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Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services

NHS Highland

This public procurement record has 3 releases in its history.

Award

26 Mar 2019 at 00:00

OJEU - F3 - Contract Award Notice
Award

22 Mar 2019 at 00:00

OJEU - F3 - Contract Award Notice
Tender

05 Dec 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process for the Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services is conducted by NHS Highland, located in Inverness, UK. This open tender aims to secure a contract for maintenance and support services for the Maximo systems used by the NHS Highland Estates Department. The procurement process is currently in the Award stage, with the contract awarded to MACS EU Limited on 22nd March 2019, valued at £299,520. The contract includes provisions for training NHS Highland users and consultation with IBM. As part of the renewal process, bidders were expected to demonstrate relevant experience and comply with various technical and financial criteria.

This tender presents significant opportunities for growth for businesses in the health services and IT support sectors, particularly those with expertise in computerised maintenance management systems. Businesses capable of providing specialist maintenance services, user training, and system integration, especially those with an established relationship with IBM, may find this contract appealing. The focus on quality and financial stability in the bidding criteria suggests that organisations with strong credentials and a solid track record in the sector would be well-suited to participate in similar procurements in the future.

How relevant is this notice?

Notice Information

Notice Title

Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services

Notice Description

NHS Highland Estates Department utilises Maximo computerised maintenance management system and Anywhere system for recording and controlling a full maintenance history of the entire NHS Highland estate. This includes reactive maintenance, planned preventative maintenance (including statutory works), minor and project works, and financial management (including purchase orders and invoices). Maintenance and support services for both Maximo and Maximo Anywhere systems are due for renewal, and are sought from a single contractor. This will include the successful contractor providing training to NHSH users, as required and agreed, to meet the needs of NHSH business. The contract shall include consultation with IBM as Maximo's managing body. NHS Highland's eHealth Department hosts the associated hardware.

Lot Information

Lot 1

Maximo Computerised Maintenance Management System (CMMS) is the operating system utilised by The Authority as its central database for all maintenance and repair management, all minor and project works, including labour resource, and all financial management, including raising of official purchase orders, and recording all receipt and invoice transactions for works. Maximo CMMS is also used for stock control, including issuing and returning items, holding stock valuations (reported to The Authority's Finance Department on a monthly basis) and all works associated with the annual (or more regular) stock take. To this end, the interface with The Authority's financial management system - Cedar E-Financial, hosted at Atos - is critical, and is a significant element of this contract. Maximo Graphical Assignment is used to despatch work orders to the maintenance team and the Maximo Anywhere Work Execution App is used by the maintenance team to receive work requests, record work information, and complete the work order tasks, on Apple mini iPads. All activity on Maximo Anywhere is updated on Maximo CMMS via a MobileFirst platform (Application Platform and Integration). This Contract supports the Scottish Government's National Performance Contract, which articulates the Government's purpose 'To focus Government and public services on creating a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth'. This Contract supports the following National Outcomes, as well as The Authority's Environmental Strategy and Community Benefits Policy, and the Contractor is expected to support the Authority's aim to achieve these.. The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1.18 - 1.71 ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selction criteria.

Renewal: 3 years with the option to extend up to a further 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000565095
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349724
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48331000 - Project management software package

48421000 - Facilities management software package

72260000 - Software-related services

72261000 - Software support services

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£299,520 £100K-£500K

Notice Dates

Publication Date
26 Mar 20197 years ago
Submission Deadline
14 Jan 2019Expired
Future Notice Date
Not specified
Award Date
22 Mar 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Highland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 3BW
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

MACS EU Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339138
    Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services - NHS Highland Estates Department utilises Maximo computerised maintenance management system and Anywhere system for recording and controlling a full maintenance history of the entire NHS Highland estate. This includes reactive maintenance, planned preventative maintenance (including statutory works), minor and project works, and financial management (including purchase orders and invoices). Maintenance and support services for both Maximo and Maximo Anywhere systems are due for renewal, and are sought from a single contractor. This will include the successful contractor providing training to NHSH users, as required and agreed, to meet the needs of NHSH business. The contract shall include consultation with IBM as Maximo's managing body. NHS Highland's eHealth Department hosts the associated hardware.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349308
    Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services - NHS Highland Estates Department utilises Maximo computerised maintenance management system and Anywhere system for recording and controlling a full maintenance history of the entire NHS Highland estate. This includes reactive maintenance, planned preventative maintenance (including statutory works), minor and project works, and financial management (including purchase orders and invoices). Maintenance and support services for both Maximo and Maximo Anywhere systems are due for renewal, and are sought from a single contractor. This will include the successful contractor providing training to NHSH users, as required and agreed, to meet the needs of NHSH business. The contract shall include consultation with IBM as Maximo's managing body. NHS Highland's eHealth Department hosts the associated hardware.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349724
    Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services - NHS Highland Estates Department utilises Maximo computerised maintenance management system and Anywhere system for recording and controlling a full maintenance history of the entire NHS Highland estate. This includes reactive maintenance, planned preventative maintenance (including statutory works), minor and project works, and financial management (including purchase orders and invoices). Maintenance and support services for both Maximo and Maximo Anywhere systems are due for renewal, and are sought from a single contractor. This will include the successful contractor providing training to NHSH users, as required and agreed, to meet the needs of NHSH business. The contract shall include consultation with IBM as Maximo's managing body. NHS Highland's eHealth Department hosts the associated hardware.

Open Contracting Data Standard (OCDS)

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