Award

Control Document Management System for Gas/Elec Documentation Analysis

FIFE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

Fife Council has successfully completed the procurement process for the "Control Document Management System for Gas/Elec Documentation Analysis." This tender falls within the services category, specifically aimed at improving compliance document management for gas and electrical inspections at council properties. The procurement method employed was a limited procedure, which did not involve prior publication of a call for competition. The contract was awarded on 1st November 2018, with an active contract value of £62,845.89.

This contract presents significant opportunities for businesses specialising in compliance management systems, particularly those with capabilities in data extraction, cloud-based solutions, and data security compliant with GDPR. Companies that develop software for asset management, particularly in the energy sector or with experience in safety documentation compliance, will find themselves well-suited to compete in such tenders. The project underscores the increasing demand for efficient management systems in local government settings, paving the way for innovative software providers to expand their market presence.

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Notice Title

Control Document Management System for Gas/Elec Documentation Analysis

Notice Description

A Compliance Document Management System for gas and electrical inspection/testing at Council Properties is required for Fife Council.

Lot Information

Lot 1

A Compliance Document Management System for gas and electrical safety certification with the following characteristics: - Ability to extract data from existing certificates held as pdf files. - A single repository of gas and electrical assets, asset condition and maintenance/test information. - Ability to search and report on compliance records. - Automated certificate validation to identify non-compliance or properties requiring attention. - Provision of information to enable asset lifecycle planning and management of compliance requirements. - Provision of performance information. - Secure data storage of information that is compliant with current Data Protection regulations and will also be compliant with the General Data Protection Regulations that are enforceable from 25 May 2018. - The solution will provide a data repository that is compatible with Power BI - It is externally hosted and cloud-based - It meets gov.uk Cloud Security Principles - Has adequate security to host official information. - Is in line with Fife Council security requirements. Review and update of all gas and electrical asset inspection, test and management processes.

Procurement Information

There is currently no system available that holds both, the information from the certificates and also provides the functionality required for full analysis and management of gas and electrical compliance requirements. A system is required that holds all gas and electrical asset and asset condition information in one place.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000562987
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337171
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48311100 - Document management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£62,845 Under £100K

Notice Dates

Publication Date
13 Nov 20187 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Billie Mitchell
Contact Email
billie.mitchell@fife.gov.uk, lee.parry@fife.gov.uk
Contact Phone
+44 3451550000

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
1
Supplier Name

CORGI TECHNICAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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