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Queen Margaret University Integrated Facilities Mangement

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

18 May 2020 at 01:00

OJEU - F3 - Contract Award Notice
Tender

13 Dec 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is conducting a procurement process titled "Queen Margaret University Integrated Facilities Management", which is classified under the education sector. The procurement method is selective, using a competitive procedure with negotiation, and the total estimated contract value is £7 million. This contracting process is complete, with the contract awarded to Atalian Servest AMK Ltd for a duration of eight years. Key dates include the submission deadline for tenders on 30 January 2019, with the contract being signed on 15 January 2020.

This tender presents significant opportunities for businesses specialising in facilities management, particularly those providing integrated services encompassing soft FM services, hard FM services, and security operations. Companies with expertise in delivering comprehensive, customer-focused services, especially those that can demonstrate experience in working collaboratively and adapting to flexible working arrangements, would be well-suited to compete in this tender. Additionally, firms that prioritise fair work practices and have established protocols to ensure compliance with social and environmental regulations will likely stand out in the evaluation process.

How relevant is this notice?

Notice Information

Notice Title

Queen Margaret University Integrated Facilities Mangement

Notice Description

Queen Margaret University is nearing the end of its existing contractual arrangements for the provision of certain, key FM services and is therefore taking the opportunity to review its overall FM service delivery strategy. Current arrangements for the delivery of services include - Soft FM Services - Cleaning / Window Cleaning / Hygiene / Pest Control / Grounds - Hard FM Services - Mechanical, Electrical and Fabric Maintenance - Security Services - Manned Guarding / Front-of-House This is not an exhaustive list and does not represent the entire scope of service requirements. The future delivery model envisages an increasingly integrated FM service and includes some elements that are currently being delivered in-house. The delivery model is to provide for flexible working arrangements that allow significant levels of cross-working and integration between the various service elements and the associated staff

Lot Information

Lot 1

The University is looking to enter into a potential 8 year partnership. A primary objective of the University is to deliver a comprehensive, customer focused service. An integrated FM service would have the benefit of bringing together existing services in a one team approach whilst removing barriers to flexible service delivery. The service model currently utilised by QMU in security and facilities support was shaped by the initial demands of operation of the campus at Craighall following relocation whilst importing the traditional function line of the delivery structure. The total estimated magnitude of this contract is 7M GBP. Objective Criteria for Shortlisting - ESPD Section 4C scoring method: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. STAGE 1 - ESPD SHORTLIST TO 6 BIDDERS STAGE 2 - ISSUE OF ITT TO QUALIFIED BIDDERS STAGE 2 - NEGOTIATION PHASE WITH 3 BIDDERS STAGE 3 - NEGOTIATION PHASE WITH 3 BIDDERS STAGE 4 - NEGOTIATION PHASE WITH 3 BIDDERS STAGE 5 - INVITATION TO SUBMIT FINAL TENDER (ISFT) FINAL STAGE - CONTRACT AWARD The University reserves the right to award at any stage detailed above. The University reserves the right to disqualify any bidder at any stage where it is not possible to reach agreement on contractual terms.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: 5 years with the option to extend for a further 2 years plus 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000566274
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386811
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,826,635 £1M-£10M

Notice Dates

Publication Date
18 May 20206 years ago
Submission Deadline
30 Jan 2019Expired
Future Notice Date
Not specified
Award Date
15 Jan 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
Should the maximum number of extensions be exercised (5+2+1) this contract will be due for renewal in 2027.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM73 East Lothian and Midlothian
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Atalian Servest AMK Ltd.

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340042
    Queen Margaret University Integrated Facilities Mangement - Queen Margaret University is nearing the end of its existing contractual arrangements for the provision of certain, key FM services and is therefore taking the opportunity to review its overall FM service delivery strategy. Current arrangements for the delivery of services include - Soft FM Services - Cleaning / Window Cleaning / Hygiene / Pest Control / Grounds - Hard FM Services - Mechanical, Electrical and Fabric Maintenance - Security Services - Manned Guarding / Front-of-House This is not an exhaustive list and does not represent the entire scope of service requirements. The future delivery model envisages an increasingly integrated FM service and includes some elements that are currently being delivered in-house. The delivery model is to provide for flexible working arrangements that allow significant levels of cross-working and integration between the various service elements and the associated staff
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386811
    Queen Margaret University Integrated Facilities Mangement - Queen Margaret University is nearing the end of its existing contractual arrangements for the provision of certain, key FM services and is therefore taking the opportunity to review its overall FM service delivery strategy. Current arrangements for the delivery of services include - Soft FM Services - Cleaning / Window Cleaning / Hygiene / Pest Control / Grounds - Hard FM Services - Mechanical, Electrical and Fabric Maintenance - Security Services - Manned Guarding / Front-of-House This is not an exhaustive list and does not represent the entire scope of service requirements. The future delivery model envisages an increasingly integrated FM service and includes some elements that are currently being delivered in-house. The delivery model is to provide for flexible working arrangements that allow significant levels of cross-working and integration between the various service elements and the associated staff

Open Contracting Data Standard (OCDS)

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