Multiple Framework Agreement for Asset Management

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        "title": "Multiple Framework Agreement for Asset Management",
        "description": "The Multiple Framework Agreement for Asset Management will enable the continuation of Transport Scotland's Asset Management Improvement Programme (AMIP). The AMIP delivers a number of tangible benefits to the practices of the organisation and it's supply chain and has been instrumental in delivering increased funding for trunk road maintenance. Specialist asset management consultancy support is therefore required for activities including lifecycle planning; network resilience; scheme identification, prioritisation and optimisation; updates to road asset management policy, strategy and plan; information management; performance management; staff support and training. It is expected that these services will be delivered through a combination of external support and secondment.",
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                "description": "The framework agreement will be in place for a period of 4 years to award tasks and continue beyond that period until the satisfactory completion of tasks awarded. Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Ministers. Transport Scotland has identified the requirement to appoint consultants to undertake specialist asset management consultancy to support Transport Scotland's ongoing Asset Management Improvement Programme. It has been concluded that this requirement would be best met through the use of a multiple supplier framework agreement. The intent of this competition is to procure three suitably experienced service providers (\"Framework Participants\") that will permit the execution of services in relation to projects of varying size, complexity and value. Having three Framework Participants allows Transport Scotland to select consultants based on the availability of the most appropriate technical skills and ability. In addition, this arrangement provides flexibility to cover situations where potential conflicts of interest or capacity issues arise. The services will generally be called off from the framework agreement on the basis of the technical ability of framework participants based on the assessment of the quality criteria of the tender. In addition, the Employer will have the option to run mini-competitions as an alternative where it considered advantageous to do so. The Contractor will be procured through a competitive tender procedure, in accordance with the restricted procedure as provided for in the Public Contracts (Scotland) Regulations 2015. To be considered for this Contract economic operators are required to complete the European Single Procurement Document (ESPD) in accordance with this Contract Notice. Economic operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the ESPD. The ESPD can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk). The scope of works will include, but not limited to: - identifying and developing procedures for improved value for money and efficiency in trunk road asset management and maintenance contracts - improving internal and supply chain performance - asset management systems, regimes, policies, plans and procedures - enhancing the Trunk Road and Bus Operations (TRBO)Customer Strategy to set out how we identify, engage with, inform and respond to customers. The Customer Strategy sets out how TRBO identifies, engages with, informs and responds to stakeholders in order to provide a positive customer experience. The service provider may be required to provide seconded staff to be located in the offices of Transport Scotland.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
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                    "description": "Economic operators must be enrolled in the relevant professional or trade registers kept in the Member state of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015) (i.e. registered under Companies House). Economic operators should provide details under Question Ref. 4A.1. Qualifications and Experience It is a requirement of the Contract that staff employed under the Contract shall have minimum levels of experience, education and professional qualifications. In particular, the top management of the frameworks appointee shall be a Chartered Professional or equivalent with considerable experience at a senior level of managing integrated teams and other specialisms relevant to the provision and performance of the services. The Framework Director shall be a Chartered Professional or equivalent with recognised professional qualifications relevant to road infrastructure. They will have significant experience in providing strategic advice and support in all aspects of infrastructure asset management to clients in the public and/or regulated sector. In addition, they will have demonstrable experience in quality management and ensuring the delivery of outputs in line with the client's requirements for projects of a similar scope and value proposed to be undertaken through this framework agreement. The Framework Manger shall be a Chartered Professional or equivalent with recognised professional qualifications relevant to road infrastructure with considerable post chartered experience in a senior position of managing teams relevant to the provision and performance of similar Services to public and/or regulated sector clients. Asset Management Specialists shall have a degree and relevant professional qualification with considerable experience in the development and embedment of strategic asset management policies, plans and regimes."
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                    "minimum": "Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below: Evaluation Criteria Ratios (Question Ref. 4B6) The financial information received under ESPD, Question Ref. 4B6 shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria, namely: 1. Acid Test Ratio 2. Cash Interest Cover Ratio 3. Return on Capital Employed 4. Operating Profit Ratio 5. Net Worth 6. Gearing 7. Annual Contract Value to Turnover 8. Filed Accounts 9. Audit Report The individual scores shall be weighted , with the most recent (Year 1) financial statements weighted at 67% and the previous (Year 2) statements being weighted at 33%, to form an aggregated score for each of the nine criteria over the two years. The maximum cumulative score resulting from the summation of the nine economic and financial standing aggregated scores shall be 50 marks. A submission shall be marked as a FAIL and will not be considered further if the score achieved by a Single Economic Operator or a Group of Economic Operators is less than 50 percent of the available marks. The scoring mechanism can be downloaded via the Public Contracts Scotland portal www.publiccontractsscotland.gov.uk. Where the submission has been submitted by a Group of Economic Operators, the information submitted by each Group Member will be evaluated in the proportion of the percentage shareholdings or percentage equity/interest of each Group Member and a score determined for such Group of Economic Operators on that basis. Insurance (Question Ref. 4B5) In response to Question Refs. 4B5a and 4B5c economic operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance: Public Liability Insurance = 5,000,000 GBP Professional Indemnity Insurance = 5,000,000 GBP In responding to Question Refs. 4B5a and 4B5c of the ESPD, where the bidder ticks the box \"No, and I cannot commit to obtain it\" they shall be marked as FAIL and shall be excluded from this procurement competition."
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                    "description": "ESPD: Question Ref. 4C.1.2 - Using the tables provided economic operators shall be required to insert suitable responses to Statements (b) to (g) set out below, demonstrating that they have the required minimum standards of eligibility and technical and professional ability. Answers to these statements shall be answered by single economic operators and by groups of economic operators (group members should not respond individually). A \"group of economic operators\" is defined as an unincorporated consortium or joint venture. Statement (a) is not scored but is required to be completed. The responses to Statements (b) to (g) inclusive shall be assessed on the basis of a score with a minimum threshold, using the following scoring mechanism: - Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion (0 - 2 Unacceptable); - Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability (3 - 4 Weak); - Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature (5 - 6 Acceptable); - Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (7 - 8 Good); - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (9 -10 Excellent). Under ESPD, Question Refs 4D1 and 4D2 economic operators shall be required to insert suitable responses to Statements (h), (i), and (j) demonstrating that they have in place an appropriate quality, environmental and health and safety management systems. Economic Operators should specify their recognised accredited system or own non-accredited system, which will ultimately shall be adopted if awarded the contract. Subsequently, under ESPD, Question Ref. 4D.1 economic operators are required to confirm their compliance and be able to provide the appropriate certification. The responses to Statements (h), (i) and (j) shall each be assessed on the basis of PASS or FAIL. Economic operators who obtain a FAIL in either of their responses shall not be considered further in this procurement competition.",
                    "minimum": "Statement (a) Provide no more than 4 'reference projects' which reflect similar works in terms of scope, size and/or complexity to the Contract, predominantly carried out within the last five years detailing your role and the scope of services performed (maximum 1000 words per project) Statement (b) (weighting 20%) From your reference projects, provide details of your experience in producing asset management plans and promoting their integration into the working practices of an organisation in the roads/infrastructure industry (maximum 750 words) Statement (c) (weighting 15%) From your reference projects, provide details of your approach to undertaking gap analysis against ISO55000 (or other relevant standards), preparing improvement plans and advising clients during the accreditation and re-accreditation process (maximum 750 words) Statement (d) (weighting 15%) From your reference projects, provide details of your experience in advising clients in the management and use of data in asset management. Your response should focus on how to maximise the efficiency of data, in terms of both reduced management resource and enhanced decision making using data sets (maximum 750 words) Statement (e) (weighting 15%) From your reference projects, provide details of how you have assisted clients with the development of lifecycle plans and models for road/infrastructure assets and decision support tools. This should consider the collation, validation and entry of data for these models and also the development of the models themselves (maximum 750 words) Statement (f) (weighting 15%) From your reference projects, identify how you have provided advice on customer engagement to understand the priorities, concerns and experiences of users of roads/infrastructure. You should pay particular attention to any methods which are innovative or have been implemented on a trial basis. (maximum 750 words) Statement (g) (weighting 20%) From your reference projects, provide details of your experience in pavement engineering in an operation and maintenance environment. This should include information on how you identified the failure/deterioration mechanism in the pavement, identified potential treatments and appraised these to identify the solution that provided best whole life cost, taking into account other relevant criteria (such as safety, carbon, journey time reliability) (maximum 750 words) Statement (h) - Quality Management System. This may be European Foundation Quality Model (EFQM) or equivalent; BS EN ISO 9001:2015 (Quality Management Systems); Other accredited management system; or Own non-accredited management system. Statement (i) - Environmental Management System. This may BS EN ISO 14001:2015 (Environmental Management Systems) ; Other accredited management system; or Own non-accredited management system. Statement (j) - Health and Safety Management System. This may BS EN ISO 18001:2007 (Occupational Health and Safety Management Systems) and associated standards ; Other accredited management system; or Own non-accredited management system."
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