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Print and Scan for RVJB

Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

19 Mar 2019 at 00:00

OJEU - F3 - Contract Award Notice
Tender

14 Nov 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Renfrewshire Council is seeking to procure print and scan services for the Renfrewshire Valuation Joint Board (RVJB). The tender, titled "Print and Scan for RVJB," falls under the services category and has a contract value of £750,000. This procurement process is currently in the Award stage, having been signed on 15th March 2019. The contract covers services delivered to Renfrewshire, East Renfrewshire, and Inverclyde, with the final bid submission deadline occurring on 19th December 2018.

This tender presents a substantial opportunity for companies specialised in printing, scanning, and associated logistical services to expand their business operations. Businesses with proven capabilities in handling large-scale print jobs, data management, and postal services, particularly those familiar with the public sector's requirements, are well-positioned to compete. The successful supplier will be responsible for various tasks, including managing household enquiries and postal vote documentation, thus highlighting the importance of expertise in public service contracts within the UK.

How relevant is this notice?

Notice Information

Notice Title

Print and Scan for RVJB

Notice Description

Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1 April 1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils. Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.

Lot Information

Lot 1

Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced servvice provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement. The successful service provider will be expected to carry out the following services (please note this list is not exhaustive) * The printing and postage of Household Enquiry Forms (HEF) for all bulk annual canvass mailings held during the contract period; * The printing and postage of smaller volumes of Household Enquiry Forms (HEF) and Invitations to Register (ITR) on a rolling basis both within and out with annual canvass during the contract period; * The receipt, opening sorting and scanning of A3 HEF's, ITR's and A4 Postal Vote Applications (single sided) on a rolling basis both within and out with the annual canvass; * The printing and postage of Postal Vote Applications annually; * The printing and postage of poll cards as and when required; * The printing and postage of Valuation and Council Tax documentation as and when required.. Economic Operators maybe excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Renewal: The Contract will be for and initial Contract Term of 2 years with the option to extend for up to 12 months on two separate occasions, subject to satisfactory operation and performance. Any extension will be at the sole discretion of RVJB.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000546686
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349145
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£750,000 £500K-£1M

Notice Dates

Publication Date
19 Mar 20197 years ago
Submission Deadline
19 Dec 2018Expired
Future Notice Date
Not specified
Award Date
15 Mar 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Anticipated date of March 2021 however if the options to extend are both utilised, the anticipated date for publishing a notice would be June 2022

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Additional Buyers

Renfrewshire Valuation Joint Board

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Adare SEC Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337429
    Print and Scan for RVJB - Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1 April 1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils. Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349145
    Print and Scan for RVJB - Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1 April 1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils. Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.

Open Contracting Data Standard (OCDS)

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