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Data Privacy Impact Assessment System

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

17 Jan 2019 at 00:00

OJEU - F3 - Contract Award Notice
Tender

04 Jun 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is conducting a procurement process for the establishment of a Data Privacy Impact Assessment System, crucial for compliance with the Data Protection Act 2018 and the EU General Data Protection Regulation (GDPR). This tender process has been initiated using an open procurement method, enabling multiple bidders to participate and submit proposals before the submission deadline on 20th July 2018. Located in Edinburgh, the procurement is primarily categorized under services within the education industry. The project aims to enhance privacy assessment capabilities across the university which is needed to ensure effective compliance and is expected to draw interest from various suppliers in the relevant sectors.

This contract presents an excellent opportunity for businesses, particularly those specialising in data protection software, compliance solutions, and related services. Companies that offer Software as a Service (SaaS) products or have expertise in GDPR compliance would be particularly well-suited to compete for this contract. As the system will need to be user-friendly and accessible, suppliers demonstrating strong accessibility standards and capabilities in software development may have an advantage in winning the bid while contributing to the university's commitment to safeguarding data privacy.

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Notice Information

Notice Title

Data Privacy Impact Assessment System

Notice Description

A Data Privacy Impact Assessment tool was required to meet the requirements of the Data Protection Act 2018. The new EU GDPR regulation was adopted on 27 April 2016. It applies in the UK from 25 May 2018 after a two-year transition period. The university is aiming to have an effective way for staff across the University to assess the privacy impact of proposals involving the use of personal data. Under the new Act the University needs to evidence its compliance with data protection legislation. The University of Edinburgh has elected to carry out this project as an EU tender to reach the widest possible market rather than because the expected value will be over the OJEU threshold for public procurement.

Lot Information

Lot 1

The introduction of a Data Privacy Impact Assessment tool is a core part of the University's strategy to meet the requirements of the Data Protection Act 2018. It will become compulsory for staff across the University to routinely carry these out when using personal data, for example when: A Data Privacy Impact Assessment tool is required to meet the requirements of the Data Protection Act. The new EU GDPR regulation was adopted on 27 April 2016. It applies in the UK from 25 May 2018 after a two-year transition period. The university is aiming to have an effective way for staff across the University to assess the privacy impact of proposals involving the use of personal data. Under the new GDPR the University needs to evidence its compliance with data protection legislation. The tool is required to help staff across the University ensure their projects, strategies and initiatives are data protection compliant from the outset. The objective is to implement a process based solution to record all Privacy Impact Assessment documentation to meet the requirements of the Data Protection Act. Due to the Act for each business area retaining/moving/sharing personal info they need to complete a Privacy Impact Assessment). It is generally approved that this is delivered as a software as a service or licence/s, so each business area can call this off, complete record and it is maintained or published centrally. The introduction of a Privacy Impact Assessment tool is a core part of the University's strategy to meet the requirements of the Data Protection Act. It will become compulsory for staff across the University to routinely carry these out when using personal data, for example when: - building new IT systems for storing or accessing personal data; - developing legislation, policy or strategies that have privacy implications; - embarking on a data sharing initiative; or using personal data for new purposes.

Options: Renewals will be subject to budget and performance and are covered by Regulation 72 (1) (b) by Public Contracts Scotland Regulations 2015

Renewal: Renewals will be subject to budget and performance and are covered by Regulation 72 (1)(b) Public Contracts (Scotland) Regulations 2015

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000544454
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342474
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1

Notice Dates

Publication Date
17 Jan 20197 years ago
Submission Deadline
20 Jul 2018Expired
Future Notice Date
Not specified
Award Date
8 Jan 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

OneTrust Technologies Ltd.

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321248
    Data Privacy Impact Assessment System - A Data Privacy Impact Assessment tool is required to meet the requirements of the Data Protection Act 2018. The new EU GDPR regulation was adopted on 27 April 2016. It applies in the UK from 25 May 2018 after a two-year transition period. The university is aiming to have an effective way for staff across the University to assess the privacy impact of proposals involving the use of personal data. Under the new Act the University needs to evidence its compliance with data protection legislation. The University of Edinburgh has elected to carry out this project as an EU tender to reach the widest possible market rather than because the expected value will be over the OJEU threshold for public procurement.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342474
    Data Privacy Impact Assessment System - A Data Privacy Impact Assessment tool was required to meet the requirements of the Data Protection Act 2018. The new EU GDPR regulation was adopted on 27 April 2016. It applies in the UK from 25 May 2018 after a two-year transition period. The university is aiming to have an effective way for staff across the University to assess the privacy impact of proposals involving the use of personal data. Under the new Act the University needs to evidence its compliance with data protection legislation. The University of Edinburgh has elected to carry out this project as an EU tender to reach the widest possible market rather than because the expected value will be over the OJEU threshold for public procurement.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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