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Scottish Enterprise - Overseas and International Travel, Accommodation and Travel Security Services

Scottish Enterprise

This public procurement record has 2 releases in its history.

Award

18 Jan 2019 at 00:00

OJEU - F3 - Contract Award Notice
Tender

16 May 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Scottish Enterprise is inviting tenders for the "Overseas and International Travel, Accommodation and Travel Security Services" contract, with a total estimated value of £10 million. This procurement process is currently in the tender stage, and the deadline for submissions is set for 26th June 2018, with bids being opened on the same day. Located in Glasgow, Scottish Enterprise is Scotland's main economic agency and is responsible for supporting business growth. The tender is being conducted through an open procurement method, allowing any interested party to participate.

This contract represents a significant opportunity for businesses in the travel and accommodation sectors, particularly those experienced in managing international travel logistics and security services. Companies with innovative travel technology solutions and those capable of providing comprehensive support services are well-suited for this tender. The successful supplier could expand their presence within the public sector, fostering long-term business relationships with Scottish Enterprise and potentially other governmental bodies leveraging these services.

How relevant is this notice?

Notice Information

Notice Title

Scottish Enterprise - Overseas and International Travel, Accommodation and Travel Security Services

Notice Description

The purpose of this ITT is to appoint an innovative supplier to manage international travel, accommodation and travel security provisions. This will include domestic travel and accommodation linked to an international booking.

Lot Information

Lot 1

Scottish Enterprise (SE) is Scotland's main economic, enterprise and investment agency and is tasked with supporting business growth and developing the business environment for our customers. SE has 13 sites across Scotland with offices located in the North East, East, West, Central and South of Scotland. Our overseas offices are located throughout Europe, Middle East & Africa, Asia/Pacific and the Americas. SE employ approximately 1,200 throughout all our locations, with the addition of some being locally employed overseas and some on secondment opportunities overseas. A full list of locations can be found at Appendix A. The purpose of this ITT is to appoint an innovative supplier to manage international travel, accommodation and travel security provisions. This will include domestic travel and accommodation linked to an international booking. The supplier will ensure compliance with current organisational travel and expenses policies/guidance. The Services will include, but not limited to: - (a) Provision of a reliable, comprehensive and secure 24 hours a day, 365 days a year online global travel service inclusive of comprehensive in-country services. It is anticipated that the provider will be able to provide full support services at all times; (b) An online booking tool which allows travellers to access a variety of best value GDS and non-GDS rates, as well as pre-negotiated rates; (c) The use of technology solutions for mobile devices permitting travellers with the flexibility to book, manage, change and view their business trip itineraries; (d) Provision of traveller alerts in the event of changes due to cancellations, delays and the like, including the ability to rebook as required; (e) Identification and booking of ground transport options globally, including extra security measures as required; (f) User ratings for accommodation and airlines; (g) A booking system that permits point to point and multisector travel bookings, including from overseas locations, with support from a 24-hour offline team; (h) A booking system that ensures compliance with SE's travel policies; (i) Evidence that fares and rates, including in-country, are consistently the best available for all aspects of travel and accommodation, including those available in overseas markets; (j) A focus on continuously seeking to lower the cost of air, hotel and other related travel services; (k) Online provision for group bookings (two or more travellers); (l) Provision of billback with no traveller outlay for flights, rail travel or accommodation; (m) Provision of online processing of visa and passport applications; (n) Assistance for travellers in emergency situations; and (o) A comprehensive package of management information reporting tools; It is expected that the successful Supplier will work in partnership with our Travel Insurance Provider with regards to our Personal Accident Travel cover to assist in the delivery of some of our emergency travel security services including but not limited to: - - Repatriation; - Arranging medical assistance; and - On line tracking of our travellers. In addition to the above, the Supplier should be able to support travellers with the following online travel security services: - - Travel Security e-learning; - Pre-Trip Advisories and Travel Security Information; - A travel risk mitigation service; and - Incident/emergency response and the ability to liaise with the Contracting Authority's third-party emergency health provider. This contract will be for Scottish Enterprise ("SE"), however will be accessible, at SE's discretion, to other Scottish Executive NDPBs and Scottish Government Executive Agencies should they wish to make use of the services (together the "Contracting Authority"). A list of, and information on, these bodies can be found at this link - http://www.gov.scot/Topics/Government/public-bodies/about/Bodies

Options: Scottish Enterprise will retain the option of extending the contract for a further 1 year.

Renewal: SE will retain at its sole discretion the ability to extend the initial 36 month period of the contract by a further 12 month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000541355
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342483
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63515000 - Travel services

63516000 - Travel management services

79997000 - Business travel services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£62,433 Under £100K

Notice Dates

Publication Date
18 Jan 20197 years ago
Submission Deadline
26 Jun 2018Expired
Future Notice Date
Not specified
Award Date
19 Oct 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Scottish Enterprise publishes an annual forward plan of anticipated procurement activity. The recurrence of this contract is envisaged as being included within the plan for 2022/3.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

Corporate Travel Management (North) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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