Notice Information
Notice Title
The Supply and Delivery of Coffee, Machinery, Maintenance and Associated Consumables
Notice Description
Award of Contract for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables.
Lot Information
Lot 1
The City of Edinburgh Council intends to put a Contract in place for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables. The Contract will cover both the corporate catering estate and the cultural venues throughout Edinburgh. This will be an ongoing requirement for the term of the Contract, with all venues procuring an increasing supply of coffee products to reach income targets.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000532821
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321984
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
15 - Food, beverages, tobacco and related products
-
- CPV Codes
15860000 - Coffee, tea and related products
Notice Value(s)
- Tender Value
- £480,000 £100K-£500K
- Lots Value
- £480,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Jun 20187 years ago
- Submission Deadline
- 3 Apr 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 15 May 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2022
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CITY OF EDINBURGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH8 8BG
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=13
29th March 2018 - Schedule 5 - Pricing Schedule Updated 28/03/2018 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=14
29th March 2018 - Schedule 5 - Pricing Schedule Updated 28/03/2018 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=12
28th March 2018 - Schedule 5 - Pricing Schedule Updated -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=10
27th March 2018 - Schedule 5 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=11
12th March 2018 - Updated Specification to clarify that products can be Fairtrade or equivalent. No other changes. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=5
6th March 2018 - Schedule 5 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=3
1st March 2018 - Schedule 3 - ESPD -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=4
1st March 2018 - Schedule 4 - Tenderer Submission -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=6
1st March 2018 - Schedule 6 - Ingredients List -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=7
1st March 2018 - Schedule 7 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=8
1st March 2018 - Schedule 8 - Community Benefits -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=9
1st March 2018 - Schedule 3 - ESPD -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=1
1st March 2018 - Schedule 1 - Instructions to Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=2
1st March 2018 - Schedule 2 - Specification -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR311919
The Supply and Delivery of Coffee, Machinery, Maintenance and Associated Consumables - The City of Edinburgh Council intends to put a Contract in place for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321984
The Supply and Delivery of Coffee, Machinery, Maintenance and Associated Consumables - Award of Contract for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000532821-2018-06-12T00:00:00Z",
"date": "2018-06-12T00:00:00Z",
"ocid": "ocds-r6ebe6-0000532821",
"initiationType": "tender",
"parties": [
{
"id": "org-23",
"name": "The City of Edinburgh Council",
"identifier": {
"legalName": "The City of Edinburgh Council"
},
"address": {
"streetAddress": "Waverley Court, 4 East Market Street",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH8 8BG"
},
"contactPoint": {
"name": "Shane Newell",
"email": "shane.newell@edinburgh.gov.uk",
"telephone": "+44 1314693080",
"url": "https://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"centralPurchasingBody",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.edinburgh.gov.uk"
}
},
{
"id": "org-41",
"name": "The City of Edinburgh Council",
"identifier": {
"legalName": "The City of Edinburgh Council"
},
"address": {
"streetAddress": "Waverley Court, 4 East Market Street",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH8 8BG"
},
"contactPoint": {
"name": "Billy Robertson",
"email": "Billy.robertson@edinburgh.gov.uk",
"telephone": "+44 1315296256",
"url": "http://"
},
"roles": [
"buyer",
"centralPurchasingBody",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.edinburgh.gov.uk"
}
}
],
"buyer": {
"name": "The City of Edinburgh Council",
"id": "org-41"
},
"tender": {
"id": "CT2312",
"title": "The Supply and Delivery of Coffee, Machinery, Maintenance and Associated Consumables",
"description": "Award of Contract for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "15860000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "The City of Edinburgh Council"
},
"deliveryAddresses": [
{
"region": "UKM75"
},
{
"region": "UKM75"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 480000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
"tenderPeriod": {
"endDate": "2018-04-03T12:00:00Z"
},
"awardPeriod": {
"startDate": "2018-04-03T12:00:00Z"
},
"documents": [
{
"id": "MAR311919",
"documentType": "contractNotice",
"title": "The Supply and Delivery of Coffee, Machinery, Maintenance and Associated Consumables",
"description": "The City of Edinburgh Council intends to put a Contract in place for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR311919",
"format": "text/html"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "MAR311919-1",
"title": "Schedule 1 - Instructions to Tenderers",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=1",
"datePublished": "2018-03-01T11:10:14Z",
"dateModified": "2018-03-01T11:10:14Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-2",
"title": "Schedule 2 - Specification",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=2",
"datePublished": "2018-03-01T11:10:14Z",
"dateModified": "2018-03-01T11:10:14Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-3",
"title": "Schedule 3 - ESPD",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=3",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-01T11:10:15Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-4",
"title": "Schedule 4 - Tenderer Submission",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=4",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-01T11:10:15Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-5",
"title": "Schedule 5 - Pricing Schedule",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=5",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-06T11:13:58Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "MAR311919-6",
"title": "Schedule 6 - Ingredients List",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=6",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-01T11:10:15Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "MAR311919-7",
"title": "Schedule 7 - Terms and Conditions",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=7",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-01T11:10:15Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-8",
"title": "Schedule 8 - Community Benefits",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=8",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-01T11:10:15Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-9",
"title": "Schedule 3 - ESPD",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=9",
"datePublished": "2018-03-01T11:10:15Z",
"dateModified": "2018-03-01T11:10:15Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-10",
"title": "Schedule 5 - Pricing Schedule",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=10",
"datePublished": "2018-03-06T11:13:58Z",
"dateModified": "2018-03-27T17:06:18Z",
"format": "application/octet-stream"
},
{
"id": "MAR311919-11",
"title": "Updated Specification to clarify that products can be Fairtrade or equivalent. No other changes.",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=11",
"datePublished": "2018-03-12T09:01:11Z",
"dateModified": "2018-03-12T09:01:11Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR311919-12",
"title": "Schedule 5 - Pricing Schedule Updated",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=12",
"datePublished": "2018-03-27T17:06:17Z",
"dateModified": "2018-03-28T17:14:58Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "MAR311919-13",
"title": "Schedule 5 - Pricing Schedule Updated 28/03/2018",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=13",
"datePublished": "2018-03-28T17:14:58Z",
"dateModified": "2018-03-29T14:01:55Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "MAR311919-14",
"title": "Schedule 5 - Pricing Schedule Updated 28/03/2018",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR311919&idx=14",
"datePublished": "2018-03-29T14:01:54Z",
"dateModified": "2018-03-29T14:01:54Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUN321984",
"documentType": "awardNotice",
"title": "The Supply and Delivery of Coffee, Machinery, Maintenance and Associated Consumables",
"description": "Award of Contract for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321984",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The City of Edinburgh Council intends to put a Contract in place for the supply of hot beverages, including coffee, tea and hot chocolate; with the provision of the required equipment and related consumables. The Contract will cover both the corporate catering estate and the cultural venues throughout Edinburgh. This will be an ongoing requirement for the term of the Contract, with all venues procuring an increasing supply of coffee products to reach income targets.",
"status": "complete",
"value": {
"amount": 480000,
"currency": "GBP"
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed",
"electronicCataloguePolicy": "required"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": false
}
],
"bidOpening": {
"date": "2018-04-03T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "Community benefits will apply to this contract."
},
"coveredBy": [
"GPA"
],
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Tenderers are required to have a minimum \"general\" annual turnover of 240,000 GBP for the last two financial years Tenderers will be required to provide the following information in response to 4B.4: Current ratio for Current Year: 1.5 Current ratio for Prior Year: 1.5 Employers (Compulsory) Liability Insurance - 5m GBP Public Liability Insurance - 10m GBP",
"minimum": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover of 240,000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.4 - Tenderers will be required to provide the following information in response to 4B.4: Current ratio for Current Year: 1.5 Current ratio for Prior Year: 1.5 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.5. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: a. Employers (Compulsory) Liability Insurance - 5m GBP b. Public Liability Insurance - 10m GBP Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2018-08-01T00:00:00Z"
}
},
"classification": {
"id": "15860000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "2022"
}
},
"language": "EN",
"description": "(SC Ref:546157)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000532821"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000532821"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "CT2312",
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "CT2312",
"awardID": "CT2312",
"status": "active",
"dateSigned": "2018-05-15T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2018/S 042-091550"
}
]
}