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EC0811 Air Chillers Maintenance & Reactive Work Service Contract

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

01 Jul 2019 at 01:00

OJEU - F3 - Contract Award Notice
Tender

11 Oct 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is seeking a single supplier to provide maintenance and reactive work for Air Chillers that support the cooling of its extensive estate, comprising around 750 buildings and serving over 46,000 students and staff. This procurement process, initiated under a selective tendering method known as a restricted procedure, is titled "EC0811 Air Chillers Maintenance & Reactive Work Service Contract." The tender was formally announced on 1st July 2019, with the contract valued at approximately £433,245 annually. The work is scheduled to be conducted across multiple locations in Edinburgh, addressing the critical need for efficient cooling systems in the University's operations.

This tender presents a valuable opportunity for businesses, particularly those in facilities management, HVAC services, and technical maintenance. Contractors with experience in managing complex systems, particularly in high-volume educational environments, would be well-positioned to compete. Companies that possess relevant certifications and a track record of delivering high-quality maintenance solutions in similar settings will find this contract aligns closely with their capabilities. Additionally, firms with a strong emphasis on health and safety standards, alongside sustainable practices, will be advantageous in the procurement process.

How relevant is this notice?

Notice Information

Notice Title

EC0811 Air Chillers Maintenance & Reactive Work Service Contract

Notice Description

This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate.

Lot Information

Lot 1

The University of Edinburgh is appointing a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate. The University has a population of over 36,000 students and 10,000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800,000 square metres around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include Easter Bush, the Roslin Institute, Edinburgh BioQuarter, the Western General Hospital and Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/ The University relies on a numerous air cooled chillers to provide a source of cooling to their buildings. The chillers serve some of the University's most critical installations. The generated chilled water serves air handling units and fan coil units. With the increasing demand for cooling to support the University's business the chillers are key to the successful functioning of the University. The contract covers approximately 50 air cooled chillers and 55 No. Close Control Units (water and refrigerant based systems), located in buildings across the five University campuses. The complexity of the equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets. Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption. Management of the PPM work shall be critical together with achieving an agreed programme of PPM work. To undertake the Works the University is seeking a Supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The Supplier may be requested to replace equipment associated with the installations.. This is an award notice The Estimated value stated under II.I.7 is the annual value for the annual maintenance of this contract.

Renewal: Initial contract is 3 years with the option to extend for up to a further 2 years in total (so 3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000558934
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359258
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£433,245 £100K-£500K

Notice Dates

Publication Date
1 Jul 20197 years ago
Submission Deadline
19 Nov 2018Expired
Future Notice Date
Not specified
Award Date
17 Jun 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 12 months prior to the expiry of the contract

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Servest Arthur McKay

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334189
    EC0811 Air Chillers Maintenance & Reactive Work Service Contract - The University of Edinburgh invites competitive tenders to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359258
    EC0811 Air Chillers Maintenance & Reactive Work Service Contract - This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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