Tender

Scottish Borders Community Planning Partnership Sustainable Transport DPS

SCOTTISH BORDERS COUNCIL

This public procurement record has 1 release in its history.

Tender

26 Nov 2018 at 00:00

Summary of the contracting process

The Scottish Borders Council is leading a tender process titled "Scottish Borders Community Planning Partnership Sustainable Transport DPS." This procurement is classified under the services industry category, specifically aimed at transport-related service contracts. The process is currently in the active tender stage, with submissions due by 10th January 2019. The procurement method is a selective procedure, engaging various stakeholders including NHS Borders, Borders College, and several housing associations from the region. This process anticipates substantial investment, with a total value of £110 million, and is designed to operate under a Dynamic Purchasing System (DPS) for passenger vehicle operators across the UK, particularly in the Scottish Borders area.

This tender presents significant opportunities for businesses involved in transport services, especially those that can provide innovative solutions for carbon reduction and sustainable transport. Operators specialising in public service vehicles, taxis, accessible vehicles, and minibuses are particularly well-suited to compete. The initiative promotes not only the fulfilment of service contracts but also commitments to community benefits, including employment opportunities and support for local initiatives, thereby enriching local economies while fostering a greener transport sector.

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Notice Title

Scottish Borders Community Planning Partnership Sustainable Transport DPS

Notice Description

The contracting authorities are seeking to invite passenger vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related 'service contracts' operated by Public Service Vehicles (PSV), taxis, accessible wheelchair vehicles and minibuses including but not limited to subsidised local bus services, home to school transport, sports and excursion conveyance transport, NHS and Community Care transport. The contracting authorities are committed to reducing carbon emissions from the delivery of all contracted services and recognise that operators can assist with continuous improvement of our sustainability commitments. Over the term of this DPS we expect all transport providers included in the DPS to support the partners ambitions in carbon reductions.

Lot Information

Taxi vehicle with up to 8 seats

This lot will be used to procure transport related 'service contracts' operated by taxi vehicles with up to 8 seats. Operators may join the DPS at any point during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. Under the DPS, contracts awarded will be subject to a tendering process (mini-competition) with all operators who have been admitted to the DPS being invited to tender. Contract awards may arise from the combination of more than one competition and the contracting authority will seek to match offers which give the most economically advantageous result. ESPD Question: Part 2D - Subcontracting: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract to be called-off under the proposed DPS. If you intend to subcontract any share of the contract to third parties on whose capacity you rely on to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD(Scotland)response.. Contracts will be awarded for various durations from the DPS. The contracting authorities have the option, if intimated in the tender documentation, to extend contracts beyond the original term. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: After the end date of the DPS, no further contracts can be awarded. Contracts can be awarded prior to the end of the DPS and may carry on beyond the end date of the DPS.

Accessible vehicle able to carry 1-4 wheelchairs

This lot will be used to procure transport related 'service contracts' operated by accessible vehicles able to carry 1-4 wheelchairs. Operators may join the DPS at any point during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. Under the DPS, contracts awarded will be subject to a tendering process (mini-competition) with all operators who have been admitted to the DPS being invited to tender. Contract awards may arise from the combination of more than one competition and the contracting authority will seek to match offers which give the most economically advantageous result. ESPD Question Part 2D Subcontracting : Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract to be called-off under the proposed DPS. If you intend to subcontract any share of the contract to third parties on whose capacity you rely on to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) response.. Contracts will be awarded for various durations from the DPS. The contracting authorities have the option, if intimated in the tender documentations, to extend contracts beyond the original term. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulation 2015.

Renewal: After the end date of the DPS, no further contracts can be awarded. Contracts can be awarded prior to the end of the DPS and may carry on beyond the end date of the DPS.

Minibus with 9-17 seats

This lot will be used to procure transport related 'service contracts' operated by minibuses with 9-17 seats. Operators may join the DPS at any point during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. Under the DPS, contracts awarded will be subject to a tendering process (mini-competition) with all operators who have been admitted to the DPS being invited to tender. Contract awards may arise from the combination of more than one competition and the contracting authority will seek to match offers which give the most economically advantageous result. ESPD Question Part 2D Subcontracting : Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract to be called-off under the proposed DPS. If you intend to subcontract any share of the contract to third parties on whose capacity you rely on to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) response.. Contracts will be awarded for various durations from the DPS. The contracting authorities have the option, if intimated in the tender documentation, to extend contracts beyond the original term. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: After the end date of the DPS, no further contracts can be awarded. Contracts can be awarded prior to the end of the DPS and may carry on beyond the end date of the DPS.

Bus with 17+ seats

This lot will be used to procure transport related 'service contracts' operated by buses with 17+ seats. Operators may join the DPS at any point during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. Under the DPS, contracts awarded will be subject to a tendering process (mini-competition) with all operators who have been admitted to the DPS being invited to tender. Contract awards may arise from the combination of more than one competition and the contracting authority will seek to match offers which give the most economically advantageous result. ESPD Question Part 2D Subcontracting : Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract to be called-off under the proposed DPS. If you intend to subcontract any share of the contract to third parties on whose capacity you rely on to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD(Scotland) response.. Contracts will be awarded for various durations from the DPS. The contracting authorities have the option, if intimated in the tender documentation, to extend contracts beyond the original term. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: After the end date of the DPS, no further contracts can be awarded. Contracts can be awarded prior to the end of the DPS and may carry on beyond the end date of the DPS.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000561895
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338351
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)


CPV Codes

34120000 - Motor vehicles for the transport of 10 or more persons

60112000 - Public road transport services

60120000 - Taxi services

Notice Value(s)

Tender Value
£110,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Nov 20187 years ago
Submission Deadline
10 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SCOTTISH BORDERS COUNCIL
Additional Buyers

BERWICKSHIRE HOUSING ASSOCIATION LTD

BORDERS COLLEGE

EILDON HOUSING ASSOCIATION

LIVE BORDERS

NHS BORDERS

SCOTTISH BORDERS HOUSING ASSOCIATION

SCOTTISH FIRE AND RESCUE SERVICE

SCOTTISH POLICE AUTHORITY

WAVERLEY HOUSING

Contact Name
Not specified
Contact Email
enquiries@eildon.org.uk, enquiries@liveborders.org.uk, enquiries@sbha.org.uk, info@berwickshirehousing.org.uk, info@waverley-housing.co.uk, jamie.sibley@scotland.pnn.police.uk, procurement@borders.scot.nhs.uk, procurement@firescotland.gov.uk, procurement@scotborders.gov.uk
Contact Phone
+44 1361884000, +44 1416464637, +44 1450364200, +44 1750724444, +44 1750725900, +44 1786895946, +44 1835824000, +44 1896661166, +44 1896826182, +44 8700505152

Buyer Location

Locality
NEWTOWN ST BOSWELLS
Postcode
TD6 0SA
Post Town
Galashiels
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM91 Scottish Borders

Local Authority
South Lanarkshire
Electoral Ward
Cambuslang East
Westminster Constituency
Rutherglen

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338351
    Scottish Borders Community Planning Partnership Sustainable Transport DPS - The contracting authorities are seeking to invite passenger vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related 'service contracts' operated by Public Service Vehicles (PSV), taxis, accessible wheelchair vehicles and minibuses including but not limited to subsidised local bus services, home to school transport, sports and excursion conveyance transport, NHS and Community Care transport. The contracting authorities are committed to reducing carbon emissions from the delivery of all contracted services and recognise that operators can assist with continuous improvement of our sustainability commitments. Over the term of this DPS we expect all transport providers included in the DPS to support the partners ambitions in carbon reductions.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the end date of the DPS, no further contracts can be awarded. Contracts can be awarded prior to the end of the DPS and may carry on beyond the end date of the DPS."
                }
            },
            {
                "id": "4",
                "title": "Bus with 17+ seats",
                "description": "This lot will be used to procure transport related 'service contracts' operated by buses with 17+ seats. Operators may join the DPS at any point during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. Under the DPS, contracts awarded will be subject to a tendering process (mini-competition) with all operators who have been admitted to the DPS being invited to tender. Contract awards may arise from the combination of more than one competition and the contracting authority will seek to match offers which give the most economically advantageous result. ESPD Question Part 2D Subcontracting : Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract to be called-off under the proposed DPS. If you intend to subcontract any share of the contract to third parties on whose capacity you rely on to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD(Scotland) response.. Contracts will be awarded for various durations from the DPS. The contracting authorities have the option, if intimated in the tender documentation, to extend contracts beyond the original term. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 50
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the end date of the DPS, no further contracts can be awarded. Contracts can be awarded prior to the end of the DPS and may carry on beyond the end date of the DPS."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "communication": {
            "atypicalToolUrl": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please refer to Schedule 2 of the Conditions of Contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2019-03-01T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders must ensure that all vehicles used for any contract awarded from the DPS fully complies with all requirements as detailed within Schedule 2 Conditions of Contract."
                },
                {
                    "type": "economic",
                    "minimum": "ESPD (Scotland) Question 1.71.1 Insurance Requirements Employers Liability 5 million GBP per claim without limit Public Liability 10 million GBP (as distinct from Third Party Motor Insurance) per claim without limit Comprehensive Motor Vehicle Insurance 5 million GBP (including cover for self-employed drivers) per third party claim without limit *Medical Intervention Insurance 2 million GBP (*if stated within mini-competition) It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance as indicated."
                },
                {
                    "type": "technical",
                    "description": "Minimum level(s) of standards required: The following questions are all pass/fail. ESPD (Scotland) Question 2.1.1 GDPR: Bidders are required to name an individual within their organisation responsible for GDPR processes and policy. ESPD (Scotland) Question 2.1.3 Bidders must attend any of the contracting authorities required training courses as and when necessary to perform their duties within a contract. Courses will include but not limited to, GDPR, Health & Safety, Child Protection, Handling, Wheelchair & Harness, specific NHS courses. ESPD (Scotland) Question 2.1.4 ENVIRONMENTAL: Bidders are required to confirm if they have (i) Environmental Policy, or if not then (ii) Company statement on reducing vehicle emissions. ESPD (Scotland)Question 2.1.6 HEALTH AND SAFETY: Bidders are required to confirm if they have (i) Health & Safety policy (legal obligation if there is 5 or more people within your organisation, or (ii) process for adhering to Health & Safety legislation. SUSTAINABILITY ESPD (Scotland) Question 2.1.8 Bidders are required to support the contracting authorities sustainability ambitions by continually seeking ways to reduce carbon emissions from their vehicle fleet."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "classification": {
            "id": "60112000",
            "scheme": "CPV"
        },
        "reviewDetails": "The contracting authorities will incorporate a minimum 10 day standstill period at the point of information on the award of the DPS is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the DPS award being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within six months from the date on which the contract was entered into.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Under the DPS, mini-competitions will be evaluated to identify which of the eligible tenders deliver best value to the contracting authorities. This will be based on quality and price criteria, typically in the proportion of quality 10% & price 90%. This ratio may be varied for individual competitions under the DPS. Quality criteria will be linked to the subject matter of the contract and be based on the operational delivery of particular elements outlined in the specification. The quality criteria will be more precisely formulated at the mini competition stage and may be varied for individual competitions under the DPS. Once the initial ESPD evaluation has been completed the following documents may be required. You will be notified directly informing you which documents you need to provide. 1. Evidence of your company's insurance certification detailing the required level of insurance as per the levels stated within this contract notice, 2. Completed copy of the Certificate of Non Collusion, 3. Completed copy of the Canvassing Declaration, 4. Completed copy of the Freedom of Information schedule, 5. Completed copy of the Non Involvement in Serious Organised Crime Declaration, 6. Copy of your Operator Licence (where appropriate), 7. Copy of your Taxi Licence (where appropriate), 8. Copies of your Section 19 & 22 Permits (where appropriate), 9. Copies of Driver Qualification including CPC for all known drivers that will be party to this DPS, 10. PVG number and date allocated for all known drivers that will be party to this DPS, 11. Copies of Driving Licences for all known drivers that will be party to this DPS. 1.2 Joint Procurement - The main anticipated users of the DPS are listed, all Contracting authorities which are current or future members of the Scottish Borders Community Planning Partnership (CPP) including Scottish Borders Council, NHS Borders, Borders College, Live Borders Limited, Housing Associations, Police Scotland, Fire and Rescue along with any current or future arms length external organisation (ALEO) or other organisation linked or subject to control by any of the contracting authorities may use the DPS at any time during its validity. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12063. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The contracting authorities are committed to securing community benefits from third party contracts and requires the bidders for this DPS to work with them, as part of the delivery of any contract awarded, in transforming the community in a sustainable manner. Where the total value of individual or collective contracts in this DPS exceeds 50,000 GBP successful bidders are required to provide community benefits proportional to the value of the contracts awarded. These may include; Employment, training or work experience opportunities for young or unemployed people. Activities with schools or colleges. Support or sponsorship for local community groups, projects or events. The contracting authorities are committed to reduce carbon emissions from the delivery of all contracted services and recognise that operators can assist with continuous improvement of our sustainability commitments. Over the term of this DPS we expect all transport providers to support the contracting authorities ambitions in carbon reduction. (SC Ref:561895)",
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        {
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000561895"
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    "noticetype": "OJEU - F2 - Contract Notice"
}