Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Estates: Computer Aided Facilities Management / Integrated Workplace Management System

University of St Andrews

This public procurement record has 2 releases in its history.

Award

18 Oct 2019 at 01:00

OJEU - F3 - Contract Award Notice
Tender

29 Nov 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of St Andrews is seeking proposals for a Computer Aided Facilities Management and Integrated Workplace Management System, aimed at enhancing the efficiency of its estates management. This procurement falls under the goods category and is part of a selective procurement process, utilising a restricted procedure. The tender's closing date is set for 10 January 2019, and it is located in St Andrews, Scotland. The total value of the contract is estimated at £366,700 and will be awarded to a single supplier, as indicated by the university’s intent to streamline its facilities operations.

This tender presents significant opportunities for businesses specialising in software solutions for facilities management, asset management, and related services. Companies with experience in providing comprehensive workplace management solutions, including system installation, training, and ongoing support, will be well-suited to compete. Given the importance of the contract's scope—aimed at modernising the university's approach to facilities management—firms that can demonstrate expertise in cutting-edge technologies and preventative maintenance strategies may particularly benefit from this procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

Estates: Computer Aided Facilities Management / Integrated Workplace Management System

Notice Description

University of St Andrews - Computer Aided Facilities Management / Integrated Workplace Management System Supply, Installation, Training, Support and Maintenance of (replacement) Facilities Management System for the University of St Andrews Estates Unit.

Lot Information

Lot 1

University of St Andrews - Computer Aided Facilities Management / Integrated Workplace Management System Supply, Installation, Training, Support and Maintenance of (replacement) Facilities Management System for the University of St Andrews Estates Unit. Overview of the Contract Requirement: The university of St Andrews Estate comprises of 258,000 square metres in 157 Buildings, with more than 80,000 critical assets. Buildings and assets of the campus range from Medieval Libraries to cutting edge scientific research laboratories and Student Residences with some 4052 bed spaces. The value of the Real Estate is in the region of 1 Billion GBP, and Estates currently manage approximately of 20,000 work requests per annum. The scope of the tender is for the provision of a Computer Aided Facilities Management (CAFM) / Integrated Workplace Management (IWMS) / Security Incident Management Systems solution which will be central to enabling the University to move away from the current, largely reactive maintenance approach to an approach where we actively manage our critical assets and perform more planned and preventative and condition-based maintenance. The CAFM / IWMS solution should provide functionality in the following areas of current project scope. - Asset Management and Lifecycle - Reactive Maintenance - Service Desk - Planned Preventative Maintenance - Change Management (Maintenance/Improvement/Modification Projects) - Security Incident Management - Financial Management (Budgeting/Forecasting/Planning) - Inventory Management - Asbestos Management - Contractor Management In the future the University may be interested in extending scope during a future project to include: - Health and Safety Management - Sustainability Management - Room Bookings Management and Self-Service - IoT - Linear Asset Management - Space Planning and Workplace management - Property and Lease Management - BIM - Other soft services Contract Award A single supplier shall be awarded the work.

Renewal: Renewal subject to review and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000566037
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369572
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£366,700 £100K-£500K

Notice Dates

Publication Date
18 Oct 20196 years ago
Submission Deadline
10 Jan 2019Expired
Future Notice Date
Not specified
Award Date
31 Jul 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of St Andrews
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST ANDREWS
Postcode
KY16 9LB
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
St Andrews
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
1
Supplier Name

Planon Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...