NHS Fife_Provision of Managed Vending Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000575738-2019-03-07T00:00:00Z",
    "date": "2019-03-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000575738",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-86",
            "name": "NHS Fife",
            "identifier": {
                "legalName": "NHS Fife"
            },
            "address": {
                "streetAddress": "Unit 7, Midfield Road, Mitchelston Industrial Estate",
                "locality": "Kirkcaldy, Fife",
                "region": "UKM72",
                "postalCode": "KY1 3NL"
            },
            "contactPoint": {
                "name": "Alexander Odame",
                "email": "alexander.odame@nhs.net",
                "telephone": "+44 1592657320",
                "faxNumber": "+44 1592653384",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsfife.scot.nhs.uk"
            }
        }
    ],
    "buyer": {
        "name": "NHS Fife",
        "id": "org-86"
    },
    "tender": {
        "id": "FIF19004",
        "title": "NHS Fife_Provision of Managed Vending Services",
        "description": "NHS Fife is looking for a service provider to deliver vending solutions on specific NHS Fife site as specified in the specification. In line with this, NHS Fife will require the provider to provide a fully managed and serviced royalty based vending solution with no cost to NHS Fife covering the provision of high standard vending machines with (fire) suppression system stocked with snacks, drinks and meals 24 hours a day for staff, visitors and patients of all ages and background. All provisions must meet our Healthy Living Award Criteria. The full service will include restocking, servicing, cleaning and cash handling for all the vending machines. We will require a variety of different vending solutions, such as hot and cold drinks, hot and cold food, housed units and combination venders in a number of locations across Fife in both our acute and community settings as listed below.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "15894500",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42933000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "55500000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "- Central; Victoria Hospital, Kirkcaldy: - Whytemans Brae Hospital, Kirkcaldy: - Cameron Hospital: - Randolph Wemyss Memorial Hospital, Buckhaven."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2019-03-15T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-03-15T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR347660",
                "documentType": "contractNotice",
                "title": "NHS Fife_Provision of Managed Vending Services",
                "description": "NHS Fife is looking for a service provider to deliver vending solutions on specific NHS Fife site as specified in the specification. In line with this, NHS Fife will require the provider to provide a fully managed and serviced royalty based vending solution with no cost to NHS Fife covering the provision of high standard vending machines with (fire) suppression system stocked with snacks, drinks and meals 24 hours a day for staff, visitors and patients of all ages and background. All provisions must meet our Healthy Living Award Criteria. The full service will include restocking, servicing, cleaning and cash handling for all the vending machines. We will require a variety of different vending solutions, such as hot and cold drinks, hot and cold food, housed units and combination venders in a number of locations across Fife in both our acute and community settings as listed below.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347660",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NHS Fife is looking for excellent service provider to deliver a high quality supplier managed vending Services for its clients. This procurement is limited to the following locations only and the successful supplier is expected to deliver up to 12 Vending Machine only. However, the successfully supplier may be required over the contract period to deliver additional services in other areas of NHS Fife if required with no commitment from NHS fife. The service will require a variety of different vending solutions, such as hot and cold drinks, hot and cold food, housed units and combination venders in a number of locations across Fife in both our acute and community settings as listed in this document and the specification.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 months extension year on year"
                }
            }
        ],
        "bidOpening": {
            "date": "2019-03-15T12:00:00Z"
        },
        "contractTerms": {
            "performanceTerms": "The Contractor shall ensure: - all vending machines are operational and stocked throughout the day - all vending machines are operational and stocked with a choice for all customers throughout the day - provide an appropriate level of seniority at meetings and provide periodic reports to the agreed format and standard agreed with Service Lead. - an operator is on site to undertake as required daily inspections and to establish a routine with regards to stockings and cleansing and cash handling. - re-stocking of machines is undertaken as and when required. - cleaning of machines are undertaken as and when required (weekly at least). - not move the Equipment or allow it to be moved from the site without written consent. - risk assessments, and health and safety inductions are submitted/ carried out before work is started - all machines are included in a planned preventive maintenance (PPM) programme or scheduled maintenance to ensure good safety standards."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "List and brief description of conditions: Bidders must meet the following minimum requirements: - Contractor must be BRC Food Safety Standards Accreditation - It is expected that all food hygiene regulations are adhered to; in line with the General Food Regulations 2004 and the Food Safety Act 1990 (Amendment) Regulations 2004 and any local procedure. This includes all cleaning and temperature controls. The selected supplier must be able to produce evidence of compliance. - All equipment must be secured safely. No alterations should be made to the electrics or water supply, without firstly notifying the Estates Department. - The equipment conforms to all European procurement legislation - Provide an outstanding quality and reliable service. - All machines should be fitted with the latest silver coin mechanisms (including new 1GBP which will accept all legal tender up to 2GBP coins (high volume areas must have card purchase function and provision must be made for new development or changes including newly introduced currency coins or notes. - Keep the equipment in a good state of repair and maintain and operate the equipment in accordance with British and European Standards"
                },
                {
                    "type": "economic",
                    "description": "List and brief description of selection criteria: When completing the Qualification Criteria Questions via the PCS-Tender process Bidders must make reference to ESPD Question Part IV section 4B. In this regard, Bidders must demonstrate a return on capital employed at a ratio of greater than zero Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Bidders must demonstrate a Current Ratio of greater than Current Ratio will be calculated as follows: net current assets divided by net current liabilities. Minimum level(s) of standards required: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below. Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance = 5 million GBP Professional Indemnity Insurance = 1 million GBP",
                    "minimum": "-NHS Fife will not be liable or accept any responsibility financially or otherwise for any consequential or indirect damages, loss of revenue, business or profits arising from loss or damage to the equipment, however caused. -Royalties will be paid monthly on all machines to NHS Fife and all sites royalties to be calculated separately in line with sales/profit. -Agreement to include all maintenance costs and callout charges for all repairs/replacement of parts at no cost to NHS Fife -Cash handling of the machines to be undertaken as required by supplier. -The service provider insure the equipment against loss or damage howsoever caused"
                },
                {
                    "type": "technical",
                    "description": "Accreditation, Food and Safety Standards",
                    "minimum": "Contractor must be BRC Food Safety Standards Accreditation - It is expected that all food hygiene regulations are adhered to; in line with the General Food Regulations 2004 and the Food Safety Act 1990 (Amendment) Regulations 2004 and any local procedure. This includes all cleaning and temperature controls. The selected supplier must be able to produce evidence of compliance. - All equipment must be secured safely. No alterations should be made to the electrics or water supply, without firstly notifying the Estates Department. - The equipment conforms to all European procurement legislation - Provide an outstanding quality and reliable service. - All machines should be fitted with the latest silver coin mechanisms (including new 1 pound coin) which will accept all legal tender up to 2 pound coins (high volume areas must have card purchase function and provision must be made for new development or changes including newly introduced currency coins or notes."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "42933000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2024"
        }
    },
    "language": "EN",
    "description": "he buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13125. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: NHS Fife expect the successful bidder to contribute to the community if awarded the contract in areas including recruitment and training of local staff, educational support for the community and other local sponsorships as well as pursue sustainable measures to improve energy consumption. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13125. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:575738)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000575738"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}