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Replacement HR & Payroll System

West Lothian Council

This public procurement record has 2 releases in its history.

Award

16 Jul 2018 at 01:00

OJEU - F3 - Contract Award Notice
Tender

11 Jul 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

West Lothian Council is currently managing the tender process for a "Replacement HR & Payroll System" aimed at enhancing its existing systems. This public procurement falls under the services industry category, specifically focusing on general public services. The tender process is at the active stage, with bids due by 4th September 2018. The council is located at West Lothian Civic Centre, Howden South Road, Livingston, and has set an anticipated contract value ranging between £800,000 to £1,000,000. This open procedure invites submissions for two distinct lots: Lot 1 for a Cloud-based solution and Lot 2 for an On-Premise solution.

This tender opportunity represents significant potential for businesses that specialise in HR and payroll solutions, particularly those that offer cloud-based and on-premise services. Companies seeking to expand their reach in public sector contracts would benefit from participating in this process, especially those with the capacity to address the specific needs of local authorities. The anticipated contract value coupled with potential extensions offers a robust platform for growth, making it an attractive opportunity for both large enterprises and SMEs in the relevant sectors.

How relevant is this notice?

Notice Information

Notice Title

Replacement HR & Payroll System

Notice Description

West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Lot Information

Replacement HR & Payroll System Lot 1 Saas (Cloud Solution)

West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 1 is for Cloud solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Renewal: 2 x 24 months extension options available.

Replacement HR & Payroll System Lot 1 WLC Hosted (On Premise Solution)

West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 2 is for On Premise solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Renewal: 2 x 24 months extension options available.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000547722
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325539
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20188 years ago
Submission Deadline
4 Sep 2018Expired
Future Notice Date
Not specified
Award Date
16 Jul 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Original contract period for 5 years with the option to extend up to 48 months in total. Possible recurrent procurement after the initial 5 years.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325164
    Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325539
    Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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