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EC0817 Air Conditioners Maintenance & Reactive Work

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

01 Jul 2019 at 01:00

OJEU - F3 - Contract Award Notice
Tender

11 Oct 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh has successfully awarded a contract titled "EC0817 Air Conditioners Maintenance & Reactive Work" aimed at maintaining air conditioning systems across its estate. This procurement process was conducted as a selective tender under a restricted procedure, with a total contract value of £411,075 for annual maintenance. The award notice was officially documented on 1st July 2019, following a tender period that saw the submission deadline on 19th November 2018. Located in Edinburgh, the contract encompasses service provisions spread over multiple campuses, covering approximately 1,300 air conditioning units crucial for creating suitable environments within the university's extensive facilities.

This contract presents an excellent opportunity for businesses specialising in maintenance and servicing of HVAC systems to engage with a prominent educational institution. Companies with experience in air conditioning repairs, planning preventative maintenance, and the ability to meet stringent health and safety regulations will find this tender particularly appealing. Additionally, small and medium-sized enterprises (SMEs) that can demonstrate their capability to manage complex contracts effectively and possess relevant certifications will be well-suited to participate in future tenders or renewals associated with this contract.

How relevant is this notice?

Notice Information

Notice Title

EC0817 Air Conditioners Maintenance & Reactive Work

Notice Description

This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate.

Lot Information

Lot 1

This is an Award Notice - The University of Edinburgh is apppointing a single supplier to provide maintenance and reactive work for Air Conditioners that are spread throughout the University's Estate. The University has a population of over 36,000 students and 10,000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800,000 square metres around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include Easter Bush, the Roslin Institute, Edinburgh BioQuarter, the Western General Hospital and Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/ The University has a significant number of air conditioning systems, based on split air conditioning (DX systems) or Variable Refrigerant Flow (VRF) to provide cooling to their buildings. The systems are predominantly employed to maintain the internal space environment. With the increasing demand for cooling due to increasing climatic and internal heat gains the air conditioner systems are key to the functioning of the University. The contract covers approximately 1300 No. Air Conditioners located in buildings across the five University campuses. The complexity of the systems and associated equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets. Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption and others will require notice to gain access to undertake the maintenance tasks. Management of the PPM work shall be critical together with achieving an agreed programme of PPM work. To undertake the Works the University is seeking a Supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The Supplier may be requested to replace equipment associated with the installations. Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") may apply to this contract. Details provided at ITT stage.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Initial contract is 3 years with the option to extend for up to a further 2 years in total (so 3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000559072
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359256
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,125,000 £1M-£10M
Lots Value
£1,125,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£411,075 £100K-£500K

Notice Dates

Publication Date
1 Jul 20197 years ago
Submission Deadline
19 Nov 2018Expired
Future Notice Date
Not specified
Award Date
17 Jun 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 12 months prior to the expiry of the contract

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Alba Facilities Services Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334187
    EC0817 Air Conditioners Maintenance & Reactive Work - The University of Edinburgh invites competitive tenders to appoint a single supplier to provide maintenance and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359256
    EC0817 Air Conditioners Maintenance & Reactive Work - This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate.

Open Contracting Data Standard (OCDS)

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