Award

Careers Management System for the University of the Highlands and Islands

UNIVERSITY OF THE HIGHLANDS AND ISLANDS

This public procurement record has 2 releases in its history.

Summary of the contracting process

The University of the Highlands and Islands has recently completed a procurement process for a new Careers Management System. The project, labelled "Careers Management System for the University of the Highlands and Islands," focuses on the education sector and is based in Inverness, UK. The open tender was initiated on 1 May 2018, with a submission deadline set for 31 May 2018. This procurement process aimed to replace the existing careers management system, ensuring it meets a comprehensive set of service needs, including guidance and event management. The awarded contract, valued at £46,670, was signed on 28 September 2018.

This procurement presents significant opportunities for businesses specialising in IT solutions, particularly those with expertise in careers management systems and integration with educational records. Companies that can demonstrate a track record in delivering similar systems, including a capacity for managing external communications related to graduate job placements, will be well-suited to participate. With a recurring contract potential of up to three additional years, businesses that can meet the required technical specifications and insurance levels stand to benefit from sustained engagement with the University as it seeks to enhance its services for students and graduates.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Careers Management System for the University of the Highlands and Islands

Notice Description

The University of the Highlands and Islands Careers and Employability Centre is seeking a replacement for its existing careers management system. The new platform should address the full range of service needs including guidance, information and event management and integrate with existing student records systems. In addition, any new platform should include functionality, which manages external communication channels, with particular emphasis placed on the management and promotion of student and graduate job and volunteering opportunities.

Lot Information

Lot 1

The University of the Highlands and Islands Careers and Employability Centre is seeking a replacement for its existing careers management system. The new platform should address the full range of service needs including guidance, information and event management and integrate with existing student records systems. In addition, any new platform should include functionality, which manages external communication channels, with particular emphasis placed on the management and promotion of student and graduate job and volunteering opportunities.

Renewal: Further 2 x 12 month renewals available.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000541080
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP332583
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£46,670 Under £100K

Notice Dates

Publication Date
28 Sep 20187 years ago
Submission Deadline
31 May 2018Expired
Future Notice Date
Not specified
Award Date
28 Sep 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
3 years from contract award, or following 4th and 5th extension year.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF THE HIGHLANDS AND ISLANDS
Contact Name
Procurement Department
Contact Email
procurement@uhi.ac.uk
Contact Phone
+44 1463279000

Buyer Location

Locality
INVERNESS
Postcode
IV3 5SQ
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
2
Supplier Names

GROUP GTI

UNIVERSITY OF THE HIGHLANDS AND ISLANDS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000541080-2018-09-28T00:00:00Z",
    "date": "2018-09-28T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000541080",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-86",
            "name": "University of the Highlands and Islands",
            "identifier": {
                "legalName": "University of the Highlands and Islands"
            },
            "address": {
                "streetAddress": "12b Ness Walk",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5SQ"
            },
            "contactPoint": {
                "name": "Procurement Department",
                "email": "procurement@uhi.ac.uk",
                "telephone": "+44 1463279000",
                "faxNumber": "+44 1463279001",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.uhi.ac.uk"
            }
        },
        {
            "id": "org-10",
            "name": "University of the Highlands and Islands",
            "identifier": {
                "legalName": "University of the Highlands and Islands"
            },
            "address": {
                "streetAddress": "12b Ness Walk",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5SQ"
            },
            "contactPoint": {
                "name": "Procurement Department",
                "email": "procurement@uhi.ac.uk",
                "telephone": "+44 1463279000",
                "faxNumber": "+44 1463279001",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody",
                "supplier"
            ],
            "details": {
                "scale": "large",
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.uhi.ac.uk"
            }
        },
        {
            "id": "org-11",
            "name": "Group GTI Ltd",
            "identifier": {
                "legalName": "Group GTI Ltd"
            },
            "address": {
                "streetAddress": "The Fountain Building, Howbery Park",
                "locality": "Wallingford",
                "region": "UK",
                "postalCode": "OX10 8BA"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "University of the Highlands and Islands",
        "id": "org-10"
    },
    "tender": {
        "id": "UHI-CAR-5054",
        "title": "Careers Management System for the University of the Highlands and Islands",
        "description": "The University of the Highlands and Islands Careers and Employability Centre is seeking a replacement for its existing careers management system. The new platform should address the full range of service needs including guidance, information and event management and integrate with existing student records systems. In addition, any new platform should include functionality, which manages external communication channels, with particular emphasis placed on the management and promotion of student and graduate job and volunteering opportunities.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48100000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-05-31T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-05-31T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY318023",
                "documentType": "contractNotice",
                "title": "Careers Management System for the University of the Highlands and Islands",
                "description": "The University of the Highlands and Islands Careers and Employability Centre is seeking a replacement for its existing careers management system. The new platform should address the full range of service needs including guidance, information and event management and integrate with existing student records systems. In addition, any new platform should include functionality, which manages external communication channels, with particular emphasis placed on the management and promotion of student and graduate job and volunteering opportunities.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY318023",
                "format": "text/html"
            },
            {
                "id": "MAY318023-1",
                "title": "Appendix A Commercial Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=1",
                "datePublished": "2018-05-01T16:10:28Z",
                "dateModified": "2018-05-01T16:10:28Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAY318023-2",
                "title": "Appendix B FOI",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=2",
                "datePublished": "2018-05-01T16:10:28Z",
                "dateModified": "2018-05-16T08:56:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY318023-3",
                "title": "Appendix C Ts and Cs",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=3",
                "datePublished": "2018-05-01T16:10:28Z",
                "dateModified": "2018-05-01T16:10:28Z",
                "format": "application/msword"
            },
            {
                "id": "MAY318023-4",
                "title": "Appendix D Supply Chain Code of Conduct",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=4",
                "datePublished": "2018-05-01T16:10:28Z",
                "dateModified": "2018-05-01T16:10:28Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY318023-5",
                "title": "Appendix E Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=5",
                "datePublished": "2018-05-01T16:10:28Z",
                "dateModified": "2018-05-01T16:10:28Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY318023-6",
                "title": "UHI-CAR-5054 ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=6",
                "datePublished": "2018-05-01T16:10:29Z",
                "dateModified": "2018-05-01T16:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY318023-7",
                "title": "Appendix B FOI",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318023&idx=7",
                "datePublished": "2018-05-16T08:56:34Z",
                "dateModified": "2018-05-16T08:56:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP332583",
                "documentType": "awardNotice",
                "title": "Careers Management System for the University of the Highlands and Islands",
                "description": "The University of the Highlands and Islands Careers and Employability Centre is seeking a replacement for its existing careers management system. The new platform should address the full range of service needs including guidance, information and event management and integrate with existing student records systems. In addition, any new platform should include functionality, which manages external communication channels, with particular emphasis placed on the management and promotion of student and graduate job and volunteering opportunities.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP332583",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University of the Highlands and Islands Careers and Employability Centre is seeking a replacement for its existing careers management system. The new platform should address the full range of service needs including guidance, information and event management and integrate with existing student records systems. In addition, any new platform should include functionality, which manages external communication channels, with particular emphasis placed on the management and promotion of student and graduate job and volunteering opportunities.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Further 2 x 12 month renewals available."
                }
            }
        ],
        "bidOpening": {
            "date": "2018-05-31T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Please provide audited balance sheet and profit and loss account for the most recent two financial years for the specific business unit servicing this contract. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:",
                    "minimum": "Employer's (Compulsory) Liability Insurance = 5m GBP Public Liability Insurance = 5m GBP Product Liability Insurance = 1m GBP http://www.hse.gov.uk/pubns/hse40.pdf"
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide recent examples that demonstrate that they have the relevant experience to deliver the services/supplies as described."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "48100000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "3 years from contract award, or following 4th and 5th extension year."
        }
    },
    "language": "EN",
    "description": "Award against framework: The Authority is committed to delivering Contract Agreements that demonstrate and meet its sustainable procurement objectives, driving through positive social, environmental and economic impacts wherever possible. To assist us to achieve this, bidders are encouraged to complete APUC's Supply Chain Code of Conduct at Appendix D at the point of contract award. Bidders must complete and attach Appendix E Form of Tender to their submission. (SC Ref:559134)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000541080"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000541080"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "UHI-CAR-5054",
            "suppliers": [
                {
                    "id": "org-11",
                    "name": "Group GTI Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "UHI-CAR-5054",
            "awardID": "UHI-CAR-5054",
            "status": "active",
            "value": {
                "amount": 46670,
                "currency": "GBP"
            },
            "dateSigned": "2018-09-28T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "12",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "13",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "14",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "15",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "16",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}