Award

Commercial Heating Planned Maintenance and Reactive Repairs Contract

LINK GROUP

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process involves the Link Group, which operates within the housing and community amenities sector, overseeing the "Commercial Heating Planned Maintenance and Reactive Repairs Contract". This contract focuses on ensuring the safety and maintenance of commercial heating systems across various sites in central Scotland. The tender was published on January 4, 2019, with a submission deadline set for January 21, 2019. This procurement process, undertaken through a selective method and classified under works, includes requirements for electronic submissions and adherence to industry regulations.

This tender represents a significant opportunity for businesses, particularly small and medium-sized enterprises (SMEs) specialising in heating services and maintenance. Companies that are Gas Safe registered, hold the necessary technical qualifications, and are experienced in managing commercial heating systems would be well-suited to compete. With the potential for substantial contract values and the demand for ongoing maintenance, this procurement can facilitate business growth in the heating sector and beyond.

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Notice Title

Commercial Heating Planned Maintenance and Reactive Repairs Contract

Notice Description

This contract will include an Annual Safety Check on all equipment (including Landlord's Gas Safety Inspection where required), fully comprehensive appliance service and responsive maintenance for the Employer's commercial heating appliances, associated flues, ventilation, gas pipe work, distribution systems, SAV units, CHP units, thermal solar heating, commercial gas cooking appliances, calorifiers, pumps, valves, electrical control panel, BMS and associated equipment located on the Employer's commercial premises only. All servicing and maintenance to be carried out as per current regulations, manufacturer's instructions and current industry guidelines. The Contract will be split into Service Years, each will consist of 11 month periods.

Lot Information

Lot 1

Tendering Procedure will be part of a Best Value Submission. All tenders will be held binding for a period of THREE CALENDAR MONTHS from date of receipt. The Association does not bind itself to accept the lowest, or any Tender and no allowance will be made for the costs of preparation of the same. The Association reserves the right to cancel the process at any time and/or seek fresh Tenders if necessary. Any Tender received later than the time and date fixed in the 'tendering procedure' will be disqualified. The Association will carry out a best value evaluation, this will be a 60:40 Quality/Cost analysis as follows; The first stage will be an evaluation of the ITT questions as per the guidance in Section 5 of the ITT. The second stage will be a summed assessment of the tendered Price towards a Total Price Score (40%). Should it be deemed necessary there may be a further assessment by means of post tender technical interviews, at which there is likely to be Employer/Employers Consultant involvement, to examine in more detail the issues covered within the Tenderers Method Statement and the impact in terms of the successful day to day operation and management of the Contract to ensure the provision of a high-quality service for the Employer and tenants, customers and residents of the Employer. It shall be noted that only those Tenderers who are considered successful from second and third stages, will be invited for interview. Tenderers shall note that following the interview, the Employer may also wish to visit Tenderers offices and yard/depot prior to making a final decision on the Contract award. Note* Interviews will be at the sole discretion of the Client.

Renewal: Two 1 year extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000568896
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348495
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£312,500 £100K-£500K
Lots Value
£312,500 £100K-£500K
Awards Value
Not specified
Contracts Value
£85,668 Under £100K

Notice Dates

Publication Date
15 Mar 20196 years ago
Submission Deadline
21 Jan 2019Expired
Future Notice Date
Not specified
Award Date
8 Mar 20196 years ago
Contract Period
1 Apr 2019 - 31 Mar 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LINK GROUP
Contact Name
Elinor Taggart, Steven Clunie
Contact Email
elinor.taggart@linkhaltd.co.uk, steve.clunie@linkhaltd.co.uk
Contact Phone
+44 3303030124

Buyer Location

Locality
EDINBURGH
Postcode
EH14 1RL
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

ALBA FACILITIES SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341084
    Commercial Heating Planned Maintenance and Reactive Repairs Contract - This contract will include an Annual Safety Check on all equipment (including Landlord's Gas Safety Inspection where required), fully comprehensive appliance service and responsive maintenance for the Employer's commercial heating appliances, associated flues, ventilation, gas pipe work, distribution systems, SAV units, CHP units, thermal solar heating, commercial gas cooking appliances, calorifiers, pumps, valves, electrical control panel, BMS and associated equipment located on the Employer's commercial premises only. All servicing and maintenance to be carried out as per current regulations, manufacturer's instructions and current industry guidelines. The Contract will be split into Service Years, each will consist of 11 month periods.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348495
    Commercial Heating Planned Maintenance and Reactive Repairs Contract - This contract will include an Annual Safety Check on all equipment (including Landlord's Gas Safety Inspection where required), fully comprehensive appliance service and responsive maintenance for the Employer's commercial heating appliances, associated flues, ventilation, gas pipe work, distribution systems, SAV units, CHP units, thermal solar heating, commercial gas cooking appliances, calorifiers, pumps, valves, electrical control panel, BMS and associated equipment located on the Employer's commercial premises only. All servicing and maintenance to be carried out as per current regulations, manufacturer's instructions and current industry guidelines. The Contract will be split into Service Years, each will consist of 11 month periods.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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