Award

SLC/PS/HTR/18/060 Framework for Domestic and Commercial Contents Removals, Storage and Disposal

SOUTH LANARKSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

08 Oct 2019 at 00:00

Tender

05 Apr 2019 at 00:00

Planning

10 Jan 2019 at 00:00

Summary of the contracting process

The South Lanarkshire Council is currently engaged in a tender process for the "SLC/PS/HTR/18/060 Framework for Domestic and Commercial Contents Removals, Storage and Disposal" project. This procurement aims to establish a framework agreement for the removal, storage, redelivery, and disposal of furniture and personal belongings across domestic and commercial properties within the Council's estate portfolio. The procurement method employed is an open procedure, with key deadlines including a tender submission end date of 3 May 2019. This initiative falls under the services category and is taking place in South Lanarkshire, where there are plans to appoint multiple suppliers to fulfil the requirements of the contract.

This tender presents significant opportunities for businesses within the removal and storage industry, particularly for small to medium-sized enterprises (SMEs) that specialise in logistics and handling of personal and commercial belongings. Businesses capable of demonstrating compliance with necessary legal and operational standards, including holding a Goods Vehicle Operator’s Licence, would be well-suited to compete for this contract. Potential suppliers should also be prepared to exhibit their ability to manage storage solutions effectively and adhere to strict timelines in their service delivery.

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Notice Title

SLC/PS/HTR/18/060 Framework for Domestic and Commercial Contents Removals, Storage and Disposal

Notice Description

The Council requires to establish a framework agreement to provide furniture and personal belongings removal, storage, redelivery and disposal for domestic and commercial buildings within the Council Estates portfolio.

Lot Information

Domestic Premises Contents Removals, Storage and Disposal

The Council requires to establish a framework agreement to provide domestic furniture and personal belongings removal, storage services and disposal services for domestic properties which are in the Councils estate portfolio. In some circumstances the Council has a legal duty to provide services to remove and store furniture and personal belongings for clients. The nature of the work will vary depending on the nature of the request to remove and store items but will cover situations such as homelessness, decants for improvement works and other ad hoc situations such as abandonments and other routine tenancy changes and /or management requirements. The Council must comply with statutory requirements and timescales regarding the removal and storage of goods and the Contractor must be able to provide a service which can meet these timescales and provide secure, wind and watertight storage facilities within practical visiting distance to allow clients to access their property on request. The Council intends to appoint 3 Applicants to Lot 1.. The Council intends to appoint 3 Applicants to Lot 1. Bidders are invited to bid for one or both Lots as they see fit.

Renewal: SLC option to extend by a further 12 months subject to satisfactory performance, financial standing and availability of funding

Commercial Premises Contents Removals, Storage and Disposal

The Council requires to establish a framework agreement to provide furniture removal, storage and disposal for commercial buildings within the Council Estates portfolio. As part of managing the Commercial Estate of the Council, there is a need for removal services for internal office moves and for new build and decant/existing schools. The Council intends to appoint 3 Applicants to Lot 2.. The Council intends to appoint 3 Applicants to Lot 2. Bidders are invited to bid for one or both Lots as they see fit.

Renewal: SLC option to extend by a further 12 months subject to satisfactory performance, financial standing and availability of funding

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000567891
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT368693
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services


CPV Codes

60100000 - Road transport services

60180000 - Hire of goods-transport vehicles with driver

60181000 - Hire of trucks with driver

60183000 - Hire of vans with driver

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20196 years ago
Submission Deadline
3 May 2019Expired
Future Notice Date
18 Feb 2019Expired
Award Date
8 Oct 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH LANARKSHIRE COUNCIL
Contact Name
Irene Peacock
Contact Email
audrey.faulds@southlanarkshire.gov.uk, irene.peacock@southlanarkshire.gov.uk, peter.cannon@southlanarkshire.gov.uk
Contact Phone
+44 1698453892, +44 1698454793

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
4
Supplier Names

AMC REMOVALS

BUSINESS MOVES GROUP

HARROW GREEN

RICHARD HEALEY REMOVALS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "ESPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Bidders are required to complete a shortened version of the ESPD for each Subcontractor on whose capacity the bidder does not rely on ESPD Question 4C.1.2 Technical and Professional Ability With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the bidder in the last 3 years. It is a requirement of this tender that bidders can demonstrate in their response to question 4C.1.2 that they have held contracts of a similar nature, size and value in the last 3 years. Examples of services carried out in multi-site, multi service environments should be provided. A maximum of 3 examples are to be provided. ESPD Question 4C.6 Technical and Professional Ability (Qualifications) It is a mandatory requirement of this tender that the bidder, and any subcontractor used by them to deliver the required services as part of the contract, must hold a Goods Vehicle Operator's Licence. ESPD Question 4C.7 Technical and Professional Ability (Environmental Management Measures) As part of the Council's sustainability Policy, the Contractor will be required to demonstrate that all vehicles used for this contract are fuel efficient, that they undertake effective vehicle maintenance to ensure vehicles are operating in an efficient manner and that all appropriate measures are taken to reduce and minimise the environmental impact of journeys made as part of this contract. When issued with a 'Request for Disposal and Recycling' by the Council, the contractors will be required to break down all furniture being disposed of into component elements and maximise recycling of these component parts as appropriate to minimise disposals to landfill and therefore the resulting landfill charges to the Council. This will be monitored closely throughout the contract. The Contractor will be responsible for the re-use, recycling and minimal disposal of all packaging materials used during the contract. Where possible and appropriate the Council expects the Contractor to make available for re-use or upcycling, any furniture labelled for disposal which is of good and usable condition. Where disposal of white goods or electrical equipment is required, the Contractor will comply with The Waste Electrical and Electronic Equipment Directive (WEEE Directive) and all other legislation in respect of these disposals. ESPD Question 4C.9 Technical and Professional Ability (Equipment) Bidders are required to provide details of the relevant tools, plant, or technical equipment available to them in relation to this procurement exercise. ESPD Question 4C.10 Technical and Professional Ability (Sub-Contracting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. ESPD Question 4D.1 Quality Assurance Schemes It is a requirement of this tender that the bidder can meet the requirements stated in Attachment 10 ESPD Question 4D.1 Quality Assurance Schemes, included in the ITT within PCS-T for this project. ESPD Question 4D.2 Environmental Management Standards It is a requirement of this tender that the bidder can meet the requirements stated in Attachment 11 ESPD Question 4D.2 Environmental Management Standards, included in the ITT within PCS-T for this project."
                },
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                    "description": "Execution of the service is reserved to a particular profession"
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    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. ESPD Questions 3A - 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime - Information Sharing Protocol It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime - Information Sharing Protocol form for evaluation prior to any award being made. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. ESPD Question 2D.1 Prompt Payment Certificate ESPD Question 3D.3 Human Rights Act Declaration ESPD Question 3D.11 Non-Collusion Certificate ESPD Question 4C.6 Goods Vehicle Operator's Licence Declaration ESPD Question 4B.5.1 Insurance Certificates Declaration Section Form of Tender* Declaration Section Health and Safety Questionnaire *The 'Form of Offer to Tender' must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. (SC Ref:600389)",
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