Notice Information
Notice Title
Internal Audit Services
Notice Description
Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.
Lot Information
Lot 1
1. The role of internal audit is to provide the Management Committee (through the Audit Sub-Committee) with an objective assessment of whether systems and controls (financial and non-financial) are working properly. It is a key part of an CHA's internal control system because it measures and evaluates the adequacy and effectiveness of other controls in order that: a) the Management Committee and Senior Management Team (SMT) can know the extent to which they may rely on the whole control system; and b) individual managers can know the reliability or otherwise of the systems and controls for which they are responsible. 2. The responsibility for ensuring that appropriate and adequate arrangements are established for internal control rests with CHA's Management Committee (supported by the SMT). The internal auditor will be responsible for conducting an independent appraisal and giving assurance to the Audit Sub-Committee on internal control arrangements. It is for the Management Committee (through the Audit Sub-Committee) to determine whether to accept and implement recommendations made by the internal auditor or, alternatively, for recognising and accepting the risks resulting from not taking an action. 3. The work of the internal audit service shall embrace the whole internal control system of CHA including all its activities, funded from whatever source. The internal audit service will consider the adequacy of systems and controls necessary to secure propriety, economy, efficiency and effectiveness in all areas. It will seek to confirm that management have taken the necessary steps to achieve these objectives. 4. The internal auditor will be expected to carry out a rolling programme of internal audit work so that all main aspects of our operations are assessed at least once during the initial three years. 5. Our current internal audit service consists of 10 days per annum which typically include the following: - One compliance audit; - Two assurance audits; - One risk management audit; - Follow up on implementation of previous audit points; - Audit Needs Assessment and preparation of annual plan, completed for Audit Sub-Committee to approve at the end of February in the preceding year; - Attendance at up to four Audit Sub-Committee meetings a year; - Annual Report; and - Audit Contract Management. It is on the above basis that bidders should tender.
Renewal: The contract shall be for 36 months with options to extend for 2 x additional 12 months (single years) based on performance within the contract.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000540442
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341280
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79212200 - Internal audit services
Notice Value(s)
- Tender Value
- £15,000 Under £100K
- Lots Value
- £15,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- £15,000 Under £100K
Notice Dates
- Publication Date
- 8 Jan 20197 years ago
- Submission Deadline
- 17 Sep 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 21 Dec 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- August 2023
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CLYDESDALE HOUSING ASSOCIATION LTD
- Contact Name
- Joe Gorman, Chief Executive
- Contact Email
- joe.gorman@clydesdale-housing.org.uk
- Contact Phone
- +44 1555665316
Buyer Location
- Locality
- LANARK
- Postcode
- ML11 7LN
- Post Town
- Motherwell
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM95 South Lanarkshire
- Delivery Location
- TLM95 South Lanarkshire
-
- Local Authority
- South Lanarkshire
- Electoral Ward
- Clydesdale North
- Westminster Constituency
- Hamilton and Clyde Valley
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=1
6th August 2018 - Internal Audit Tender Brief -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=2
6th August 2018 - 2016/2017 Annual Performance Report -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=3
6th August 2018 - Organisation Chart -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=4
6th August 2018 - 2016/17 Annual Accounts -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327138
Internal Audit Services - Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341280
Internal Audit Services - Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000540442-2019-01-08T00:00:00Z",
"date": "2019-01-08T00:00:00Z",
"ocid": "ocds-r6ebe6-0000540442",
"initiationType": "tender",
"parties": [
{
"id": "org-101",
"name": "Clydesdale Housing Association Ltd",
"identifier": {
"legalName": "Clydesdale Housing Association Ltd"
},
"address": {
"streetAddress": "99 High Street",
"locality": "Lanark",
"region": "UKM95",
"postalCode": "ML11 7LN"
},
"contactPoint": {
"name": "Joe Gorman, Chief Executive",
"email": "joe.gorman@clydesdale-housing.org.uk",
"telephone": "+44 1555665316",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.clydesdale-housing.org.uk"
}
},
{
"id": "org-347",
"name": "Clydesdale Housing Association Ltd",
"identifier": {
"legalName": "Clydesdale Housing Association Ltd"
},
"address": {
"streetAddress": "99 High Street",
"locality": "Lanark",
"region": "UKM95",
"postalCode": "ML11 7LN"
},
"contactPoint": {
"name": "Joe Gorman, Chief Executive",
"email": "joe.gorman@clydesdale-housing.org.uk",
"telephone": "+44 1555665316",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.clydesdale-housing.org.uk"
}
},
{
"id": "org-212",
"name": "Wylie & Bisset LLP",
"identifier": {
"legalName": "Wylie & Bisset LLP"
},
"address": {
"streetAddress": "168 Bath Street",
"locality": "Glasgow",
"region": "UKM",
"postalCode": "G24TP"
},
"contactPoint": {
"telephone": "+44 1415667000"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
}
],
"buyer": {
"name": "Clydesdale Housing Association Ltd",
"id": "org-347"
},
"tender": {
"id": "ocds-r6ebe6-0000540442",
"title": "Internal Audit Services",
"description": "Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.",
"status": "complete",
"items": [
{
"id": "1",
"deliveryLocation": {
"description": "Offices of Clydesdale Housing Association."
},
"deliveryAddresses": [
{
"region": "UKM95"
},
{
"region": "UKM95"
}
],
"relatedLot": "1",
"additionalClassifications": [
{
"id": "79212200",
"scheme": "CPV"
}
]
}
],
"value": {
"amount": 15000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2018-09-17T12:00:00Z"
},
"awardPeriod": {
"startDate": "2018-09-17T12:00:00Z"
},
"documents": [
{
"id": "AUG327138",
"documentType": "contractNotice",
"title": "Internal Audit Services",
"description": "Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327138",
"format": "text/html"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "AUG327138-1",
"title": "Internal Audit Tender Brief",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=1",
"datePublished": "2018-08-06T10:29:57Z",
"dateModified": "2018-08-06T10:29:57Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "AUG327138-2",
"title": "2016/2017 Annual Performance Report",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=2",
"datePublished": "2018-08-06T10:29:57Z",
"dateModified": "2018-08-06T10:29:57Z",
"format": "application/pdf"
},
{
"id": "AUG327138-3",
"title": "Organisation Chart",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=3",
"datePublished": "2018-08-06T10:29:57Z",
"dateModified": "2018-08-06T10:29:57Z",
"format": "application/pdf"
},
{
"id": "AUG327138-4",
"title": "2016/17 Annual Accounts",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=4",
"datePublished": "2018-08-06T10:29:57Z",
"dateModified": "2018-08-06T10:29:57Z",
"format": "application/pdf"
},
{
"id": "JAN341280",
"documentType": "awardNotice",
"title": "Internal Audit Services",
"description": "Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341280",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "1. The role of internal audit is to provide the Management Committee (through the Audit Sub-Committee) with an objective assessment of whether systems and controls (financial and non-financial) are working properly. It is a key part of an CHA's internal control system because it measures and evaluates the adequacy and effectiveness of other controls in order that: a) the Management Committee and Senior Management Team (SMT) can know the extent to which they may rely on the whole control system; and b) individual managers can know the reliability or otherwise of the systems and controls for which they are responsible. 2. The responsibility for ensuring that appropriate and adequate arrangements are established for internal control rests with CHA's Management Committee (supported by the SMT). The internal auditor will be responsible for conducting an independent appraisal and giving assurance to the Audit Sub-Committee on internal control arrangements. It is for the Management Committee (through the Audit Sub-Committee) to determine whether to accept and implement recommendations made by the internal auditor or, alternatively, for recognising and accepting the risks resulting from not taking an action. 3. The work of the internal audit service shall embrace the whole internal control system of CHA including all its activities, funded from whatever source. The internal audit service will consider the adequacy of systems and controls necessary to secure propriety, economy, efficiency and effectiveness in all areas. It will seek to confirm that management have taken the necessary steps to achieve these objectives. 4. The internal auditor will be expected to carry out a rolling programme of internal audit work so that all main aspects of our operations are assessed at least once during the initial three years. 5. Our current internal audit service consists of 10 days per annum which typically include the following: - One compliance audit; - Two assurance audits; - One risk management audit; - Follow up on implementation of previous audit points; - Audit Needs Assessment and preparation of annual plan, completed for Audit Sub-Committee to approve at the end of February in the preceding year; - Attendance at up to four Audit Sub-Committee meetings a year; - Annual Report; and - Audit Contract Management. It is on the above basis that bidders should tender.",
"status": "complete",
"value": {
"amount": 15000,
"currency": "GBP"
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The contract shall be for 36 months with options to extend for 2 x additional 12 months (single years) based on performance within the contract."
}
}
],
"bidOpening": {
"date": "2018-09-17T12:00:00Z",
"address": {
"streetAddress": "Offices of Clydesdale Housing Association, 99 High Street, Lanark, ML11 7LN"
}
},
"communication": {
"atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
},
"contractTerms": {
"hasElectronicPayment": true,
"electronicInvoicingPolicy": "allowed"
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "As outlined in ESPD and Internal Audit Tender Specification."
},
{
"type": "technical",
"description": "Execution of the service is reserved to a particular profession"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2018-11-30T00:00:00Z"
}
},
"classification": {
"id": "79212200",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "August 2023"
}
},
"language": "EN",
"description": "Please ensure that you comprehensively read and follow the specific instructions provided in the Tender Brief. Method Statements submitted must be structured in accordance with and follow the instructions contained in Section C (Method Statement) of the Brief. The Pricing Schedule provided in Section D (Pricing) of the Brirf must be used to present price calculations for the work. Failure to provide the required details may result in removal from the procurement process. (SC Ref:569120)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000540442"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000540442"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "ocds-r6ebe6-0000540442-1",
"suppliers": [
{
"id": "org-212",
"name": "Wylie & Bisset LLP"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-r6ebe6-0000540442-1",
"awardID": "ocds-r6ebe6-0000540442-1",
"status": "active",
"value": {
"amount": 15000,
"currency": "GBP"
},
"dateSigned": "2018-12-21T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "672",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "673",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "674",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "675",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "676",
"measure": "electronicBids",
"value": 2,
"relatedLot": "1"
}
]
}
}