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The Provision of Facilities Management Services

Scottish Government

This public procurement record has 2 releases in its history.

Award

13 Sep 2021 at 01:00

OJEU - F3 - Contract Award Notice
Tender

06 Feb 2019 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Government has recently awarded a contract titled "The Provision of Facilities Management Services" for the provision of both hard and soft Facilities Management (FM) services across Scotland. This contract, initiated as a tender, has a value of £400 million and includes a maximum duration of 10 years, with an initial period of 7 years and options for extensions. The procurement process involved a selective competitive procedure with negotiation, and key stakeholders include Transport Scotland, Social Security Scotland, Education Scotland, and the Accountant in Bankruptcy. This contract encompasses various delivery locations across the Scottish Mainland and Islands, including hubs in London, Brussels, the USA, and Paris.

This Facilities Management tender presents significant opportunities for businesses in the services sector, especially those specialising in facility maintenance, project management, and environmental management services. Companies with capabilities in hard and soft FM services, along with a track record in delivering similar projects, would be particularly well-suited to compete. The focus on community benefits and social value within the procurement process also allows businesses that can demonstrate a commitment to social responsibility and local job creation to gain a competitive edge.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Facilities Management Services

Notice Description

The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.

Lot Information

Lot 1

The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) and related projects. This contract will build on the success of the current FM contract and the scope includes the following: Hard and soft FM services, small works projects, project management, helpdesk and CAFM system, energy and environmental management services, administration and professional advisory services.

Options: The very nature of Facilities Management can be complex, variable and in flux. There will be a need over the contract term to allow the Scottish Government and its strategic partners to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector) and to vary the Contract accordingly including the overall value of the Contract estimated at paragraph II.1.7) (Estimated total value) above.

Renewal: The initial contract period will be 84 months, with the option to extend for a period up to 36 months (in increments of 24 months and 12 months). It would be anticipated that if a renewal is required within the initial contract period, a contract notice initiating a procurement will be published up to 18 months prior to the initial contract period expiry date

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000565565
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427513
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

34928480 - Waste and rubbish containers and bins

39150000 - Miscellaneous furniture and equipment

39151000 - Miscellaneous furniture

44613800 - Containers for waste material

45259000 - Repair and maintenance of plant

45452000 - Exterior cleaning work for buildings

48420000 - Facilities management software package and software package suite

50324200 - Preventive maintenance services

50413200 - Repair and maintenance services of firefighting equipment

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50610000 - Repair and maintenance services of security equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50750000 - Lift-maintenance services

50800000 - Miscellaneous repair and maintenance services

51122000 - Installation services of flagpoles

71315300 - Building surveying services

71317200 - Health and safety services

71324000 - Quantity surveying services

72253000 - Helpdesk and support services

72317000 - Data storage services

72514000 - Computer facilities management services

72514100 - Facilities management services involving computer operation

72514200 - Facilities management services for computer systems development

72514300 - Facilities management services for computer systems maintenance

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77314000 - Grounds maintenance services

79710000 - Security services

79992000 - Reception services

79993000 - Building and facilities management services

79993100 - Facilities management services

90500000 - Refuse and waste related services

90511400 - Paper collecting services

90513000 - Non-hazardous refuse and waste treatment and disposal services

90700000 - Environmental services

90711100 - Risk or hazard assessment other than for construction

90900000 - Cleaning and sanitation services

90911000 - Accommodation, building and window cleaning services

90919100 - Cleaning services of office equipment

90919200 - Office cleaning services

90922000 - Pest-control services

Notice Value(s)

Tender Value
£400,000,000 £100M-£1B
Lots Value
£400,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£400,000,000 £100M-£1B

Notice Dates

Publication Date
13 Sep 20214 years ago
Submission Deadline
14 Mar 2019Expired
Future Notice Date
Not specified
Award Date
28 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
The SG may re-let this contract prior to the end of the initial 7 year period and a contract notice will be published circa 18 months prior to the end of the initial period. If not, the 24 month extension will be used, the supplier will be notified 9 months prior to its commencement date. A decision to utilise the final 12 months extension will be taken 6 months prior to its commencement.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Additional Buyers

Accountant in Bankruptcy

Education Scotland

Social Security Scotland

Student Awards Agency Scotland

Transport Scotland

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
EH6 6QQ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Mitie

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344783
    The Provision of Facilities Management Services - The Scottish Ministers intend to award a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427513
    The Provision of Facilities Management Services - The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.

Open Contracting Data Standard (OCDS)

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