time the supplier has between receiving the orders and time of delivery compared to the Permanent staff. The successful supplier will be required to Tax Tab all clothing items with the exception of footwear. There are approximately 250 members in the Conservation Directorate who will require clothing and personal protective equipment (PPE). There are 4 regions, South, Central, North and Edinburgh which are further split into Depots. Staff are issued their allocation of PPE in May each year or when required. Occasionally there will be a requirement for new staff to get PPE throughout the year. There are approximately 130 staff in the Heritage Directorate who will also require clothing from the 3 Lots. There will also be a requirement for new members of staff to be provided with clothing and PPE. This directorate is responsible for surveying, recoding and designating Scotland's historic environment as well as looking after the National Record of the historic environment. HES has numerous logo's which will need to be applied to certain garments, for those garments that cannot have a logo, then an HES tax tab will be affixed. Suppliers will also be required to hold stocks (as agreed by HES) of the most popular items in specific sizes and styles to allow for speedier fulfillment of orders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000525872
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN306723
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18221000 - Waterproof clothing

18222000 - Corporate clothing

35113400 - Protective and safety clothing

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jan 20188 years ago
Submission Deadline
1 Jun 2018Expired
Future Notice Date
19 Feb 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Not specified
Contact Email
procurement@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN306723
    Provision of Corporate Clothing & Personal Protective Equipment (PPE) - HES has a requirement for supply of corporate clothing. HES is split into various Directorates who will have different requirements for corporate clothing. The contract is split into 3 separate Lots. - Lot 1 - Waterproof Clothing - Lot 2 - Corporate Clothing - Lot 3 - Personal Protective Equipment (PPE) Lot 3 will potentially be reserved for a Supported Business.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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