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Provision of Electoral Services

Aberdeen City Council

This public procurement record has 2 releases in its history.

Award

01 Nov 2018 at 00:00

OJEU - F3 - Contract Award Notice
Tender

02 Jul 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The "Provision of Electoral Services" tender was issued by Aberdeen City Council, which serves as a central purchasing body for multiple councils including Aberdeenshire and The Highland Council. This procurement falls under the services industry category, specifically aimed at electoral services. The procurement method employed is an open procedure. The tender period closed on 13 August 2018, the award period began on the same date, and the majority of contract activities will take place in Aberdeen and Inverness.

This tender presents significant opportunities for businesses in the electoral services sector, especially those specialising in printing, postal vote management, electronic voting solutions, and counting systems. Companies capable of delivering high-quality services and demonstrating compliance with statutory election requirements may find themselves well-suited to compete in this framework agreement, ultimately leading to partnerships with local councils as they manage elections and related activities.

How relevant is this notice?

Notice Information

Notice Title

Provision of Electoral Services

Notice Description

Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Framework Agreement to provide Electoral Services for the Returning Officers for itself, Aberdeenshire Council and The Highland Council. Each Council will enter into separate call-off contracts with the successful suppliers as and when any Services are required.

Lot Information

Postal Vote Management Service

A managed service of opening, scanning, matching and extracting postal vote documents for the entire duration of the postal vote opening project.

Printing and Issuing of Poll Cards and Postal Voting Packs, and printing of Ballot Papers

The design, production, printing, packaging and issuing of Poll Cards, Postal Poll Cards, Proxy Poll Cards and Proxy Postal Poll Cards. The design, production, printing, packaging and issuing of Postal Voting Packs. The printing of all ordinary and tendered ballot papers.

Electronic Voting Solution(s)

The supplier should define which type(s) of electronic voting solutions they can provide. These may include (but are not limited to): - Internet voting - Electronic voting within polling stations - As above with touch screen facilities - Telephone voting - SMS voting.

Electronic Counting System

The supplier must provide a system to electronically verify, adjudicate and count votes, and an experienced team including: - A site manager - Supervisors - Technical staff.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000548397
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335985
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22821000 - Electoral forms

Notice Value(s)

Tender Value
£372,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£750,971 £500K-£1M

Notice Dates

Publication Date
1 Nov 20187 years ago
Submission Deadline
13 Aug 2018Expired
Future Notice Date
Not specified
Award Date
29 Oct 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
February 2021.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aberdeen City Council
Additional Buyers

Aberdeenshire Council

The Highland Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands
Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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