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Accomodation & Transport Management Provicer for EIA Championships 2019

Glasgow Life (Culture & Sport Glasgow)

This public procurement record has 2 releases in its history.

Award

25 May 2018 at 01:00

OJEU - F25 - Concession Award Notice
Tender

20 Mar 2018 at 00:00

OJEU - F24 - Concession Notice
Summary of the contracting process

The procurement process involves Glasgow Life (Culture & Sport Glasgow), which is seeking an Accommodation & Transport Management Provider for the European Athletics Indoor Championships 2019, located in Glasgow. The tender was officially initiated on 20 March 2018, with a contract value of £542,600. The submission deadline for bids was on 23 April 2018, and the procurement method employed was an award procedure with prior publication of a call for competition. This tender is currently in the Award stage, with the contract having been signed on 8 May 2018.

This tender presents substantial opportunities for businesses specialising in accommodation and transport services, particularly those with experience in managing logistics for large sporting events. Companies that can demonstrate prior engagement in similar projects, with a strong emphasis on international travel and ground transportation logistics, will be well-suited to compete. Successful bidders will engage closely with European Athletics and need to provide efficient, comprehensive services that include vehicle sourcing and professional handling of high-level delegations during the event.

How relevant is this notice?

Notice Information

Notice Title

Accomodation & Transport Management Provicer for EIA Championships 2019

Notice Description

The Accommodation and Transport Management Provider will be required to deliver a comprehensive service for all client groups for travel and accommodation, for 10 days leading up to the Event, all three days of the European Athletics Indoor Championships (1st - 3rd March 2019 inclusive), plus two days afterwards. In addition, some travel and accommodation services may be required on an ad hoc basis for European Athletics site visits and other meetings in the months leading up to the Event.

Lot Information

Lot 1

The specification of services is categorised into four areas: - International Travel - Ground Transportation - Accommodation Management Services for Delegations - VIP/European Athletics Family/Media Accommodation Services We require one contractor to fulfil all of these services in order to ensure efficiency in management systems, data management, contract management for the LOC and cost to the event. The successful tenderer will also be required to work directly with European Athletics and the participating countries and therefore should demonstrate a comprehensive understanding of the workings of an international sports federation and national governing sports bodies. Tenderers should make their proposal illustrating their previous experience as Accommodation and Transport Services Provider at other significant sporting events. As much detail as possible should be included about the individuals who will make up the team, as well as detail on the approach to delivering the management services. Ground Transportation The event is contracted to offer ground transport to all Official Team Delegations and accredited personnel from the official airport (Glasgow Airport), and to and from event hotels providing that their accommodation has been booked through the LOC. A shuttle service between all event hotels and the competition and training venues will be required to run frequently to cover all training and competition days, as well as transportation to official social functions. The transportation system will operate throughout the period, commencing five days before and ending two days after the Event. The transportation system should include shuttle buses and mini-buses, as well as lorries for the movement of poles, teams' technical equipment and supplies etc. For info, at the European Athletics Indoor Championships in Belgrade 2017, 31 buses, 3 minibuses and 39 cars were used. The supplier is expected to source all vehicles, including drivers. The drivers should be covered by the correct insurance and the supplier should be able to provide evidence of licence checks. The event is also contracted to provide a 25-car pool, with drivers, from a minimum of five days before and until two days after the Event, for European Athletics staff, delegates and officials. Currently the responsibility for the provision of the cars lies with European Athletics as part of a commercial deal. The successful contractor should indicate how it would provide drivers for these cars, including how the drivers would be insured and how licence checks would be carried out.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000535736
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320154
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F25 - Concession Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Award procedure with prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55110000 - Hotel accommodation services

Notice Value(s)

Tender Value
£542,600 £500K-£1M
Lots Value
£542,600 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 May 20188 years ago
Submission Deadline
23 Apr 2018Expired
Future Notice Date
Not specified
Award Date
8 May 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow Life (Culture & Sport Glasgow)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G4 0QW
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314296
    Accomodation & Transport Management Provicer for EIA Championships 2019 - The Accommodation and Transport Management Provider will be required to deliver a comprehensive service for all client groups for travel and accommodation, for 10 days leading up to the Event, all three days of the European Athletics Indoor Championships (1st - 3rd March 2019 inclusive), plus two days afterwards. In addition, some travel and accommodation services may be required on an ad hoc basis for European Athletics site visits and other meetings in the months leading up to the Event.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320154
    Accomodation & Transport Management Provicer for EIA Championships 2019 - The Accommodation and Transport Management Provider will be required to deliver a comprehensive service for all client groups for travel and accommodation, for 10 days leading up to the Event, all three days of the European Athletics Indoor Championships (1st - 3rd March 2019 inclusive), plus two days afterwards. In addition, some travel and accommodation services may be required on an ad hoc basis for European Athletics site visits and other meetings in the months leading up to the Event.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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