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Supply & Distribution of Fresh Bread, Rolls & Bakery Products

SCOTLAND EXCEL

This public procurement record has 4 releases in its history.

Award

14 Oct 2019 at 00:00

TenderUpdate

10 May 2019 at 00:00

Tender

16 Apr 2019 at 00:00

Planning

06 Feb 2019 at 00:00

Summary of the contracting process

The procurement process, initiated by Scotland Excel, is for the "Supply & Distribution of Fresh Bread, Rolls & Bakery Products" and is classified under the goods category. The procurement method used is an open procedure, and the process is currently at the award stage. Significant dates include the contract signing on 19th September 2019 and the expected duration of the framework, which is 36 months with the possibility of a 12-month extension. The main delivery location for these products will be throughout Scotland, aimed at serving various local authorities.

This tender presents substantial opportunities for businesses, especially those in the bakery and food supply sectors, to expand their market reach within local authorities across Scotland. Small to medium-sized enterprises (SMEs) with capabilities in producing fresh bakery products, including bread, rolls, cakes, and pastries, will be particularly well-positioned to compete. Interested suppliers should note the competitive environment, as there were eight bids submitted during the tender process, with a notable presence of SMEs, indicating a diverse marketplace for such goods.

How relevant is this notice?

Notice Information

Notice Title

Supply & Distribution of Fresh Bread, Rolls & Bakery Products

Notice Description

This Contract Award Notice is in relation to a new framework for the Supply & Distribution of Fresh Bread, Rolls & Bakery Products. It will provide a mechanism for local authorities so that they can procure a range of fresh bread, rolls & bakery products, which will include but is not limited to, brown bread, white bread, pitas, wraps, potato scones, cakes, pastries and baguettes.

Lot Information

Supply & Delivery of Bread & Rolls

This Contract Award Notice is in relation to a new framework for the Supply & Distribution of Fresh Bread, Rolls & Bakery Products. It will provide a mechanism for local authorities so that they can procure a range of fresh bread, rolls & bakery products, which will include but is not limited to, brown bread, white bread, pitas, wraps, potato scones, cakes, pastries and baguettes.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Tender Documents for further information.

Options: The framework will run for an initial 36 month period, with the option to extend for up to an additional 12 month period.

Renewal: The framework will run for an initial 36 month period, with the option to extend for up to an additional 12 month period.

Supply & Delivery of Bakery Products

This Prior Information Notice (PIN) is in relation to a new framework opportunity for the Supply & Delivery of Bread, Rolls & Bakery Products. The lotting structure is still to be determined and is therefore subject to change. The tenderers can bid for one, any or all local authority areas for each lot, where applicable.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000570258
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369222
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products


CPV Codes

15612500 - Bakery products

15810000 - Bread products, fresh pastry goods and cakes

15811000 - Bread products

15811100 - Bread

15811200 - Rolls

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£6,000,000 £1M-£10M

Notice Dates

Publication Date
14 Oct 20196 years ago
Submission Deadline
20 May 2019Expired
Future Notice Date
12 Apr 2019Expired
Award Date
19 Sep 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete, Planned
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
Not specified
Contact Email
construction@scotland-excel.org.uk, oss@scotland-excel.org.uk, socialcare@scotland-excel.org.uk
Contact Phone
+44 3003001200

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
5
Supplier Names

BLACK OF DUNOON (BAKERS

D MCGHEE & SONS

FERGUSONS BAKERS

GEORGE ANDERSON AND SONS, A PARTNERSHIP

TOWER BAKERY, A PARTNERSHIP

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344679
    Supply & Delivery of Bread, Rolls & Bakery Products - This Prior Information Notice (PIN) is in relation to a new framework opportunity for the Supply & Delivery of Bread, Rolls & Bakery Products.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351711
    Supply & Distribution of Fresh Bread, Rolls & Bakery Products - This Contract Notice is in relation to a new framework opportunity for the Supply & Distribution of Fresh Bread, Rolls & Bakery Products. It will provide a mechanism for local authorities so that they can procure a range of fresh bread, rolls & bakery products, which will include but is not limited to, brown bread, white bread, pitas, wraps, potato scones, cakes, pastries and baguettes.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369222
    Supply & Distribution of Fresh Bread, Rolls & Bakery Products - This Contract Award Notice is in relation to a new framework for the Supply & Distribution of Fresh Bread, Rolls & Bakery Products. It will provide a mechanism for local authorities so that they can procure a range of fresh bread, rolls & bakery products, which will include but is not limited to, brown bread, white bread, pitas, wraps, potato scones, cakes, pastries and baguettes.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "1. ESPD (Scotland) Question 4C.10: Subcontracting Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. 2. ESPD (Scotland) Question 4D.1: Quality Assurance Schemes The bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. 3. ESPD (Scotland) Question 4D.1: Health & Safety Procedures The bidder must have the following: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Whilst it is a criteria for suppliers to hold an accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent), it is important to note that due to the recent release of ISO 45001, this will now be withdrawn. Therefore, bidders are also required as part of their submission to specify that they will commit to migrate to the new standard by March 2021; OR a. a regularly reviewed and documented policy for Health & Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities for H&S management and compliance with legislation. (Not applicable to organisations with fewer than five employees) b. Documented arrangements for providing the bidder's workforce with training and information appropriate to the type of work which the organisation is likely to bid. This must provide evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge the various duties. This will provide details of staff health and safety training arrangements and how relevant information is communicated to staff. This must also include a description of arrangements for keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation. 4. ESPD (Scotland) Question 4D.2: Environmental Management Standards The bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO14001 (or equivalent) or a valid EMAS (or equivalent) certificate; OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substance spill control)."
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        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 10
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            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "Whilst an electronic auction will not be used in the procurement process to award places onto this framework agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this framework agreement may do so via an electronic auction. Information pursuant to Regulation 36(7) will be provided by the aforementioned contracting authorities."
            }
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
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        "amendments": [
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                "description": "Extension to tender deadline due to PCS-T system downtime on Monday 20th May which may result in upload issues for tenderers.",
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    "language": "EN",
    "description": "Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies): - the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx; - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; - Tayside Contracts; - Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies; - Scottish Prison Service and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service; and, - Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement. (SC Ref:599461)",
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    "relatedProcesses": [
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            "suppliers": [
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                    "id": "org-261",
                    "name": "Black of Dunoon (Bakers) Limited"
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                    "name": "George Anderson and Sons, A Partnership"
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                    "name": "Tower Bakery, A Partnership"
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