Replacement HR & Payroll System

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    "date": "2018-07-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000547722",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-16",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "email": "leader@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325"
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            "roles": [
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                        "description": "General public services",
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        {
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            "name": "West Lothian Council",
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            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Kerr Anderson",
                "email": "cpu.cpu@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "http://"
            },
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                    {
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                ],
                "url": "http://www.westlothian.gov.uk/article/2468/Contract-Opportunities"
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    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-26"
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    "tender": {
        "id": "CC7891",
        "title": "Replacement HR & Payroll System",
        "description": "West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the \"Cloud\" or \"On Premise\". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.",
        "status": "cancelled",
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                "relatedLot": "2"
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        ],
        "value": {
            "amount": 900000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
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                "id": "JUL325164",
                "documentType": "contractNotice",
                "title": "Replacement HR & Payroll System",
                "description": "West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the \"Cloud\" or \"On Premise\". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.",
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                "title": "Replacement HR & Payroll System",
                "description": "West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the \"Cloud\" or \"On Premise\". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.",
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            {
                "id": "1",
                "title": "Replacement HR & Payroll System Lot 1 Saas (Cloud Solution)",
                "description": "West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 1 is for Cloud solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.",
                "status": "cancelled",
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                "renewal": {
                    "description": "2 x 24 months extension options available."
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                "id": "2",
                "title": "Replacement HR & Payroll System Lot 1 WLC Hosted (On Premise Solution)",
                "description": "West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 2 is for On Premise solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.",
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                    "type": "suitability",
                    "description": "N/A"
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                    "description": "With reference to ESPD Q4B.5.1; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below. With reference to ESPD Q4B.6; West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers' with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Employers Liability - 10,000,000 (GBP) Public Liability - 5,000,000 (GBP) Professional Indemnity - 2,000,000 (GBP) Product Liability - 5,000,000 (GBP)"
                },
                {
                    "type": "technical",
                    "description": "With reference to ESPD Q4D; Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected."
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                "endDate": "2018-12-31T00:00:00Z"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "Original contract period for 5 years with the option to extend up to 48 months in total. Possible recurrent procurement after the initial 5 years."
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    },
    "language": "EN",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Re: ESPD Q2B, complete information for all company directors, using home address. TUPE - The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:550386)",
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            "id": "CC7891-1",
            "title": "Replacement HR & Payroll System Lot 1 Saas (Cloud Solution)",
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            "id": "CC7891-2",
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