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Main Boiler Inspect, Test, and Maintenance Services

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

13 Jan 2021 at 00:00

PCS Notice - Website Contract Award Notice
Tender

02 Mar 2020 at 00:00

PCS Notice - Website Contract Notice
Planning

01 Oct 2019 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The University of Edinburgh is conducting a procurement process for a contract titled "Main Boiler Inspect, Test, and Maintenance Services." This procurement falls within the education sector and is located in Edinburgh, UK. The process is currently in the Award stage following a selective tender method, specifically a restricted procedure. The estimated value of the contract is £164,000, and it spans an initial period of two years with an option to extend by one year, potentially lasting until 2024.

This tender presents significant opportunities for businesses in the facilities management and maintenance sector, particularly those specialising in the servicing and maintenance of boiler systems. Small to medium enterprises (SMEs) with relevant accreditations, including Gas Safe registration, would be well-suited to compete in this tender process. The University will consider bidders that demonstrate a solid track record in technical and commercial areas, as well as financial stability, allowing them to fulfil the contract requirements effectively.

How relevant is this notice?

Notice Information

Notice Title

Main Boiler Inspect, Test, and Maintenance Services

Notice Description

The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working Order the Main Boiler Units and associated equipment throughout the University of Edinburgh Estate. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this Contract Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

Lot Information

Lot 1

The University of Edinburgh wishes to appoint a single supplier to service, inspect, test and maintain in a good and safe working order the main boiler units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. The proposed contract period is an initial 2 year contract with an option to extend for a further 1+1 year to 2024. We will apply a two stage Restricted procedure. Stage 1- Pre-Qualification via submission of completed ESPD (Scotland). Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice. The responses to these statements will be scored as per the scoring methodology detailed within the tender. We will take the required number of highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition. Stage 2 - Invitation to Tender. The University will evaluate all shortlisted bidders ITT submissions via undertaking an 80 percent Technical and 20 percent Commercial evaluation. Technical (Quality) - Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Price - the bidder who submits the lowest cost will be awarded the maximum score (20 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. The quality and commercial score will be combined to give each bidder an overall total score. The supplier with the highest total score will be deemed to have provided the most economical advantageous tender (MEAT). There is no obligation to include a 10 day standstill period prior to award of contract.. Please note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Option to extend by a further 24 months in total

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000551619
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404087
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£164,000 £100K-£500K

Notice Dates

Publication Date
13 Jan 20215 years ago
Submission Deadline
6 Apr 2020Expired
Future Notice Date
31 Jan 2020Expired
Award Date
1 Nov 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Four years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Richard Irvin FM Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT367631
    Main Boiler Inspect, Test, and Maintenance Services - The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working Order the Main Boiler Units and associated equipment throughout the University of Edinburgh Estate. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR382356
    Main Boiler Inspect, Test, and Maintenance Services - The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working Order the Main Boiler Units and associated equipment throughout the University of Edinburgh Estate. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this Contract Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404087
    Main Boiler Inspect, Test, and Maintenance Services - The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working Order the Main Boiler Units and associated equipment throughout the University of Edinburgh Estate. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this Contract Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

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