Award

Internal Audit Services

CLYDESDALE HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Summary of the contracting process

Clydesdale Housing Association Ltd has initiated a tender for "Internal Audit Services" aimed at assessing their internal control system for the period from 2018/19 to 2021/22. This procurement falls under the Housing and community amenities industry and is located in Lanark, UK. The procurement stage is currently active, and it employs an open procedure, allowing for wider participation. The deadline for submissions is set for 17th September 2018 at 12:00 PM, while the bid opening will take place at the same address immediately following this deadline. The estimated contract value is £15,000.

This tender presents significant opportunities for businesses specialising in internal audit services, particularly those equipped to handle assessments of compliance with policies and the integrity of data. Small and medium-sized enterprises (SMEs) are encouraged to participate, especially those with experience in the public housing sector. Successful bidders will not only secure a contract but could also benefit from potential extensions based on performance, making this an appealing opportunity for those looking to grow in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Internal Audit Services

Notice Description

Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.

Lot Information

Lot 1

1. The role of internal audit is to provide the Management Committee (through the Audit Sub-Committee) with an objective assessment of whether systems and controls (financial and non-financial) are working properly. It is a key part of an CHA's internal control system because it measures and evaluates the adequacy and effectiveness of other controls in order that: a) the Management Committee and Senior Management Team (SMT) can know the extent to which they may rely on the whole control system; and b) individual managers can know the reliability or otherwise of the systems and controls for which they are responsible. 2. The responsibility for ensuring that appropriate and adequate arrangements are established for internal control rests with CHA's Management Committee (supported by the SMT). The internal auditor will be responsible for conducting an independent appraisal and giving assurance to the Audit Sub-Committee on internal control arrangements. It is for the Management Committee (through the Audit Sub-Committee) to determine whether to accept and implement recommendations made by the internal auditor or, alternatively, for recognising and accepting the risks resulting from not taking an action. 3. The work of the internal audit service shall embrace the whole internal control system of CHA including all its activities, funded from whatever source. The internal audit service will consider the adequacy of systems and controls necessary to secure propriety, economy, efficiency and effectiveness in all areas. It will seek to confirm that management have taken the necessary steps to achieve these objectives. 4. The internal auditor will be expected to carry out a rolling programme of internal audit work so that all main aspects of our operations are assessed at least once during the initial three years. 5. Our current internal audit service consists of 10 days per annum which typically include the following: - One compliance audit; - Two assurance audits; - One risk management audit; - Follow up on implementation of previous audit points; - Audit Needs Assessment and preparation of annual plan, completed for Audit Sub-Committee to approve at the end of February in the preceding year; - Attendance at up to four Audit Sub-Committee meetings a year; - Annual Report; and - Audit Contract Management. It is on the above basis that bidders should tender.

Renewal: The contract shall be for 36 months with options to extend for 2 x additional 12 months (single years) based on performance within the contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000540442
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341280
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79212200 - Internal audit services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
£15,000 Under £100K
Awards Value
Not specified
Contracts Value
£15,000 Under £100K

Notice Dates

Publication Date
8 Jan 20197 years ago
Submission Deadline
17 Sep 2018Expired
Future Notice Date
Not specified
Award Date
21 Dec 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
August 2023

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CLYDESDALE HOUSING ASSOCIATION LTD
Contact Name
Joe Gorman, Chief Executive
Contact Email
joe.gorman@clydesdale-housing.org.uk
Contact Phone
+44 1555665316

Buyer Location

Locality
LANARK
Postcode
ML11 7LN
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Clydesdale North
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

WYLIE & BISSET

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000540442-2019-01-08T00:00:00Z",
    "date": "2019-01-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000540442",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-101",
            "name": "Clydesdale Housing Association Ltd",
            "identifier": {
                "legalName": "Clydesdale Housing Association Ltd"
            },
            "address": {
                "streetAddress": "99 High Street",
                "locality": "Lanark",
                "region": "UKM95",
                "postalCode": "ML11 7LN"
            },
            "contactPoint": {
                "name": "Joe Gorman, Chief Executive",
                "email": "joe.gorman@clydesdale-housing.org.uk",
                "telephone": "+44 1555665316",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clydesdale-housing.org.uk"
            }
        },
        {
            "id": "org-347",
            "name": "Clydesdale Housing Association Ltd",
            "identifier": {
                "legalName": "Clydesdale Housing Association Ltd"
            },
            "address": {
                "streetAddress": "99 High Street",
                "locality": "Lanark",
                "region": "UKM95",
                "postalCode": "ML11 7LN"
            },
            "contactPoint": {
                "name": "Joe Gorman, Chief Executive",
                "email": "joe.gorman@clydesdale-housing.org.uk",
                "telephone": "+44 1555665316",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clydesdale-housing.org.uk"
            }
        },
        {
            "id": "org-212",
            "name": "Wylie & Bisset LLP",
            "identifier": {
                "legalName": "Wylie & Bisset LLP"
            },
            "address": {
                "streetAddress": "168 Bath Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G24TP"
            },
            "contactPoint": {
                "telephone": "+44 1415667000"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Clydesdale Housing Association Ltd",
        "id": "org-347"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000540442",
        "title": "Internal Audit Services",
        "description": "Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Offices of Clydesdale Housing Association."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "1",
                "additionalClassifications": [
                    {
                        "id": "79212200",
                        "scheme": "CPV"
                    }
                ]
            }
        ],
        "value": {
            "amount": 15000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-09-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-09-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG327138",
                "documentType": "contractNotice",
                "title": "Internal Audit Services",
                "description": "Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327138",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG327138-1",
                "title": "Internal Audit Tender Brief",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=1",
                "datePublished": "2018-08-06T10:29:57Z",
                "dateModified": "2018-08-06T10:29:57Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG327138-2",
                "title": "2016/2017 Annual Performance Report",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=2",
                "datePublished": "2018-08-06T10:29:57Z",
                "dateModified": "2018-08-06T10:29:57Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG327138-3",
                "title": "Organisation Chart",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=3",
                "datePublished": "2018-08-06T10:29:57Z",
                "dateModified": "2018-08-06T10:29:57Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG327138-4",
                "title": "2016/17 Annual Accounts",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG327138&idx=4",
                "datePublished": "2018-08-06T10:29:57Z",
                "dateModified": "2018-08-06T10:29:57Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341280",
                "documentType": "awardNotice",
                "title": "Internal Audit Services",
                "description": "Provision of internal audit services from 2018/19 to 2021/22 to independently access the entire internal control system by checking compliance with current policies and procedures and ensuring the integrity and reliability of information, accounts and data.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341280",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "1. The role of internal audit is to provide the Management Committee (through the Audit Sub-Committee) with an objective assessment of whether systems and controls (financial and non-financial) are working properly. It is a key part of an CHA's internal control system because it measures and evaluates the adequacy and effectiveness of other controls in order that: a) the Management Committee and Senior Management Team (SMT) can know the extent to which they may rely on the whole control system; and b) individual managers can know the reliability or otherwise of the systems and controls for which they are responsible. 2. The responsibility for ensuring that appropriate and adequate arrangements are established for internal control rests with CHA's Management Committee (supported by the SMT). The internal auditor will be responsible for conducting an independent appraisal and giving assurance to the Audit Sub-Committee on internal control arrangements. It is for the Management Committee (through the Audit Sub-Committee) to determine whether to accept and implement recommendations made by the internal auditor or, alternatively, for recognising and accepting the risks resulting from not taking an action. 3. The work of the internal audit service shall embrace the whole internal control system of CHA including all its activities, funded from whatever source. The internal audit service will consider the adequacy of systems and controls necessary to secure propriety, economy, efficiency and effectiveness in all areas. It will seek to confirm that management have taken the necessary steps to achieve these objectives. 4. The internal auditor will be expected to carry out a rolling programme of internal audit work so that all main aspects of our operations are assessed at least once during the initial three years. 5. Our current internal audit service consists of 10 days per annum which typically include the following: - One compliance audit; - Two assurance audits; - One risk management audit; - Follow up on implementation of previous audit points; - Audit Needs Assessment and preparation of annual plan, completed for Audit Sub-Committee to approve at the end of February in the preceding year; - Attendance at up to four Audit Sub-Committee meetings a year; - Annual Report; and - Audit Contract Management. It is on the above basis that bidders should tender.",
                "status": "complete",
                "value": {
                    "amount": 15000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract shall be for 36 months with options to extend for 2 x additional 12 months (single years) based on performance within the contract."
                }
            }
        ],
        "bidOpening": {
            "date": "2018-09-17T12:00:00Z",
            "address": {
                "streetAddress": "Offices of Clydesdale Housing Association, 99 High Street, Lanark, ML11 7LN"
            }
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As outlined in ESPD and Internal Audit Tender Specification."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2018-11-30T00:00:00Z"
            }
        },
        "classification": {
            "id": "79212200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "August 2023"
        }
    },
    "language": "EN",
    "description": "Please ensure that you comprehensively read and follow the specific instructions provided in the Tender Brief. Method Statements submitted must be structured in accordance with and follow the instructions contained in Section C (Method Statement) of the Brief. The Pricing Schedule provided in Section D (Pricing) of the Brirf must be used to present price calculations for the work. Failure to provide the required details may result in removal from the procurement process. (SC Ref:569120)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000540442"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000540442"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000540442-1",
            "suppliers": [
                {
                    "id": "org-212",
                    "name": "Wylie & Bisset LLP"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000540442-1",
            "awardID": "ocds-r6ebe6-0000540442-1",
            "status": "active",
            "value": {
                "amount": 15000,
                "currency": "GBP"
            },
            "dateSigned": "2018-12-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "672",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "673",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "674",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "675",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "676",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}