Award

01659 Data Asset Capture for SPS Estate (Phase 3)

SCOTTISH PRISON SERVICE

This public procurement record has 3 releases in its history.

Award

10 Aug 2018 at 00:00

Tender

25 May 2018 at 00:00

Planning

24 Apr 2018 at 00:00

Summary of the contracting process

The Scottish Prison Service is conducting a procurement for a project titled "01659 Data Asset Capture for SPS Estate (Phase 3)." This initiative falls under the category of public order and safety services and is located in various establishments including HMP Barlinnie, HMP Greenock, HMP Dumfries, and HMP Inverness, with a headquarters at Calton House, Edinburgh. The tender process is open, and interested suppliers can submit their proposals electronically until the deadline on 26th June 2018. The procurement method is through an open procedure, aimed at enhancing the efficiency of the asset management system for the SPS estate.

This tender presents significant opportunities for businesses specialising in data capture and management systems, particularly those equipped to handle detailed asset surveys across multiple locations. Companies with expertise in Computerised Maintenance Management Systems (CMMS) will find this procurement well-suited to their capabilities. Participation in this project could lead to long-term collaborations with the Scottish Prison Service and an enhanced portfolio within the public sector, essential for businesses looking to expand their market presence in government contracts.

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Notice Title

01659 Data Asset Capture for SPS Estate (Phase 3)

Notice Description

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)

Lot Information

Lot 1

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. To date, the Purchaser's asset register has been kept fairly simplistic in order that other processes and maintenance plans can be developed. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchasers establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness -SPS HQ (Calton House) -Central Stores (Fauldhouse)

Renewal: There is the option of up to a 6 month extension option if instructed by the Purchaser.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000540509
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327826
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71251000 - Architectural and building-surveying services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£159,134 £100K-£500K

Notice Dates

Publication Date
10 Aug 20187 years ago
Submission Deadline
26 Jun 2018Expired
Future Notice Date
21 May 2018Expired
Award Date
9 Aug 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Jenny Cleworth
Contact Email
jennifer.cleworth@sps.pnn.gov.uk, susan.morgan@sps.pnn.gov.uk
Contact Phone
+44 1313303778, +44 1313303785

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

EPM SOLUTIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317624
    01659 Data Asset Capture for SPS Estate (Phase 3) - As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320151
    01659 Data Asset Capture for SPS Estate (Phase 3) - As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327826
    01659 Data Asset Capture for SPS Estate (Phase 3) - As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)

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