The Provision of Facilities Management Services

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        "title": "The Provision of Facilities Management Services",
        "description": "The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.",
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                "title": "The Provision of Facilities Management Services",
                "description": "The Scottish Ministers intend to award a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.",
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                "title": "The Provision of Facilities Management Services",
                "description": "The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427513",
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                "id": "1",
                "description": "The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) and related projects. This contract will build on the success of the current FM contract and the scope includes the following: Hard and soft FM services, small works projects, project management, helpdesk and CAFM system, energy and environmental management services, administration and professional advisory services.",
                "status": "complete",
                "value": {
                    "amount": 400000000,
                    "currency": "GBP"
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                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
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                            "description": "40"
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                "options": {
                    "description": "The very nature of Facilities Management can be complex, variable and in flux. There will be a need over the contract term to allow the Scottish Government and its strategic partners to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector) and to vary the Contract accordingly including the overall value of the Contract estimated at paragraph II.1.7) (Estimated total value) above."
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                "selectionCriteria": {
                    "description": "Owing to character limitations not all criteria and information relating to this procurement can be included in this notice. The Objective and Non-Discriminatory Criteria are set out in full in the document entitled ESPD Bidders Instructions Document which can be accessed through the PCS-t website referenced in section I.3. The ESPD selection process will be carried out in three stages. Stage One: \"Exclusion Grounds\" (Mandatory and Discretionary) Part III of the ESPD During this first stage of the selection, the Scottish Government (SG) will determine on a pass/fail basis whether: a) the Bidder has submitted a complete and compliant ESPD Response; and b) whether any of the Lead Bidders, Consortium Members and/or Reliance Entities (if any) fall within any of the mandatory grounds for exclusion or, in the case of the discretionary exclusion grounds, are considered ineligible at the discretion of SG, in accordance with Part III of the ESPD and regulation 58 of the Public Contracts (Scotland) Regulations 2015. Stage Two \"Selection Criteria - Minimum Requirements\", SG will determine a ranking (through the scoring of ESPD Responses) but only for those bids who successfully pass Stage One \"Exclusion Grounds\" referred to above. Part A - Pass/Fail will be given to ESPD responses to the following question within section B of Part IV, Selection Criteria: 4B.1.2 & 4B.4. Bidders should be aware that the Scottish Government reserves the right to seek additional assurances where a bidder fails to achieve the required financial standing by way of a commitment to obtaining a Parent Company Guarantee (PCG) or a bank guarantee. Failure to provide a commitment may result in your exclusion from the tender process. Failure to obtain either will result in your bid not being accepted at contract award stage if successful. If your response is successful at Part A, then your bid will be assessed at Part B below. Part B - Scoring will be given to ESPD responses to the following question within section C of Part IV, Selection Criteria: 4C.1.2, 4C.4 & 4C.7. Stage 3 - Down Selection - Down Selection will be carried out based on ESPD Responses and for the avoidance of doubt SG will not require Bidders to provide any additional information in connection with the Stage Three: Down Selection process.SG intends to invite the top four (4) ranked Bidders identified by applying the Stage Two \"Selection Criteria\" will participate in ITT stage as referred to above. In the event of a tie for fourth place the Bidder with the highest score for Case Study 1 \"Integrated FM\" amongst the Bidders in the tie, will be invited to participate in the ITT stage, or if a tie remains after that assessment, then the Bidder with the highest score for Case Study 2 , \"Project Delivery\" will be invited to participate in the ITT stage, or if a tie remains after that assessment, then the Bidder with the highest score for Case Study 3, \"Community Benefits and Sustainability\" will be invited to participate in the ITT stage. Where a tie remains, SG would be entitled to take forward more that four bidders."
                },
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                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be 84 months, with the option to extend for a period up to 36 months (in increments of 24 months and 12 months). It would be anticipated that if a renewal is required within the initial contract period, a contract notice initiating a procurement will be published up to 18 months prior to the initial contract period expiry date"
                }
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        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The Invitation to Tender (ITT) will contain all the relevant Contract Performance requirements."
        },
        "coveredBy": [
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        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2019-05-01T00:00:00Z"
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders must refer to the ESPD Bidders Guidance Instructions document concerning Section A, part IV, Suitability selection criteria. ESPD (Scotland) Selection Criteria Section, question Section A, part IV, Suitability: 4A.1, 4A.1.1, 4A.2, 4A.2.1, 4A.2.2 & 4A.2.3. Minimum level(s) of standards required: Please refer to the statements when completing section 4A of the ESPD (Scotland) Statements for: 4A.1 & 4A.1.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Statements for: 4A.2, 4A.2.1, 4A.2.2, & 4A.2.3 - Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "Bidders must refer to the ESPD Bidders Guidance Instructions document concerning Section B, part IV, Economic and Financial Standing selection criteria. ESPD (Scotland) Selection Criteria Section, question Section B, part IV, Economic and Financial Standing: 4B.1.1, 4B.1.3, 4B.3, 4B.4, 4B.4.1, 4B.5.1, 4B.5.2, 4B.5.3, 4B.6 & 4B6.1",
                    "minimum": "Statements for: 4B.1.1 - Bidders will be required to have a minimum \"general\" yearly turnover of 40 million GBP for the last 3 full audited years. 4B.1.3 - If the relevant documentation is available electronically, please indicate: 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B.4 - Bidders will be required to state the value(s) for the following financial ratio(s): [Current Ratio] The current ratio will be calculated as follows: The current ratio is the ratio of current assets to current liabilities and should be calculated by dividing the Current Assets by Current Liabilities. [Quick Ratio aka Acid Test] The ratio will be calculated as follows: The Quick Ratio equals Quick Assets divided by Current Liabilities [Debt Ratio] The ratio will be calculated as follows: The Debt Ratio equals total debt divided by total assets. [Net Profit Ratio] The ratio will be calculated as follows: The net profit margin is calculated by dividing net income by total sales x 100 4B.4.1 - If the relevant documentation is available electronically, please indicate: 4B.5.1, 4B.5.2, - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 20 Million GBP Professional Indemnity Insurance = 10 Million GBP Product Liability Insurance = 10 Million GBP http://www.hse.gov.uk/pubns/hse40.pdf 4B.5.3 - If the relevant documentation is available electronically, please indicate: Question 4B.3 - For each ratio, bidders must achieve the minimum ratio pass score as an average over the last full 3 years audited financial accounts. 4B.6 & 4B.6.1 - [Bidders should be aware that the Scottish Government reserves the right to seek additional assurances where a bidder fails to achieve the required financial standing by way of a commitment to obtaining a Parent Company Guarantee (PCG) or a bank guarantee. Failure to provide a commitment may result in your exclusion from the tender process. Failure to obtain either will result in your bid not being accepted at contract award stage if successful]. The tender documentation will also require a commitment to obtain a Parent Company Guarantee where deemed necessary by the SG, as part of the procurement exercise and contract terms."
                },
                {
                    "type": "technical",
                    "description": "Bidders must refer to the ESPD Bidders Instructions document concerning Section C, part IV, Technical and Professional Ability selection criteria. ESPD (Scotland) Selection Criteria Section, question Section C, part IV, Technical and Professional Ability: 4C.1.2, 4C.4, 4C.5, 4C.7, 4C.8.1, 4C.8.2 & 4C.10.",
                    "minimum": "Bidders must refer to the ESPD Bidders Guidance Instructions document concerning Section C, part IV, Technical and Professional Ability selection criteria. Statements for: 4C.1.2 -Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Bidders Guidance Instructions Document. 4C.4 - Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. 4C.5 - Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed. 4C.7 - Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: [Please refer to the ESPD Bidders Guidance Instructions document for 4C.7] 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.10 - Bidders will be required to confirm whether they intend to sub-contract and, if so, for what proportion of the contract. The following question within Part IV, Section C, Technical and Professional Ability will be subject to a weighted as follows: Question 4C.1.2 will carry a weighting of 60% Question 4C.4 will carry a weighting of 20% and Question 4C.7 will carry a weighting of 20%. All other questions within this section C asked, will carry no weighting and used for information purposes only."
                }
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        "classification": {
            "id": "79993000",
            "scheme": "CPV"
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        "recurrence": {
            "description": "The SG may re-let this contract prior to the end of the initial 7 year period and a contract notice will be published circa 18 months prior to the end of the initial period. If not, the 24 month extension will be used, the supplier will be notified 9 months prior to its commencement date. A decision to utilise the final 12 months extension will be taken 6 months prior to its commencement."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
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            "relationship": [
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            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 029-064833"
        }
    ],
    "description": "Spend for hard and soft services and the associated project works across the Scottish Government and its strategic partners is estimated to be between c150,000,000 GBP and c172,500,000 GBP, over the full term, and c75,000,000 GBP & c220,500,000 GBP for Projects, over the full term. (SC Ref:665734)",
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    "awards": [
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            },
            "dateSigned": "2021-07-28T00:00:00Z"
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                "measure": "foreignBidsFromNonEU",
                "value": 0,
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