Award

Provision of Janitorial Supplies to Marine Scotland Vessels

MARINE SCOTLAND ON BEHALF OF THE SCOTTISH GOVERNMENT

This public procurement record has 4 releases in its history.

Award

03 Jun 2019 at 00:00

TenderUpdate

02 Apr 2019 at 00:00

TenderUpdate

04 Mar 2019 at 00:00

Tender

26 Feb 2019 at 00:00

Summary of the contracting process

The procurement process for the provision of Janitorial Supplies to Marine Scotland Vessels is being conducted by Marine Scotland, representing the Scottish Government. This tender is categorised as a goods procurement within the general public services sector and is located in Edinburgh, UK. The current procurement stage is complete, with the contract officially awarded on 21 May 2019. The total value of the contract is £79,167.43, and it was signed following an open procedure that allows for broad participation of suppliers. All bids were submitted electronically, and the original deadline for submissions was extended to 12 April 2019 to ensure adequate response time.

This tender presents significant opportunities for businesses, particularly those specialising in the supply of janitorial products and services. Small and medium-sized enterprises (SMEs) would find this procurement well-suited, given that the award criteria emphasise quality and approach, accounting for 30% of the evaluation. Therefore, companies with a strong record in similar supplies, effective quality management processes, and the ability to maintain competitive pricing will stand a good chance of success. Suppliers that can demonstrate relevant experience, along with the necessary financial and technical capabilities, should consider engaging with this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Janitorial Supplies to Marine Scotland Vessels

Notice Description

Provision of Janitorial Supplies

Lot Information

Lot 1

Marine Scotland on behalf of the Scottish Government wish to set up a contract which will provide Janitorial supplies to our 5 vessels. A list of products required are stipulated within the invitation to tender documentation.

Renewal: potential to introduce a 12 month extension at 35 months, if mutually agreeable.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000567293
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN356108
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services


CPV Codes

98341130 - Janitorial services

Notice Value(s)

Tender Value
£128,000 £100K-£500K
Lots Value
£128,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£79,167 Under £100K

Notice Dates

Publication Date
3 Jun 20196 years ago
Submission Deadline
1 Apr 2019Expired
Future Notice Date
Not specified
Award Date
21 May 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
MARINE SCOTLAND ON BEHALF OF THE SCOTTISH GOVERNMENT
Additional Buyers

SCOTTISH GOVERNMENT

Contact Name
Ian Wood
Contact Email
ian.wood@scotland.gsi.gov.uk, lauren.lochhead@gov.scot
Contact Phone
+44 1312442241, +44 1312447556

Buyer Location

Locality
EDINBURGH
Postcode
EH6 6QQ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
Not specified

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

UNICO

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000567293-2019-06-03T00:00:00Z",
    "date": "2019-06-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000567293",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Marine Scotland on behalf of the Scottish Government",
            "identifier": {
                "legalName": "Marine Scotland on behalf of the Scottish Government"
            },
            "address": {
                "streetAddress": "Area 1-B South, Victoria Quay, Leith",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "name": "Ian Wood",
                "email": "ian.wood@scotland.gsi.gov.uk",
                "telephone": "+44 1312447556",
                "faxNumber": "+44 1312446069",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-2",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "Victoria Quay, Leith",
                "locality": "Edinburgh",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "telephone": "+44 1312447556",
                "url": "http://www.scotland.gov.uk"
            },
            "roles": [
                "reviewBody",
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ]
            }
        },
        {
            "id": "org-9",
            "name": "Marine Scotland on behalf of the Scottish Government",
            "identifier": {
                "legalName": "Marine Scotland on behalf of the Scottish Government"
            },
            "address": {
                "streetAddress": "Area 1-B South, Victoria Quay, Leith",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "name": "Ian Wood",
                "email": "ian.wood@scotland.gsi.gov.uk",
                "telephone": "+44 1312447556",
                "faxNumber": "+44 1312446069",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-29",
            "name": "Marine Scotland on behalf of the Scottish Government",
            "identifier": {
                "legalName": "Marine Scotland on behalf of the Scottish Government"
            },
            "address": {
                "streetAddress": "Area 1-B South, Victoria Quay, Leith",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "name": "Ian Wood",
                "email": "ian.wood@scotland.gsi.gov.uk",
                "telephone": "+44 1312447556",
                "faxNumber": "+44 1312446069",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-301",
            "name": "Marine Scotland on behalf of the Scottish Government",
            "identifier": {
                "legalName": "Marine Scotland on behalf of the Scottish Government"
            },
            "address": {
                "streetAddress": "Area 1-B South, Victoria Quay, Leith",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "name": "Ian Wood",
                "email": "ian.wood@scotland.gsi.gov.uk",
                "telephone": "+44 1312447556",
                "faxNumber": "+44 1312446069",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-302",
            "name": "Unico Limited",
            "identifier": {
                "legalName": "Unico Limited"
            },
            "address": {
                "streetAddress": "North Main Street, Carronshore",
                "locality": "Falkirk",
                "region": "UKM76",
                "postalCode": "FK2 8HT"
            },
            "contactPoint": {
                "telephone": "+44 341324573411"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://www.unicodirect.com"
            }
        },
        {
            "id": "org-55",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "Atlantic Quay",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8LU"
            },
            "contactPoint": {
                "email": "lauren.lochhead@gov.scot",
                "telephone": "+44 1312442241",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Marine Scotland on behalf of the Scottish Government",
        "id": "org-301"
    },
    "tender": {
        "id": "CASE:398440",
        "title": "Provision of Janitorial Supplies to Marine Scotland Vessels",
        "description": "Provision of Janitorial Supplies",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "98341130",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Delivery to Aberdeen Store"
                },
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 128000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-04-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-04-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB346722",
                "documentType": "contractNotice",
                "title": "Provision of Janitorial Supplies to Marine Scotland Vessels",
                "description": "Provision of Janitorial Supplies",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB346722",
                "format": "text/html"
            },
            {
                "id": "FEB346722-1",
                "title": "annex 1 Spec-priced",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB346722&idx=1",
                "datePublished": "2019-02-28T11:10:14Z",
                "dateModified": "2019-02-28T11:10:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB346722-2",
                "title": "annex 2 schedule 13 Model terms-conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB346722&idx=2",
                "datePublished": "2019-02-28T11:10:14Z",
                "dateModified": "2019-02-28T11:10:14Z",
                "format": "application/msword"
            },
            {
                "id": "FEB346722-3",
                "title": "ITT Provision of Janitorials",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB346722&idx=3",
                "datePublished": "2019-02-28T11:10:14Z",
                "dateModified": "2019-02-28T11:10:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN356108",
                "documentType": "awardNotice",
                "title": "Provision of Janitorial Supplies to Marine Scotland Vessels",
                "description": "Provision of Janitorial Supplies",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN356108",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Marine Scotland on behalf of the Scottish Government wish to set up a contract which will provide Janitorial supplies to our 5 vessels. A list of products required are stipulated within the invitation to tender documentation.",
                "status": "complete",
                "value": {
                    "amount": 128000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Understanding & Approach to meeting the Requirements",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "potential to introduce a 12 month extension at 35 months, if mutually agreeable."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-04-01T12:00:00Z",
            "address": {
                "streetAddress": "Victoria Quay Leith Edinburgh"
            },
            "description": "Karen Taylor & Ian Wood"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Not Applicable"
                },
                {
                    "type": "economic",
                    "description": "List and brief description of selection criteria: This section covers questions 4B1-6 of the ESPD (Scotland). Minimum level(s) of standards required: 4B1a: Bidders will be required to have a minimum \"specific\" yearly turnover of 350,000.00 GBP for the last two years. In the event that the Bidder does not comply with this requirement, they will not be considered any further in this tendering exercise. As evidence for the ESPD (Scotland) question 4B1a, the Procurement Officer may ask for annual accounts from the bidder. 4B5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employers (Compulsory) Liability Insurance = 5 Million GBP Public Liability Insurance = 5 Million GBP 4B6: Bidders must demonstrate a Current Ratio of greater than 0.8. Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing."
                },
                {
                    "type": "technical",
                    "description": "List and brief description of selection criteria: Details of technical facilities, measures for ensuring quality and quality management procedures. Minimum level(s) of standards required: 4C1.2: Bidders will be required to provide three examples over the last five years that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice. 4C2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon in relation to this procurement exercise. 4C3a: Bidders will be required to provide details of the technical facilities and measures for ensuring quality. 4C4: Bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used. 4C7: Bidders will be required to confirm what environmental management measures they will employ. 4C9: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise. 4C10: Bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract. 4C11: The bidder will be requested to confirm they will supply the required samples, descriptions or photographs of the products to be supplied, which do not need to be accompanied by certifications of authenticity. 4C12: Bidder will be asked to confirm that they can provide the required certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the relevant Contract Notice. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). OR 2. The bidder must have the following: A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2019-08-01T00:00:00Z"
            }
        },
        "classification": {
            "id": "98341130",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-17",
                "description": "correction",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2019-04-01T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-04-03T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ]
            },
            {
                "id": "amd-27",
                "description": "Extra time given to allow bids to be uploaded",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2019-04-03T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-04-12T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2019-08-01T00:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-08-09T00:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.6",
                            "label": "Minimum time frame during which the tenderer must maintain the tender"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2019-04-01T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-04-12T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 042-094951"
        }
    ],
    "description": "ESPD will be scored on a pass/fail basis. Question scoring methodology for Award Criteria outlined in Invitation to Tender. 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 - Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=538689. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:585832)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000567293"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000567293"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000567293"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000567293"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CASE:398440",
            "suppliers": [
                {
                    "id": "org-302",
                    "name": "Unico Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CASE:398440",
            "awardID": "CASE:398440",
            "status": "active",
            "value": {
                "amount": 79167.43,
                "currency": "GBP"
            },
            "dateSigned": "2019-05-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "433",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "434",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "435",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "436",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "437",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}