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EC0767 Maintenance of LEV systems and Fume Cupboard Systems

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

12 Feb 2019 at 00:00

OJEU - F3 - Contract Award Notice
Tender

25 Jan 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is currently conducting a procurement process titled "EC0767 Maintenance of LEV systems and Fume Cupboard Systems." This initiative falls within the education sector and is based in Edinburgh, UK. The procurement is at the 'Award' stage and involves two lots focusing on inspection, testing, maintenance, and remedial services for approximately 900 Local Extract Ventilation systems and Fume Cupboard Systems across the university's estate. The successful contracts were awarded on 24 January 2019; the first lot pertains to the Kings Building, valued at £118,080, and the second lot is for Meds & Vets Central & Moray House Campus, valued at £68,760.

This tender presents significant opportunities for SMEs specialising in maintenance services, particularly those with expertise in ventilation systems and laboratory equipment. Businesses with experience in reactive and planned maintenance work, as well as strong qualifications in health and safety standards, would be well-suited to compete. The procurement will be executed through a two-stage restricted procedure, ensuring that only qualified bidders can progress, thus creating a competitive environment that favours capable service providers while ensuring quality and compliance with safety regulations.

How relevant is this notice?

Notice Information

Notice Title

EC0767 Maintenance of LEV systems and Fume Cupboard Systems

Notice Description

The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

Lot Information

Kings Building

Lot 1 Kings Building The University is seeking the appointment of suppliers for the provision of inspection, testing, maintenance and remedial services to the University of Edinburgh's Estate of approximately 900 + varied Local Extract Ventilation systems and Fume Cupboard Systems. For Lot 1 the current number of Fume Cupboards & LEV System are 677. This figure is not exhaustive and units may be added/deleted as required. Bidders should note that some of the systems are situated in restricted areas which will require those carrying out the services, to follow strict University and Home Office procedures. More detail will be provided at ITT stage. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 1 year in total. The University will not appoint the same service provider for both lots. If a bidder is successful in Lots 1 & 2 then they will be allocated the highest value lot (Lot 1). The second placed supplier for Lot 2 will be awarded the contract for that area. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 3 years with the option to extend for a further 1 in total (3+1)

Meds & Vets, Central & Moray House Campus

Lot 2 Meds & Vets Central & Moray House Campus The University is seeking the appointment of suppliers for the provision of inspection, testing, maintenance and remedial services to the University of Edinburgh's Estate of approximately 900 + varied Local Extract Ventilation systems and Fume Cupboard Systems. For Lot 2 the current number of Fume Cupboards & LEV System: 276. This figure is not exhaustive and units may be added/deleted as required. Bidders should note that some of the systems are situated in restricted areas which will require those carrying out the services, to follow strict University and Home Office procedures. More detail will be provided at ITT stage. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 1 year in total. The University will not appoint the same service provider for both lots. If a bidder is successful in Lots 1 & 2 then they will be allocated the highest value lot (Lot 1). The second placed supplier for Lot 2 will be awarded the contract for that area. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 3 years with the option to extend for a further 1 in total (3 + 1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000527555
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345269
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£186,000 £100K-£500K
Lots Value
£186,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£186,840 £100K-£500K

Notice Dates

Publication Date
12 Feb 20197 years ago
Submission Deadline
5 Mar 2018Expired
Future Notice Date
Not specified
Award Date
24 Jan 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Crowthorne Hi-Tec Services Ltd

H&V Commissioning Services Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308018
    EC0767 Maintenance of LEV systems and Fume Cupboard Systems - The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345269
    EC0767 Maintenance of LEV systems and Fume Cupboard Systems - The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

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