Notice Information
Notice Title
Supply, Delivery and Installation of Hot Beverage Machinery and Supplies
Notice Description
A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables. The scope of the materials covered under the framework will include, but is not limited to, the purchase, lease and rental of coffee machines and the purchase of coffee, tea, hot chocolate and associated products.
Lot Information
Purchase of Coffee Machines
A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will contain 1 lot and will be split into 4 sub lots as detailed below: Sub Lot 1.1 - Hot Beverage Machine Purchase & Lease Sub Lot 1.2 - Hot Beverage Machine Rental Sub Lot 1.3 - Tea, Coffee, Hot Chocolate & Consumables Sub Lot 1.4 - Hot Beverage Machine Repair & Maintenance This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland Regulations 2015. Please see the Invitation to Tender contained in the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Renewal: The framework agreement will run for an initial 36 month period, with the option to extend for up to an additional 12 month period.
Rental of Coffee MachinesThis Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.
Supply & Delivery of Coffee Beans & Ground CoffeeThis Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.
Supply & Delivery of TeaThis Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.
Supply & Delivery of Hot ChocolateThis Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000547753
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343011
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
03 - Agricultural, farming, fishing, forestry and related products
15 - Food, beverages, tobacco and related products
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
42 - Industrial machinery
51 - Installation services (except software)
-
- CPV Codes
03131100 - Coffee beans
15841300 - Unsweetened cocoa powder
15841400 - Sweetened cocoa powder
15842210 - Drinking chocolate
15860000 - Coffee, tea and related products
15861000 - Coffee
15861100 - Roasted coffee
15861200 - Decaffeinated coffee
15863000 - Tea
15863100 - Green tea
15863200 - Black tea
15864100 - Teabags
15865000 - Herbal infusions
39711310 - Electric coffee makers
42200000 - Machinery for food, beverage and tobacco processing and associated parts
42222000 - Parts of machinery for beverage processing
42912130 - Apparatus for filtering or purifying beverages
51542000 - Installation services of food-, beverage- and tobacco-processing machinery
51542200 - Installation services of beverage-processing machinery
Notice Value(s)
- Tender Value
- £4,000,000 £1M-£10M
- Lots Value
- £4,000,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £4,000,000 £1M-£10M
Notice Dates
- Publication Date
- 22 Jan 20197 years ago
- Submission Deadline
- 22 Oct 2018Expired
- Future Notice Date
- 26 Sep 2018Expired
- Award Date
- 8 Jan 20197 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete, Planned
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTLAND EXCEL
- Contact Name
- OSS Team
- Contact Email
- oss@scotland-excel.org.uk
- Contact Phone
- +44 3003001200
Buyer Location
- Locality
- PAISLEY
- Postcode
- PA1 1AR
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM Scotland
-
- Local Authority
- Renfrewshire
- Electoral Ward
- Paisley East and Central
- Westminster Constituency
- Paisley and Renfrewshire South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN323589
Supply & Delivery of Hot Beverage Machinery & Supplies - This Prior Information Notice (PIN) is in relation to Hot Beverage Machinery and Supplies It is anticipated that the scope of the materials covered under the framework will include, but is not limited to, the purchase and rental of coffee machines and the purchase of coffee, tea, hot chocolate and associated products. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331876
Supply and Delivery of Hot Beverage Machinery and Supplies - A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables. The scope of the materials covered under the framework will include, but is not limited to, the purchase, lease and rental of coffee machines and the purchase of coffee, tea, hot chocolate and associated products. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343011
Supply, Delivery and Installation of Hot Beverage Machinery and Supplies - A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables. The scope of the materials covered under the framework will include, but is not limited to, the purchase, lease and rental of coffee machines and the purchase of coffee, tea, hot chocolate and associated products.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will contain 1 lot and will be split into 4 sub lots as detailed below: Sub Lot 1.1 - Hot Beverage Machine Purchase & Lease Sub Lot 1.2 - Hot Beverage Machine Rental Sub Lot 1.3 - Tea, Coffee, Hot Chocolate & Consumables Sub Lot 1.4 - Hot Beverage Machine Repair & Maintenance This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland Regulations 2015. Please see the Invitation to Tender contained in the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
"status": "complete",
"value": {
"amount": 4000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Technical",
"description": "20"
},
{
"type": "price",
"description": "80"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "The framework agreement will run for an initial 36 month period, with the option to extend for up to an additional 12 month period."
}
},
{
"id": "2",
"title": "Rental of Coffee Machines",
"description": "This Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.",
"status": "planned"
},
{
"id": "3",
"title": "Supply & Delivery of Coffee Beans & Ground Coffee",
"description": "This Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.",
"status": "planned"
},
{
"id": "4",
"title": "Supply & Delivery of Tea",
"description": "This Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.",
"status": "planned"
},
{
"id": "5",
"title": "Supply & Delivery of Hot Chocolate",
"description": "This Prior Information Notice (PIN) is in relation to a new framework opportunity for Hot Beverage Machinery and Supplies. Tenderers will be able to bid for one, any, or all local authority areas, for each lot, where applicable. Please note the lot structure is still to be confirmed, and is therefore subject to change.",
"status": "planned"
}
],
"communication": {
"futureNoticeDate": "2018-09-26T00:00:00Z"
},
"coveredBy": [
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],
"classification": {
"id": "15860000",
"scheme": "CPV"
},
"value": {
"amount": 4000000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethod": [
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],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
"tenderPeriod": {
"endDate": "2018-10-22T12:00:00Z"
},
"awardPeriod": {
"startDate": "2018-10-22T12:00:00Z"
},
"documents": [
{
"id": "SEP331876",
"documentType": "contractNotice",
"title": "Supply and Delivery of Hot Beverage Machinery and Supplies",
"description": "A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables. The scope of the materials covered under the framework will include, but is not limited to, the purchase, lease and rental of coffee machines and the purchase of coffee, tea, hot chocolate and associated products.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331876",
"format": "text/html"
},
{
"id": "JAN343011",
"documentType": "awardNotice",
"title": "Supply, Delivery and Installation of Hot Beverage Machinery and Supplies",
"description": "A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies. This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables. The scope of the materials covered under the framework will include, but is not limited to, the purchase, lease and rental of coffee machines and the purchase of coffee, tea, hot chocolate and associated products.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343011",
"format": "text/html"
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],
"bidOpening": {
"date": "2018-10-22T12:00:00Z",
"address": {
"streetAddress": "Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR"
},
"description": "Scotland Excel Officers and Members"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section \"1.3 Communication\" of this Contract Notice)."
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "ESPD (Scotland) Question 4B.5 1. ESPD (Scotland) Question 4B.5: Insurance Requirements 2. ESPD (Scotland) Question 4B.6: Other Economic & Financial Requirements",
"minimum": "1. ESPD (Scotland) Question 4B.5: Insurance Requirement It is a requirement of the contracts to be procured under the proposed framework agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ESPD (Scotland) Question 4B.5.1 Employer's (Compulsory) Liability Insurance - maintain a minimum indemnity limit of GBP 10 million in respect of each claim, and without limit to the number of claims. ESPD (Scotland) Question 4B.5.2 Public Liability Insurance - maintain a minimum indemnity limit of GBP 5 million in respect of each claim, and without limit to the number of claims. Product Liability Insurance - maintain a minimum indemnity limit of GBP 5 million in the aggregate. Motor Vehicle Insurance - maintain a minimum indemnity limit of GBP 1 million for Property Damage, and unlimited in respect of Third Party Injury. For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors' vehicles are appropriately insured and maintained. 2. ESPD(Scotland) Question 4B.6 - Other Economic and Financial Requirements A search of the bidder against Equifax's Protect must not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed Framework Agreement."
},
{
"type": "technical",
"description": "1. ESPD (Scotland) Question 4C.1.2: Relevant Examples of Previous Services or Supplies; 2. ESPD (Scotland) Question 4C.10: Subcontracting; 3. ESPD (Scotland) Question 4D.1: Quality Assurance Schemes; 4. ESPD (Scotland) Question 4D.1: Health & Safety Procedures; and, 5. ESPD (Scotland) Question 4D.2: Environmental Management Standards.",
"minimum": "1. ESPD (Scotland) Question 4C1.2: Relevant Examples of Previous Services or Supplies Tenderers will be required to provide a max of 3 previous examples of supplies or services carried out in the past three years that they deem appropriate to demonstrate that they have the relevant experience to deliver the supplies or services as described in part II.2.4 of the OJEU Contract Notice. 2. ESPD (Scotland) Question 4C.10: Subcontracting Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. 3. ESPD (Scotland) Question 4D.1: Quality Assurance Schemes The bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. 4. ESPD (Scotland) Question 4D.1: Health & Safety Procedures The bidder must have the following: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum; OR A regularly reviewed and documented policy for Health & Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities for H&S management and compliance with legislation. (Not applicable to organisations with fewer than five employees) . 5. ESPD (Scotland) Question 4D.2: Environmental Management Standards The bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate; OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substance spill control)."
}
]
},
"submissionTerms": {
"languages": [
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],
"bidValidityPeriod": {
"durationInDays": 150
}
},
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 15
},
"hasElectronicAuction": true,
"electronicAuction": {
"description": "Please note that whilst an electronic auction will not be used in the procurement process to award places onto this proposed framework agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this proposed framework agreement may do so via an electronic auction."
}
},
"reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies): - the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx; - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; - Tayside Contracts; - NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), and integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. - Scottish Prison Service and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service; and, - Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, Contract and Framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. (SC Ref:568891)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2018/S 182-411513"
}
],
"awards": [
{
"id": "16-18",
"suppliers": [
{
"id": "org-172",
"name": "Bewleys Tea and Coffee UK Limited"
},
{
"id": "org-173",
"name": "Caber Coffee Limited"
},
{
"id": "org-174",
"name": "Coffee Conscience Ltd"
},
{
"id": "org-175",
"name": "Early Bird Catering Ltd"
},
{
"id": "org-176",
"name": "Eden Springs UK Ltd"
},
{
"id": "org-177",
"name": "Excel Vending Limited"
},
{
"id": "org-178",
"name": "Ipex Investments Ltd t/a Capital Vending"
},
{
"id": "org-179",
"name": "Karing International Limited"
},
{
"id": "org-180",
"name": "The Loch Ness Coffee Company Ltd"
},
{
"id": "org-181",
"name": "Myrtle Coffee Services Ltd"
},
{
"id": "org-182",
"name": "Scotbev Supplies Limited"
},
{
"id": "org-183",
"name": "Tchibo Coffee International Limited"
},
{
"id": "org-184",
"name": "Templeman Retailing & Vending Ltd"
},
{
"id": "org-185",
"name": "We Love Coffee Ltd"
},
{
"id": "org-186",
"name": "Matthew Algie & Company Limited"
},
{
"id": "org-187",
"name": "CG COFFEE LTD"
},
{
"id": "org-188",
"name": "Lyreco UK Limited"
},
{
"id": "org-189",
"name": "Brodie Melrose Drysdale & Co Limited"
}
],
"relatedLots": [
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]
}
],
"contracts": [
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"status": "active",
"value": {
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"currency": "GBP"
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"dateSigned": "2019-01-08T00:00:00Z"
}
],
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"measure": "bids",
"value": 20,
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},
{
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"measure": "smeBids",
"value": 16,
"relatedLot": "1"
},
{
"id": "346",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "347",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "348",
"measure": "electronicBids",
"value": 20,
"relatedLot": "1"
}
]
}
}