Notice Information
Notice Title
Housing Response and Void Repairs Term Contract 2020-2023
Notice Description
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (on a temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a five year period for all lots.
Lot Information
Arbroath
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (on a temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a one year period for this lot.. The price element will be based on (i) a fixed price per annum for repairs to all Council dwellings and garages within each area; and (ii) the Change of Tenancy works reimbursed using a Schedule of Rates
Renewal: 3 year contract with the option for the Council to extend by further periods not exceeding 2 years cumulatively.
Carnoustie and Monifieth365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a one year period for this lot.. The price element will be based on (i) a fixed price per annum for repairs to all Council dwellings and garages within each area; and (ii) the Change of Tenancy works reimbursed using a Schedule of Rates
Renewal: 3 year contract with the option for the Council to extend by further periods not exceeding 2 years cumulatively.
Brechin and Montrose365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a one year period for this lot.. The price element will be based on (i) a fixed price per annum for repairs to all Council dwellings and garages within each area; and (ii) the Change of Tenancy works reimbursed using a Schedule of Rates
Renewal: 3 year contract with the option for the Council to extend by further periods not exceeding 2 years cumulatively.
Forfar and Kirriemuir365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a one year period for this lot.. The price element will be based on (i) a fixed price per annum for repairs to all Council dwellings and garages within each area; and (ii) the Change of Tenancy works reimbursed using a Schedule of Rates
Renewal: 3 year contract with the option for the Council to extend by further periods not exceeding 2 years cumulatively.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000557016
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380786
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
-
- CPV Codes
45259000 - Repair and maintenance of plant
50700000 - Repair and maintenance services of building installations
Notice Value(s)
- Tender Value
- £19,977,000 £10M-£100M
- Lots Value
- £3,995,336 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Feb 20206 years ago
- Submission Deadline
- 27 Sep 2019Expired
- Future Notice Date
- 27 Feb 2019Expired
- Award Date
- 12 Feb 20206 years ago
- Contract Period
- 1 Apr 2020 - 31 Mar 2023 2-3 years
- Recurrence
- 3-5 years from now depending on whether the option to extend is operated
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ANGUS COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- FORFAR
- Postcode
- DD8 1AN
- Post Town
- Dundee
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM03 Angus and Dundee City
- Delivery Location
- TLM71 Angus and Dundee City
-
- Local Authority
- Angus
- Electoral Ward
- Forfar and District
- Westminster Constituency
- Angus and Perthshire Glens
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=5
27th September 2019 - Revised Financial Selection Criteria -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=1
10th September 2019 - 01 Read me first -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=4
10th September 2019 - 01 Read me first - revision 01 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=2
30th August 2019 - 02 Blank Evaluation Matrices (for information only) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=3
30th August 2019 - 03 Blank Reference Forms (for information only) -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337461
Housing Repairs Term Contract 2019-2023 - 365-66 days per annum, 24 Hour per day response repairs to Council owned dwellings throughout Angus and works to prepare vacant properties ready for re-letting -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG364762
Housing Response and Void Repairs Term Contract 2020-2023 - 365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (on a temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a five year period for all lots. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380786
Housing Response and Void Repairs Term Contract 2020-2023 - 365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (on a temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a five year period for all lots.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"title": "03 Blank Reference Forms (for information only)",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=3",
"datePublished": "2019-08-30T17:01:07Z",
"dateModified": "2019-08-30T17:01:07Z",
"format": "application/vnd.ms-excel"
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{
"id": "AUG364762-4",
"title": "01 Read me first - revision 01",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=4",
"datePublished": "2019-09-10T16:14:25Z",
"dateModified": "2019-09-10T16:14:25Z",
"format": "application/msword"
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{
"id": "AUG364762-5",
"title": "Revised Financial Selection Criteria",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364762&idx=5",
"datePublished": "2019-09-27T16:08:53Z",
"dateModified": "2019-09-27T16:08:53Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
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{
"id": "FEB380786",
"documentType": "awardNotice",
"title": "Housing Response and Void Repairs Term Contract 2020-2023",
"description": "365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting. Contractors required to operate a continuous phone call-handling system to allow Tenants request repairs 24 hours x 7 days and co-ordinate all-trade repairs. Contractors shall also, as instructed by the Contract Administrator, execute services in a neighbouring contract area (on a temporary basis) in the event of service by another contractor failing. Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the Act. Estimated Value is based on a five year period for all lots.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380786",
"format": "text/html"
}
],
"contractTerms": {
"performanceTerms": "Will be contained in the procurement documents including the Invitation to Tender (ITT)"
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"secondStage": {
"invitationDate": "2019-11-19T00:00:00Z"
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Although not required at this stage Bidders should be aware that electrical works must only be carried out by operatives currently enrolled with the National Inspection Council for Electrical Installation Contracting (NICEIC) or a current member of the Electrical Contractors' Association of Scotland (SELECT) or European equivalent"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"hasRecurrence": true,
"recurrence": {
"description": "3-5 years from now depending on whether the option to extend is operated"
},
"amendments": [
{
"id": "amd-26",
"description": "The minimum financial criteria has been amended. Full details will be placed on the Portal this afternoon. L Perera 27 September 2019",
"unstructuredChanges": [
{
"oldValue": {
"date": "2019-09-27T12:00:00Z"
},
"newValue": {
"date": "2019-10-03T12:00:00Z"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
}
]
}
]
},
"language": "EN",
"description": "Requests to participate by groups of contractors should be accompanied by appropriate evidence of agreements reached between members of the group and each contractor shall be jointly and severally responsible for the due performance of the contract. Contractors will be required to provide a 24-hour per day 365(6)days per year telephone call handling service for receiving and recording repair requests from tenants and Council staff. Guaranteed, staffed contact numbers will be required. Answering machine response will not be acceptable. Council staff and tenants must only be charged Local rate calls when making contact with Contractors. The full cost of Premium rate call charges will be contra-charged to any Contractor that applies these to this contract. Contractors will be provided with access to the Council's housing management system and will be required to timeously input various repair details and information. Contractors will be required to provide access for Council employees to load software and upgrades. The Housing Division operates a prioritised Job system with target time response time bandings. Contractors will be required to operate under a Code of Conduct. The Code will include topics such as all personnel carrying ID cards & mobile phones, tidiness, and politeness. The Council do, on a daily basis, carry out tenant satisfaction surveys to monitor compliance with the Code of Conduct and workmanship standards. Contractors will be required to operate an Appointment System offering tenants the choice of am/pm and Saturday appointments and some evening appointments. Evidence of the system must be available for inspection at any time as part of our auditing process. The System must be complaint with Data Protection Law including the GDPR. Contractors will be required to record and provide the Council with any/ all information related to the Council's \"Scottish Housing Charter\" indicators annual submission. Information currently required includes the length of time taken to complete non-emergency repairs, the number of repairs completed right first time, the number of repairs appointments kept and tenant satisfaction with the repair and service. Contractors and their operatives will be required to make use of mobile hand held devices to record tenant satisfaction scores and job completion times in real-time. Prospective bidders are asked to note that the foregoing information is outline and/or draft only for the purposes of expression of interest in tendering. The full and definitive Specification of Requirements will be set out in the Invitation To Tender. (SC Ref:614604)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"relatedProcesses": [
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"relationship": [
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"scheme": "EU-OJ",
"identifier": "2019/S 168-409990"
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"awards": [
{
"id": "60501251",
"title": "Forfar and Kirriemuir",
"status": "unsuccessful",
"statusDetails": "discontinued",
"relatedLots": [
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