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Framework Agreement (incorporating a MTC) for Floor Coverings up to 50000GBP

University Of Edinburgh

This public procurement record has 1 release in its history.

Tender

27 Sep 2018 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Edinburgh is currently seeking suppliers for a Framework Agreement for the supply and installation of floor coverings, with a total estimated value of £962,580 over a four-year period. Bidders can apply for one of two geographical lots, with a deadline for submissions set for 29th October 2018. This tender uses a selective procurement method and is at the Tender stage, allowing for electronic submissions via the specified platform. Interested suppliers must self-certify compliance with selected criteria through the ESPD (Scotland).

This procurement presents an excellent opportunity for companies specializing in flooring services, particularly those with experience in educational or institutional settings. Businesses that provide a comprehensive service, including the supply and installation of various types of floor coverings, would be well-suited to compete. Additionally, companies that can demonstrate adherence to environmental and labour standards and possess the necessary financial capacity will have a competitive advantage in this tender.

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Notice Information

Notice Title

Framework Agreement (incorporating a MTC) for Floor Coverings up to 50000GBP

Notice Description

The University wishes to appoint a total of 4 suppliers to a framework agreement, incorporating a measured term contract, for the supply and installation of floor coverings up to the value of 50000GBP (excluding VAT) across the University estate. The successful contractors will provide a full 'one stop shop' service related to the supply and installation of floor coverings and the replacement of existing coverings and all associated work, as required, in existing buildings. The framework will operate on a ranked basis and will comprise of 2 geographical lots with 2 suppliers appointed to each lot. Suppliers will have the option of bidding for one or both lots. A supplier bidding for both lots will only be awarded on to one lot. Suppliers will be asked to rank each lot bid for in order of preference. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T.

Lot Information

Science & Engineering and Medical & Veterinary Sciences

Lot 1 - Science & Engineering and Medical & Veterinary Sciences. The successful contractors will provide a full 'one stop shop' service related to the supply and installation of floor coverings and the replacement of existing coverings and all associated work, as required, in existing buildings including, but not limited to - A) Supply and installation of carpets (tiles and broadloom), vinyls, marmoleum, linoleum, quarry tiles, ceramic floor tiles, laminates and dirt control mats, including all associated threshold finishes and bars. The work will include moving furniture and office equipment. NB The list of floor covering types is not exhaustive. B) Work will take place in occupied buildings, from where the University carries out teaching and research and in student accommodation. All work activity must be carefully planned, wherever possible and take account of the use of each property and the requirements of all building users for minimal noise and disruption. C) Upon completion of works ensure all doors can be opened and closed freely, and ensure all kitchen kick plates can be easily reinstated. NB It is anticipated that where required this work will be completed within outlined project timescales. D) A photographic dilapidations survey prior to commencing any work. This should include all walls finishes adjacent to the floor areas concerned and anything else of note that could be damaged during the course of work. The successful contractor will be responsible for 'making good' any damage their operatives or sub-contractors cause. E) All work must be carried out in line with UK legislation, Approved Codes of Practice and HSE Guidance, as well as normally accepted good practice and following the University's procedures and policies. F) The contractor shall ensure at all times that their personnel act in a responsible manner when on University premises, with due consideration and courtesy to both staff, students and any other visitors. All contractors' personnel should be readily identifiable, wearing company attire, and should carry identification when in attendance at University premises. *N.B. This contract will not include floor coverings that are purchased by the University as part of a Capital/refurbishment Works project. This will be tendered separately as part of our capital works projects. The framework will operate on a ranked basis and will comprise of 2 geographical lots with 2 suppliers appointed to each lot. Suppliers will have the option of bidding for one or both lots. Due to capacity concerns a supplier bidding for both lots will only be awarded on to one lot. Suppliers will be asked to rank each lot bid for in order of preference. In the event a supplier is ranked 1st in both lots, the 1st ranked supplier will be awarded their preferred lot and the 2nd ranked supplier in the remaining lot will be allocated 1st ranking. The same rule shall apply if a supplier is ranked 2nd in both lots. This will mean that a total of 4 different suppliers will be appointed to this framework.. The estimated value stated in II.2.6 is for the 4 year duration of the framework agreement. Please note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: This framework agreement is subject to renewal in 4 years time.

Humanities, Arts and Social Sciences and Accommodation, Catering and Events (ACE) and Professional Services

Lot 2 - Humanities, Arts and Social Sciences and Accommodation, Catering and Events (ACE) and Professional Services Description of this procurement is the same as for Lot 1. For full details please see description under Lot 1.. The estimated value stated in II.2.6 is for the 4 year duration of the framework agreement Please note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: This framework agreement is estimated to be renewed in 4 years time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000554452
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP332390
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45430000 - Floor and wall covering work

Notice Value(s)

Tender Value
£962,580 £500K-£1M
Lots Value
£962,580 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Sep 20187 years ago
Submission Deadline
29 Oct 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
In 4 years time.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP332390
    Framework Agreement (incorporating a MTC) for Floor Coverings up to 50000GBP - The University wishes to appoint a total of 4 suppliers to a framework agreement, incorporating a measured term contract, for the supply and installation of floor coverings up to the value of 50000GBP (excluding VAT) across the University estate. The successful contractors will provide a full 'one stop shop' service related to the supply and installation of floor coverings and the replacement of existing coverings and all associated work, as required, in existing buildings. The framework will operate on a ranked basis and will comprise of 2 geographical lots with 2 suppliers appointed to each lot. Suppliers will have the option of bidding for one or both lots. A supplier bidding for both lots will only be awarded on to one lot. Suppliers will be asked to rank each lot bid for in order of preference. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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