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An Lochran FM - Lot 1 Cleaning Services

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

05 Apr 2019 at 01:00

OJEU - F3 - Contract Award Notice
Tender

08 Nov 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Highlands and Islands Enterprise, based in Inverness, has completed a tender process for 'An Lochran FM - Lot 1 Cleaning Services', an initiative focusing on facility management within a multi-occupied site at the Inverness Campus. The procurement, classified under the services category with a total contract value of £258,304, was awarded to ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD. This contract falls under the open procedure and is part of a larger set of requirements with components including reception, security, and maintenance services, which began on 1 April 2019 and may extend up to four years in total, depending on options exercised by the buyer.

This contract presents significant growth opportunities, particularly for small and medium-sized enterprises (SMEs) specialising in facility management and cleaning services. Businesses in the cleaning sector with experience in comprehensive management solutions, including daily and reactive cleaning tasks, would be well-suited to compete for similar future contracts. The project not only aids in expanding operational portfolios for service providers but also supports the local economy by involving local suppliers in delivering essential public services.

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Notice Information

Notice Title

An Lochran FM - Lot 1 Cleaning Services

Notice Description

This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1.

Lot Information

Lot 1

HIE required a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds: - Cleaning and housekeeping - Day and reactive cleaning - External cleaning - Window cleaning - Legionella control - Health and Safety and Sustainability - Contract management This contract will be let from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Re-assignation and/or re-design of areas require different type of cleaning -New areas of the building added to the contract's scope and/or current areas of the building taken out of the scope of contract -Frequency of periodic cleans, if heavier usage/accidents require it -Exterior of the building requires cleaning further cleaning e.g. if resources in addition to the cleaning staff on site are required; specialist equipment is required. -Reactive cleaning, if in addition to task 2 Day and Reactive cleaning is required due to accidents, events etc

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000561384
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90919000 - Office, school and office equipment cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£258,304 £100K-£500K

Notice Dates

Publication Date
5 Apr 20197 years ago
Submission Deadline
9 Jan 2019Expired
Future Notice Date
Not specified
Award Date
14 Mar 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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