Award

Design, Build and Operate of a Biomass Energy Centre at Underwood Road Depot

RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

02 Jul 2019 at 00:00

Tender

14 Mar 2019 at 00:00

Summary of the contracting process

Renfrewshire Council, located at Renfrewshire House, Cotton Street, Paisley, is currently conducting a public procurement process titled "Design, Build and Operate of a Biomass Energy Centre at Underwood Road Depot." This project falls under the goods category, specifically targeting the renewable energy sector. The procurement method employed is an open procedure, with the tender submission deadline having been set for 22nd April 2019. The anticipated award date is 6th July 2019, and the contract is expected to remain active until 31st January 2027, with an option to extend for a further three years.

This procurement opportunity opens significant avenues for growth in the renewable energy sector, specifically for businesses involved in biomass energy solutions, construction, and facility operation. Companies that specialise in engineering, design, and maintenance of energy systems would find this tender particularly suited to their capabilities. Additionally, small and medium enterprises (SMEs) should consider participating, given the scale of the project and the requirements for both design and operational phases, with a focus on sustainable practices and compliance with specific regulatory standards.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Design, Build and Operate of a Biomass Energy Centre at Underwood Road Depot

Notice Description

Renfrewshire Council seeks a Contractor to design, build and operate a biomass boiler at the Underwood Road Depot.

Lot Information

Lot 1

The Council seeks a Contractor to design, build and operate a biomass boiler (including the supply of fuel and carrying out of planned and reactive maintenance) at the Underwood Road Depot. The project comprises 2 specific phases: Phase 1 - Design and Build of the Biomass Energy Centre Phase 2 - Operation and Maintenance of the Biomass Energy Centre The successful tenderer will be awarded a contract in respect of each phase. Phase 1 will involve the installation of a biomass energy centre and wood fuel store in the yard at Underwood Road between the vehicle workshop and taxi workshop. The energy centre will connect to the buildings by means of a new district heating distribution pipework. This will be contractor designed and the contractor will also be responsible for all planning, building warrant, clean air act and other statutory requirements as well as securing Renewable Heat Incentive (RHI) for the project. The Phase 1 Conditions of Contract for will be SBCC Design & Build 2011 Edition with Employers Amendments. Phase 1 contract is anticipated to be awarded on the 6th July 2019 with completion by 31st January 2020. Phase 2 will involve the supply of fuel to the biomass plant, operation and maintenance of the biomass equipment, heat supply and metering. The Phase 2 Conditions of Contract will be in the form of an Energy Supply Agreement. Phase 2 contract shall commence when practical completion has been achieved under the Phase 1 contract (anticipated to be 31st January 2020) and run for a period of 7 years with the option by mutual consent to extend for a further 3 years up to a maximum contract period of 10 years For the avoidance of doubt, both Contracts (Phase 1 & Phase 2) will be entered in to with the successful Contractor following completion of the procurement process. Renfrewshire Council is seeking a payback of no greater than around 10 years. Tenderers MUST submit for both Phase 1 and Phase 2 for their Tender Submission to be considered.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Option by mutual consent to extend the supply of fuel to the biomass plant, operation and maintenance of the biomass equipment, heat supply and metering (Phase 2) for a further 3 years up to a maximum contract period of 10 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000577085
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359330
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

09 - Petroleum products, fuel, electricity and other sources of energy

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

03413000 - Fuel wood

09111400 - Wood fuels

09323000 - District heating

42160000 - Boiler installations

42515000 - District heating boiler

50000000 - Repair and maintenance services

50531000 - Repair and maintenance services for non-electrical machinery

50531100 - Repair and maintenance services of boilers

Notice Value(s)

Tender Value
£776,000 £500K-£1M
Lots Value
£776,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£569,627 £500K-£1M

Notice Dates

Publication Date
2 Jul 20196 years ago
Submission Deadline
22 Apr 2019Expired
Future Notice Date
Not specified
Award Date
28 Jun 20196 years ago
Contract Period
5 Jul 2019 - 31 Jan 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

HIGHLAND WOOD ENERGY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000577085-2019-07-02T00:00:00Z",
    "date": "2019-07-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000577085",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-20",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "name": "Brian Bradley",
                "email": "brian.bradley@renfrewshire.gov.uk",
                "telephone": "+44 1416185638",
                "faxNumber": "+44 1416187050",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-52",
            "name": "Please see Section VI.4.3",
            "identifier": {
                "legalName": "Please see Section VI.4.3"
            },
            "address": {
                "locality": "Please see Section VI.4.3"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "org-7",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "email": "rachel.o'neill@renfrewshire.gov.uk",
                "telephone": "+44 1416184800",
                "faxNumber": "+44 1416187050",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-416",
            "name": "Highland Wood Energy Ltd",
            "identifier": {
                "legalName": "Highland Wood Energy Ltd"
            },
            "address": {
                "streetAddress": "Lochaber Rural Complex, Torlundy",
                "locality": "Fort William",
                "region": "UKM62",
                "postalCode": "PH33 6SP"
            },
            "contactPoint": {
                "telephone": "+44 1397709285"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://www.hwenergy.co.uk"
            }
        },
        {
            "id": "org-413",
            "name": "Please see Section VI.4.3",
            "identifier": {
                "legalName": "Please see Section VI.4.3"
            },
            "address": {
                "locality": "Please see Section VI.4.3"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Renfrewshire Council",
        "id": "org-7"
    },
    "tender": {
        "id": "RC-CPU-18-271",
        "title": "Design, Build and Operate of a Biomass Energy Centre at Underwood Road Depot",
        "description": "Renfrewshire Council seeks a Contractor to design, build and operate a biomass boiler at the Underwood Road Depot.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "03413000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "09111400",
                        "scheme": "CPV"
                    },
                    {
                        "id": "09323000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42160000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50531000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50531100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 776000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-04-22T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-04-22T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR348607",
                "documentType": "contractNotice",
                "title": "Design, Build and Operate of a Biomass Energy Centre at Underwood Road Depot",
                "description": "Renfrewshire Council seeks a Contractor to design, build and operate a biomass boiler at the Underwood Road Depot.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348607",
                "format": "text/html"
            },
            {
                "id": "JUL359330",
                "documentType": "awardNotice",
                "title": "Design, Build and Operate of a Biomass Energy Centre at Underwood Road Depot",
                "description": "Renfrewshire Council seeks a Contractor to design, build and operate a biomass boiler at the Underwood Road Depot.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359330",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Council seeks a Contractor to design, build and operate a biomass boiler (including the supply of fuel and carrying out of planned and reactive maintenance) at the Underwood Road Depot. The project comprises 2 specific phases: Phase 1 - Design and Build of the Biomass Energy Centre Phase 2 - Operation and Maintenance of the Biomass Energy Centre The successful tenderer will be awarded a contract in respect of each phase. Phase 1 will involve the installation of a biomass energy centre and wood fuel store in the yard at Underwood Road between the vehicle workshop and taxi workshop. The energy centre will connect to the buildings by means of a new district heating distribution pipework. This will be contractor designed and the contractor will also be responsible for all planning, building warrant, clean air act and other statutory requirements as well as securing Renewable Heat Incentive (RHI) for the project. The Phase 1 Conditions of Contract for will be SBCC Design & Build 2011 Edition with Employers Amendments. Phase 1 contract is anticipated to be awarded on the 6th July 2019 with completion by 31st January 2020. Phase 2 will involve the supply of fuel to the biomass plant, operation and maintenance of the biomass equipment, heat supply and metering. The Phase 2 Conditions of Contract will be in the form of an Energy Supply Agreement. Phase 2 contract shall commence when practical completion has been achieved under the Phase 1 contract (anticipated to be 31st January 2020) and run for a period of 7 years with the option by mutual consent to extend for a further 3 years up to a maximum contract period of 10 years For the avoidance of doubt, both Contracts (Phase 1 & Phase 2) will be entered in to with the successful Contractor following completion of the procurement process. Renfrewshire Council is seeking a payback of no greater than around 10 years. Tenderers MUST submit for both Phase 1 and Phase 2 for their Tender Submission to be considered.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 776000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Scheme Size",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-07-05T00:00:00Z",
                    "endDate": "2027-01-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option by mutual consent to extend the supply of fuel to the biomass plant, operation and maintenance of the biomass equipment, heat supply and metering (Phase 2) for a further 3 years up to a maximum contract period of 10 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-04-22T12:00:00Z",
            "address": {
                "streetAddress": "Renfrewshire House, Paisley"
            }
        },
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Contract performance conditions are as detailed within the conditions of contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: For Phase 1 (Design and Build) Employer's (Compulsory) Liability Insurance - minimum indemnity limit of GBP 5m each and every claim; Public and Products Liability Insurance - minimum indemnity limit of GBP 5m each and every claim but in aggregate for products; Contractors All Risk Insurance - value of the works +15%; Professional Indemnity Insurance - GBP 1M for a period of 12 years; Statutory Third Party Motor Vehicle Insurance. For Phase 2 (Operation and Maintenance) Employer's (Compulsory) Liability Insurance - minimum indemnity limit of GBP 5m each and every claim; Public and Products Liability Insurance - minimum indemnity limit of GBP 5m each and every claim but in aggregate for products; Professional Indemnity Insurance - GBP 1M during and no less than 5 years after the end of the contract; Statutory Third Party Motor Vehicle Insurance. 4B.6 The Council will use a Dun & Bradstreet (D&B) Failure Score of 20 or above. It is recommended that Bidder's review their own D&B Failure Score in advance of submitting their ESPD Submission. If, following this review, Bidder's consider that the D&B Failure Score does not reflect their current financial status; the Bidder should give an explanation within the ESPD Submission, together with any relevant supporting independent evidence. Where the Bidder is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their ESPD Submission in order that the Council may assess these to determine the suitability of the Bidder to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of the nominated lead organisation shall be assessed. Where the Bidder intends to sub-contract more than 25% of any contract value of a single sub-contractor, the Bidder may be required to provide a D&B comprehensive report on all the sub-contractors they intend to utilise. The Council reserves the right to request one copy of all sub-contractor last 2 financial years' audited accounts and details of significant changes since the last financial year end",
                    "minimum": "4B.5.1 Bidders unable to commit to obtain the levels of insurance detailed above may be assessed as a FAIL and be excluded from the Procurement Process. 4B.6 Bidders who do not achieve a minimum D&B failure score of 20 and above and fail to provide any additional explanation or supporting information may be assessed as a FAIL and be excluded from the Procurement Process. Bidders who do not provide sufficient financial information as they consider that their D&B Failure Score does not reflect their current financial status by the Tender Deadline may be assessed as a FAIL and be excluded from the Procurement Process. Bidders that do provide sufficient financial information as they consider that their D&B Failure Score does not reflect their current financial status by the Tender Deadline however fail to satisfy the Council that they have sufficient financial standing to undertake requirements within this procurement exercise will be assessed as a FAIL and will be excluded from the Procurement Process."
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
                    "minimum": "4C.1.2 Bidders who fail to provide evidence of delivering similar projects that they have experience may be assessed as a FAIL and excluded from the Procurement Process. 4C.10 Bidders who fail to demonstrate the percentage of the services to be sub-contracted may be assessed as a FAIL and be excluded from the Procurement Process."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2019-09-19T00:00:00Z"
            }
        },
        "classification": {
            "id": "42515000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The preferred bidder will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting information S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S5 Prompt Payment Certificate S9 List of Proposed Sub-Contractors Insurance Certificates (SC Ref:589348)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577085"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577085"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "RC-CPU-18-271",
            "suppliers": [
                {
                    "id": "org-416",
                    "name": "Highland Wood Energy Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "RC-CPU-18-271",
            "awardID": "RC-CPU-18-271",
            "status": "active",
            "value": {
                "amount": 569627,
                "currency": "GBP"
            },
            "dateSigned": "2019-06-28T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 055-126337"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "420",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "421",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "422",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "423",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "424",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}