Award

Castle Rock Edinvar Grounds Maintenance Framework

CASTLE ROCK EDINVAR HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

26 Nov 2018 at 00:00

Tender

22 Jun 2018 at 00:00

Summary of the contracting process

The procurement process titled "Castle Rock Edinvar Grounds Maintenance Framework" is managed by Castle Rock Edinvar Housing Association, located at 1 Hay Avenue, Edinburgh. This initiative falls within the housing and community amenities industry category, and is currently at the Award stage. The contract, valued at approximately £193,000, was signed on 26th November 2018. The previous annual expenditure on grounds maintenance services totals around £185,000, servicing approximately 160 schemes across various regions including East Lothian, Edinburgh, Falkirk, and West Lothian. The procurement was conducted through a selective method, adhering to a restricted procedure, with earlier stages indicating a commitment to quality and sustainability.

This tender presents considerable opportunities for businesses, particularly those specialising in grounds maintenance and landscaping services. Small to medium-sized enterprises (SMEs) with appropriate qualifications and experience in delivering high-quality maintenance can leverage this framework to expand their portfolio. The requirement for bidders to demonstrate relevant accreditations such as CHAS or comparable relevant certifications underscores the potential for companies that prioritise quality, safety, and environmental standards in their service delivery to thrive in this competitive bidding environment.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Castle Rock Edinvar Grounds Maintenance Framework

Notice Description

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.

Lot Information

Lot 1

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.

Renewal: The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000547100
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338431
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

45112700 - Landscaping work

77310000 - Planting and maintenance services of green areas

Notice Value(s)

Tender Value
£185,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£193,000 £100K-£500K

Notice Dates

Publication Date
26 Nov 20187 years ago
Submission Deadline
25 Jul 2018Expired
Future Notice Date
Not specified
Award Date
26 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CASTLE ROCK EDINVAR HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
purchasing@placesforpeople.co.uk
Contact Phone
+44 1316570600

Buyer Location

Locality
EDINBURGH
Postcode
EH16 4RW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Portobello/Craigmillar
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

CONTINENTAL LANDSCAPES

GLENDALE COUNTRYSIDE

RESOLUTION GROUND MAINTENANCE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN322985
    Castle Rock Edinvar Grounds Maintenance Framework - Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338431
    Castle Rock Edinvar Grounds Maintenance Framework - Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000547100-2018-11-26T00:00:00Z",
    "date": "2018-11-26T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000547100",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-22",
            "name": "Castle Rock Edinvar Housing Association",
            "identifier": {
                "legalName": "Castle Rock Edinvar Housing Association"
            },
            "address": {
                "streetAddress": "1 Hay Avenue",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH16 4RW"
            },
            "contactPoint": {
                "email": "purchasing@placesforpeople.co.uk",
                "telephone": "+44 1316570600",
                "faxNumber": "+44 1316570700",
                "url": "http://www.housingprocurement.com"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.housingprocurement.com"
            }
        },
        {
            "id": "org-7",
            "name": "Castle Rock Edinvar Housing Association",
            "identifier": {
                "legalName": "Castle Rock Edinvar Housing Association"
            },
            "address": {
                "streetAddress": "1 Hay Avenue",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH16 4RW"
            },
            "contactPoint": {
                "email": "purchasing@placesforpeople.co.uk",
                "telephone": "+44 1316570600",
                "faxNumber": "+44 1316570700",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.housingprocurement.com"
            }
        },
        {
            "id": "org-8",
            "name": "Continental Landscapes Ltd",
            "identifier": {
                "legalName": "Continental Landscapes Ltd"
            },
            "address": {
                "streetAddress": "Central Depot, Waterside South",
                "locality": "Lincoln",
                "region": "UK",
                "postalCode": "LN5 7JD"
            },
            "contactPoint": {
                "telephone": "+44 1522518921",
                "faxNumber": "+44 1522535055"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-9",
            "name": "Glendale Countryside",
            "identifier": {
                "legalName": "Glendale Countryside"
            },
            "address": {
                "streetAddress": "The Coach House, Duxbury Hall Lane",
                "locality": "Chorley",
                "region": "UK",
                "postalCode": "PR7 4AT"
            },
            "contactPoint": {
                "telephone": "+44 2089504491"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-10",
            "name": "Resolution Ground Maintenance Ltd",
            "identifier": {
                "legalName": "Resolution Ground Maintenance Ltd"
            },
            "address": {
                "streetAddress": "Unit E Duncarron Industrial Estate, Broad Street",
                "locality": "Denny",
                "region": "UKM76",
                "postalCode": "FK6 6ED"
            },
            "contactPoint": {
                "telephone": "+44 7943981130"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Castle Rock Edinvar Housing Association",
        "id": "org-7"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000547100",
        "title": "Castle Rock Edinvar Grounds Maintenance Framework",
        "description": "Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45112700",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77310000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 185000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http:///www.housingprocurement.com",
        "tenderPeriod": {
            "endDate": "2018-07-25T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN322985",
                "documentType": "contractNotice",
                "title": "Castle Rock Edinvar Grounds Maintenance Framework",
                "description": "Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN322985",
                "format": "text/html"
            },
            {
                "id": "NOV338431",
                "documentType": "awardNotice",
                "title": "Castle Rock Edinvar Grounds Maintenance Framework",
                "description": "Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338431",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 185,000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 7
                },
                "selectionCriteria": {
                    "description": "As stated in the procurement documents"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2018-08-06T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders must confirm if they hold the particular authorisation or memberships: CHAS / SSiP / or comparable relevant accreditation. Please indicate within your ESPD response if the relevant documentation is available via electronic means. If so, please provide access information e.g. website address."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:",
                    "minimum": "Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Public Liability Insurance = 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 (60%) - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice 4C.8.1 (15%) - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 (10%) - Bidders will be required to confirm their number of managerial staff for the last three years. 4C.9 (15%) - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice 4D.1 - The Bidder must hold a UKAS (or equivalent) accredited third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or provide evidence of equivalent measures, provided they comply with the required standards 4D.2 - The Bidder must hold a UKAS (or equivalent) accredited third party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide evidence of equivalent measures, provided they comply with the required standards",
                    "minimum": "ESPD Scoring Methodology 10 - Excellent - Meets all PfP / CREHA's requirements in the area being measured in accordance with the tender and Contract Documents so that the works/services/supplies will be delivered in an excellent way that will be highly responsive to the needs of PfP / CREHA and its stakeholders. 9 - Nearly Excellent - Meets most of PfP / CREHA's requirements in the area being measured almost completely so that the works/services/supplies will be delivered in a nearly excellent way that will be responsive to the needs of PfP / CREHA and its stakeholders. 8 - Very Good - Meets PfP / CREHA's requirements in the area being measured well although not completely in one or two aspects but still so that the works/services/supplies will be delivered in a very good way that will be responsive to the needs of PfP / CREHA and its stakeholders. 7 - Good - Meets PfP / CREHA's requirements and standards in the areas being measured well but not completely in some aspects but still so that the works/services/supplies will be delivered well and in a way that is reasonably responsive to the needs of PfP / CREHA and its stakeholders. 6 - Reasonable - Meets PfP / CREHA's requirements in the areas being measured in the majority of aspects but fails in some aspects so that the works/services/supplies will be delivered in a reasonable way that recognises the needs of PfP / CREHA and its stakeholders. 5 - Satisfactory - Meets PfP / CREHA's requirements in the area being measured in the majority of aspects but fails in some fundamental aspects so that there will be only satisfactory arrangements for the works/services/supplies. 4 - Moderately Satisfactory - Meets PfP / CREHA's requirements in the area being measured in some fundamental aspects but fails in the majority of aspects so that there will be only moderately satisfactory arrangements for the works/services/supplies. 3 - Unsatisfactory - Meets PfP / CREHA's requirements in the area being measured in some minor aspects but fails in the majority of aspects so that there will be unsatisfactory arrangements for the works/services/supplies. 2 - Poor - Fails to meet PfP / CREHA's requirements in the area being measured in nearly all aspects so that there will be poor delivery of the works/services/supplies. 1 - Very Poor - Significantly fails to meet PfP / CREHA's requirements in the area being measured so that there will be very poor delivery of the works/services/supplies. 0 - Abysmal - Either no answer is given or the Applicant's proposals in that area completely fail to meet PfP / CREHA's requirements in the area being measured or do not answer the question raised."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "classification": {
            "id": "45112700",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "3 suppliers have been awarded place on the CRE - Grounds Maintenance Framework. In the first instance, the Grounds Maintenance works will be contracted to the first placed Provider on the framework. In the event of early termination of the contract for whatever reason, works will then be awarded to the second placed framework. Lastly, the third ranked Provider will be awarded the works in the event of termination of the second placed Provider. (SC Ref:565656)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000547100"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000547100"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "1",
            "suppliers": [
                {
                    "id": "org-8",
                    "name": "Continental Landscapes Ltd"
                },
                {
                    "id": "org-9",
                    "name": "Glendale Countryside"
                },
                {
                    "id": "org-10",
                    "name": "Resolution Ground Maintenance Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "value": {
                "amount": 193000,
                "currency": "GBP"
            },
            "dateSigned": "2018-11-26T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 120-273583"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "10",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            }
        ]
    }
}