Notice Information
Notice Title
An Lochran FM - Lot 1 Cleaning Services
Notice Description
This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1.
Lot Information
Lot 1
HIE required a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds: - Cleaning and housekeeping - Day and reactive cleaning - External cleaning - Window cleaning - Legionella control - Health and Safety and Sustainability - Contract management This contract will be let from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Re-assignation and/or re-design of areas require different type of cleaning -New areas of the building added to the contract's scope and/or current areas of the building taken out of the scope of contract -Frequency of periodic cleans, if heavier usage/accidents require it -Exterior of the building requires cleaning further cleaning e.g. if resources in addition to the cleaning staff on site are required; specialist equipment is required. -Reactive cleaning, if in addition to task 2 Day and Reactive cleaning is required due to accidents, events etc
Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000561384
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
90911300 - Window-cleaning services
90919000 - Office, school and office equipment cleaning services
90919200 - Office cleaning services
Notice Value(s)
- Tender Value
- £300,000 £100K-£500K
- Lots Value
- £300,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £258,304 £100K-£500K
Notice Dates
- Publication Date
- 5 Apr 20196 years ago
- Submission Deadline
- 9 Jan 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Mar 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=24
12th December 2018 - Appendix L - Second Floor with floor types -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=23
12th December 2018 - Appendix K - First floor with floor types -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=22
12th December 2018 - Appendix J - Ground floor with floor types -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=1
6th December 2018 - Lot 1 Scope of Requirements and Tender Guidance Notes -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=21
6th December 2018 - Lot 1 Scope of Requirements and Tender Guidance Notes v1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=3
6th December 2018 - Lot 1 Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=20
6th December 2018 - Lot 1 Pricing Proforma v1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=18
6th December 2018 - Lot 1 Award Criteria Tender Response Form v1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=19
6th December 2018 - Lot 1 Award Criteria Tender Response Form v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=2
29th November 2018 - Lot 1 Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=17
28th November 2018 - Clarification Q&A 28.11.18. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=16
27th November 2018 - Lot 1 site visit Q&A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=7
12th November 2018 - Appendix A - Cleaning Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=8
12th November 2018 - Appendix B - Floor Plans with Furniture (HIE) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=9
12th November 2018 - Appendix C - Ground Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=10
12th November 2018 - Appendix D - First Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=11
12th November 2018 - Appendix E - Second Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=12
12th November 2018 - Appendix F - HIE Conflicts of Interest Policy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=13
12th November 2018 - Appendix G - Annual Return Example -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=14
12th November 2018 - Appendix H - Supplier Development Flyer -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=15
12th November 2018 - Appendix I - Co-operative Development Scotland Flyer -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=4
12th November 2018 - Lot 1 Non Scored Questions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=5
12th November 2018 - Lot 1 Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=6
12th November 2018 - Lot 1 Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336765
An Lochran FM - Lot 1 Cleaning Services - An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with 'An Lochran FM' in the contract description. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719
An Lochran FM - Lot 1 Cleaning Services - This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"title": "An Lochran FM - Lot 1 Cleaning Services",
"description": "This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "HIE required a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds: - Cleaning and housekeeping - Day and reactive cleaning - External cleaning - Window cleaning - Legionella control - Health and Safety and Sustainability - Contract management This contract will be let from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"value": {
"amount": 300000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
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"type": "quality",
"name": "Delivery Methodology",
"description": "25%"
},
{
"type": "price",
"description": "30%"
}
]
},
"options": {
"description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Re-assignation and/or re-design of areas require different type of cleaning -New areas of the building added to the contract's scope and/or current areas of the building taken out of the scope of contract -Frequency of periodic cleans, if heavier usage/accidents require it -Exterior of the building requires cleaning further cleaning e.g. if resources in addition to the cleaning staff on site are required; specialist equipment is required. -Reactive cleaning, if in addition to task 2 Day and Reactive cleaning is required due to accidents, events etc"
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term."
}
}
],
"bidOpening": {
"date": "2019-01-09T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "Bidders shall propose Key Performance Indicators (KPIs) and Service Levels as part of their submission. These will be further developed with HIE following contract implementation. The supplier is required to ensure that the management and delivery of services is to the agreed performance levels which will be monitored and measured by a variety of reports, surveys and audit systems."
},
"coveredBy": [
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],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Not applicable for this procurement exercise."
},
{
"type": "economic",
"minimum": "see ESPD"
},
{
"type": "technical",
"description": "Not applicable to this procurement exercise"
}
]
},
"submissionTerms": {
"languages": [
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],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "90910000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "The value in II.1.7 and V.2.4 relates to the estimated spend over 4 years, if the optional 1 year extension is taken up. (SC Ref:575744)",
"links": [
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "O176 - An Lochran FM - Lot 1 Cleaning Services",
"suppliers": [
{
"id": "org-258",
"name": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD"
}
],
"relatedLots": [
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}
],
"contracts": [
{
"id": "O176 - An Lochran FM - Lot 1 Cleaning Services",
"awardID": "O176 - An Lochran FM - Lot 1 Cleaning Services",
"status": "active",
"value": {
"amount": 258304,
"currency": "GBP"
},
"dateSigned": "2019-03-14T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
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"scheme": "EU-OJ",
"identifier": "2018/S 217-496544"
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],
"bids": {
"statistics": [
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"id": "539",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "540",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "541",
"measure": "electronicBids",
"value": 3,
"relatedLot": "1"
}
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}
}