Real Time Passenger Information Systems Upgrade and Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000552529-2018-12-10T00:00:00Z",
    "date": "2018-12-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000552529",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-75",
            "name": "Tayside Procurement Consortium",
            "identifier": {
                "legalName": "Tayside Procurement Consortium"
            },
            "address": {
                "streetAddress": "Fairmuir Depot, 365 Clepington Road",
                "locality": "Dundee",
                "region": "UKM7",
                "postalCode": "DD8 3DZ"
            },
            "contactPoint": {
                "name": "Julie Thompson",
                "email": "tayside.procurement@dundeecity.gov.uk",
                "telephone": "+44 1382834072",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.taysideprocurement.gov.uk"
            }
        },
        {
            "id": "org-302",
            "name": "Tayside Procurement Consortium",
            "identifier": {
                "legalName": "Tayside Procurement Consortium"
            },
            "address": {
                "streetAddress": "Fairmuir Depot, 365 Clepington Road",
                "locality": "Dundee",
                "region": "UKM7",
                "postalCode": "DD8 3DZ"
            },
            "contactPoint": {
                "name": "Julie Thompson",
                "email": "tayside.procurement@dundeecity.gov.uk",
                "telephone": "+44 1382834072",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.taysideprocurement.gov.uk"
            }
        },
        {
            "id": "org-303",
            "name": "JMW Systems Ltd",
            "identifier": {
                "legalName": "JMW Systems Ltd"
            },
            "address": {
                "streetAddress": "Stone Enterprise , Emerald Way",
                "locality": "Staffordshire",
                "region": "UKM7",
                "postalCode": "ST15 0SR"
            },
            "contactPoint": {
                "telephone": "+44 1314403633"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Tayside Procurement Consortium",
        "id": "org-302"
    },
    "tender": {
        "id": "TPC/RealTime/18/11",
        "title": "Real Time Passenger Information Systems Upgrade and Maintenance",
        "description": "Tayside Procurement Consortium (TPC) is appointing suitably qualified and experienced Contractor to supply, upgrade/install, integrate, commission, test and maintain systems and infrastructure relating to the provision of RTPI (across Tayside, covering Angus Council, Dundee City Council and Perth and Kinross Council). The contract (Bill of Quantities) includes options for the supply and maintenance of new equipment. The system will utilise an open standard based architecture, and will be designed to provide flexibility, allowing TPC to adopt the latest technologies and standards as they become available. The system will utilise GPRS Enabled Communications.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48813200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Tayside Region (Angus Council, Dundee City Council and Perth and Kinross Council)"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM77"
                    },
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 750000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2018-09-06T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-09-06T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG327108",
                "documentType": "contractNotice",
                "title": "Real Time Passenger Information Systems Upgrade and Maintenance",
                "description": "Tayside Procurement Consortium (TPC) is seeking to appoint suitably qualified and experienced Contractor to supply, upgrade/install, integrate, commission, test and maintain systems and infrastructure relating to the provision of RTPI (across Tayside). The contract (Bill of Quantities) includes options for the supply and maintenance of new equipment. The system will utilise an open standard based architecture, and will be designed to provide flexibility, allowing TPC to adopt the latest technologies and standards as they become available. The system will utilise GPRS Enabled Communications. See full details contained in the TPC1811 Technical Specification located within the PCST Project number 11553.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327108",
                "format": "text/html"
            },
            {
                "id": "DEC339667",
                "documentType": "awardNotice",
                "title": "Real Time Passenger Information Systems Upgrade and Maintenance",
                "description": "Tayside Procurement Consortium (TPC) is appointing suitably qualified and experienced Contractor to supply, upgrade/install, integrate, commission, test and maintain systems and infrastructure relating to the provision of RTPI (across Tayside, covering Angus Council, Dundee City Council and Perth and Kinross Council). The contract (Bill of Quantities) includes options for the supply and maintenance of new equipment. The system will utilise an open standard based architecture, and will be designed to provide flexibility, allowing TPC to adopt the latest technologies and standards as they become available. The system will utilise GPRS Enabled Communications.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339667",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "An invitation to tender was extended to Contractors who meet the 'Selection Criteria' mentioned in Section III and VI of this Notice to submit a tender for the Provision of a Real Time Passenger Information System Upgrade and Maintenance. Contract Value includes an estimate for years 6 and 7.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Service Delivery To HIghest Standards",
                            "description": "8"
                        },
                        {
                            "type": "price",
                            "description": "65"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be the option for the Employer/Purchaser to extend the contract period for up to 2 further periods of one year on the same terms"
                }
            }
        ],
        "bidOpening": {
            "date": "2018-09-06T12:00:00Z",
            "address": {
                "streetAddress": "PCST postbox"
            },
            "description": "PCST postbox"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "performanceTerms": "Clause 7.4.2 of Technical Spec: Following issue of the Notification of Outcome Letter, the prospective Contractor must conduct a 'proof concept' exercise. A 5 working day turnaround will apply to the exercise. This will involve the Tenderer upgrading 5 LCD display units at their own cost, and tested with live SIRI data on-site in Dundee. DCC will then conduct tests against this development on-street. The testing will be outlined in Appendix D of the Technical Specification. and a 5 working day turnaround will apply to the exercise. Satisfactory proof of concept results will be required to be provided to TPC in order that a decision can be made about award of Contract. If the top scoring tenderer fails to provide satisfactory proof of concept results to TPC (via DCC), the second highest scoring tenderer will be notified that they are to be considered for contract award and asked to conduct the proof of concept exercise and so on. The estimated date for this is November 2018."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The tenderer is enrolled in the relevant professional or trade registers kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015). Eg in the UK, the economic operator may be requested to provide a certificate from the Registrar stating that he is certified as incorporate or registered or, where he is not so certified, a certificate stating that the person concerned has declared an oath that he is engaged in the profession in a specific place under a business name. Tenderers should refer to Schedule 5 of the Public Contracts (Scotland) Regulations 2015), and where applicable provide equivalent registration."
                },
                {
                    "type": "economic",
                    "description": "To provide us with the confidence that the supplier can deliver the requirements of the contract, the following financial indicators will be used based on your last 2 years audited accounts: Bidders will be required to provide/state the value(s) for the following financial ratio(s): - Net profit in at least one of the previous 2 years and if there has been a loss in one of these then the bidder must provide an explanation of the specific circumstances leading to the loss/there must be an exceptional item explaining this detailed in the accounts (if an audit is required). - Current ratio greater than one in at least one of the 2 financial years. - Positive shareholders funds/positive partners' capital accounts/positive owners equity (whichever is applicable to the type of company) in both of the financial years. - Unqualified audit report (if an audit is required). (a) New Businesses With reference to the economic and financial standing criteria above, as an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: (i) A business plan for a minimum 3 year trading period setting out projected annual average turnover of no less than the threshold stated above; (ii) A statement of whether or not any full audited accounts are available for any years' trading to date (if any audit is required) and copies of those accounts; (iii) audited or unaudited accounts (if the company has no legal audit requirement), and (iv) a letter of support for the bidder's bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/04/2018 - 31/03/2021, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. (b) Parent company guarantee - With reference to the economic and financial standing criteria above, the Purchaser reserves the right in its sole discretion to waive these minimum requirements in the case of bidders who are able to offer the Purchaser adequate substitute surety to our entire satisfaction. By way of example only (but without limitation), adequate substitute surety may be an unqualified guarantee for the performance of the bidder's entire obligations under the contract to follow on this process by a parent or associated company established in the UK and which parent or associated company does meet the minimum requirements set out in these criteria. In addition to the validation of information provided in the response to the ESPD, the Purchaser will require details of a minimum 2 year's financial accounts, including both Profit & Loss Statement and Balance Sheet and evidence of valid Insurance Certification prior to any contract award, save that information provided by new businesses will be required and assessed as appropriate. Prior to any contract award, save that information provided by new businesses will be required and assessed as appropriate."
                },
                {
                    "type": "technical",
                    "description": "Tenderers will be required to provide examples that demonstrate that they have the relevant experience as follows: Experience of working with local authorities and bus operators (for Real Time Passenger Information Systems - RTPI) Experience working on the development and maintenance of RTPI Central Systems; Demonstrable experience of working with display hardware and software, include, site surveys, installation, and proactive and reactive maintenance. Experience working with RTPI systems, including; display hardware and software provision and maintenance, software provision and maintenance, the use of SIRI data links and the generation and configuration of API layers Experience and demonstrable understanding of TransXChange (TXC) and ability to work with TXC and other data formats used for producing bus timetable data files."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2019-02-07T00:00:00Z"
            }
        },
        "classification": {
            "id": "48813200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "August 2023 or August 2025 (if contract extension period exercised)"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 150-344673"
        }
    ],
    "description": "Refers to PCST project no. 11553. The Contract Value includes an estimate for years 6 and 7. (SC Ref:567123)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000552529"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000552529"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "TPC/RealTime/18/11",
            "suppliers": [
                {
                    "id": "org-303",
                    "name": "JMW Systems Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "TPC/RealTime/18/11",
            "awardID": "TPC/RealTime/18/11",
            "status": "active",
            "value": {
                "amount": 680882,
                "currency": "GBP"
            },
            "dateSigned": "2018-12-10T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "471",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "472",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "473",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "474",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "475",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}