Supply, Delivery, Installation and Maintenance of Fitness Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000548952-2018-10-11T00:00:00Z",
    "date": "2018-10-11T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000548952",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-35",
            "name": "West Dunbartonshire Council",
            "identifier": {
                "legalName": "West Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "16 Church Street",
                "locality": "Dumbarton",
                "region": "UKM81",
                "postalCode": "G82 1QL"
            },
            "contactPoint": {
                "name": "Linda O'Dell",
                "email": "linda.o'dell@wdc.gcsx.gov.uk",
                "telephone": "+44 1389776467",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.west-dunbarton.gov.uk"
            }
        },
        {
            "id": "org-207",
            "name": "West Dunbartonshire Council",
            "identifier": {
                "legalName": "West Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "16 Church Street",
                "locality": "Dumbarton",
                "region": "UKM81",
                "postalCode": "G82 1QL"
            },
            "contactPoint": {
                "email": "andrew.duncan@west-dunbarton.gov.uk",
                "telephone": "+44 1389737000",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.west-dunbarton.gov.uk"
            }
        },
        {
            "id": "org-208",
            "name": "Origin Fitness (Anytime Leisure Limited)",
            "identifier": {
                "legalName": "Origin Fitness (Anytime Leisure Limited)"
            },
            "address": {
                "streetAddress": "21 Cliftonhall Road, Newbridge",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH28 8PW"
            },
            "contactPoint": {
                "telephone": "+44 1313353145"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "West Dunbartonshire Council",
        "id": "org-207"
    },
    "tender": {
        "id": "1819-14",
        "title": "Supply, Delivery, Installation and Maintenance of Fitness Equipment",
        "description": "West Dunbartonshire Leisure Trust (WDLT) invited tenders for the supply, delivery, installation and maintenance of cardio vascular (CV) and gym equipment to replace existing equipment at two of their premises. The maintenance/service plan to cover a total of 5 years from date of installation. WDLT also sought a 'trade-in' value for the equipment that is to be removed. West Dunbartonshire Council (the Council) tendered this procurement on behalf of West Dunbartonshire Leisure Trust (WDLT) and suppliers should note that references throughout this document to the Council should apply equally to WDLT.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "37440000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37441100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37441200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37441400",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37441000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37441900",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37442200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37442300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "37442000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "51121000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-08-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-08-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL325233",
                "documentType": "contractNotice",
                "title": "Supply, Delivery, Installation and Maintenance of Fitness Equipment",
                "description": "West Dunbartonshire Leisure Trust (WDLT) are inviting tenders for the supply, delivery, installation and maintenance of cardio vascular (CV) and gym equipment to replace existing equipment at two of their premises. The maintenance/service plan should cover a total of 5 years. WDLT are also seeking a 'trade-in' value for the equipment that is to be removed. West Dunbartonshire Council (the Council) is tendering this procurement on behalf of West Dunbartonshire Leisure Trust (WDLT) and suppliers should note that references throughout this document to the Council should apply equally to WDLT.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325233",
                "format": "text/html"
            },
            {
                "id": "OCT334182",
                "documentType": "awardNotice",
                "title": "Supply, Delivery, Installation and Maintenance of Fitness Equipment",
                "description": "West Dunbartonshire Leisure Trust (WDLT) invited tenders for the supply, delivery, installation and maintenance of cardio vascular (CV) and gym equipment to replace existing equipment at two of their premises. The maintenance/service plan to cover a total of 5 years from date of installation. WDLT also sought a 'trade-in' value for the equipment that is to be removed. West Dunbartonshire Council (the Council) tendered this procurement on behalf of West Dunbartonshire Leisure Trust (WDLT) and suppliers should note that references throughout this document to the Council should apply equally to WDLT.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334182",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "WDLT invited tenders for delivery, supply and installation of the equipment as specified in the equipment specification which has been prepared on an objective basis. Tenderers were requested to price for the cost of new equipment including service requirements for a 5 year period. Reconditioned or refurbished equipment not accepted. Tenderers were also requested to provide a 'trade-in' value for the equipment noted on the Trade-in Specification.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Service Delivery/Methodology",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2018-08-17T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established."
                },
                {
                    "type": "economic",
                    "description": "Economic Operators may be excluded from this competition if they are in any of he situations referred to in regulation 48 of the Public Contracts (Scotland) Regulations 2015",
                    "minimum": "4B.2 Turnover - supplier must demonstrate and annual turnover for each of the two previous years of greater than two times the annual value of contract on offer est.250,000 GBP, therefore a turnover of 500,000 GBP is required 4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing . - (Ratio 1) Acid Test - (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1. - (Ratio 2) Return on Capital Employed %- Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage. - (Ratio 3) Current Ratio - Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1. WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected. Insurance Q4B.5.1 -It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below. - Employers Liability Insurance - 10 million GBP each and every claim Q4B5.2 - Public and Product Liability Insurance - 10 million GBP each and every claim - Professional Indemnity Insurance - 5 million GBP each and every claim"
                },
                {
                    "type": "technical",
                    "minimum": "These question will be scored in line with \"Evaluation Methodology\" as detailed in WD01 however a minimum \"pass\" threshold of 2 acceptable(50%) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress tostage 2 \"award criteria (Technical & Commercial envelopes). With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the Supply, delivery and Installation of Gym Equipment including Equipment Maintenance and service support via a similar agreement as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice. Supplier shall submit a list of customers (including relevant contact information) These examples will be for Supply, delivery and Installation and Maintenance of Gym Equipment to local authorities or leisure trusts with value similar or greater to West Dunbartonshire Council's requirements. The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council. ESPD 4C.11 bidders are required to supply electronic brochures with descriptions of the equipment offered. ESPD 4D.1 contractors need to demonstrate satisfactory H&S accreditation or standards. Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "37440000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "5 years"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:560701)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000548952"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000548952"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "1819-14",
            "suppliers": [
                {
                    "id": "org-208",
                    "name": "Origin Fitness (Anytime Leisure Limited)"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1819-14",
            "awardID": "1819-14",
            "status": "active",
            "value": {
                "amount": 153596.54,
                "currency": "GBP"
            },
            "dateSigned": "2018-10-10T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 135-307505"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "222",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "223",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "224",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "225",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "226",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}