Award

Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment

UNIVERSITY OF EDINBURGH

This public procurement record has 4 releases in its history.

Award

22 Jul 2020 at 00:00

TenderUpdate

21 Apr 2020 at 00:00

Tender

25 Mar 2020 at 00:00

Planning

18 Mar 2019 at 00:00

Summary of the contracting process

The University of Edinburgh is in the process of awarding a contract titled "Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment." This procurement pertains to the services industry and is located in Edinburgh, UK. The procurement method is an open procedure. The contract value is £272,000, with a contract commencement date of 1st August 2020 and a duration of two years, with an option to extend for a further 24 months. The procurement stage is complete, and the deadline for submissions was initially set for 28th April 2020 but was extended to 6th May 2020 to accommodate bidders during the COVID-19 pandemic.

This tender offers substantial opportunities for businesses specialising in maintenance and servicing of engineering equipment, particularly in the education sector. Enterprises that possess experience in service contracts, particularly those equipped to maintain pressurisation units and booster pumps, would ideally be suited to compete. Companies demonstrating strong financial stability and technical capabilities will find this contract advantageous, especially those already engaged in similar service provisions within educational or large institutional settings.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment

Notice Description

The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order the booster pumps, pressurisation units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendererd on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

Lot Information

Lot 1

This procurement will be conducted through the use of the Open Procedure. The evaluation will be split into three stages as follows: - Stage 1 - the ESPD will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Stage 2 - Technical (Quality) questions are allocated a total weighting of 70 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent) in order to progress to the final stage of evaluation. Stage 3 - the Commercial (Price) questions are allocated a total weighting of 30 percent. The bidder who submits the lowest price will be awarded the maximum score (30 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical & Commercial scores will be added together and the bidder with the highest score will be deemed to have provided the most economical advantageous tender.. Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: The contract shall have the option to extend by a further 24 months in total.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000577671
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL390794
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50511000 - Repair and maintenance services of pumps

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£272,000 £100K-£500K

Notice Dates

Publication Date
22 Jul 20205 years ago
Submission Deadline
28 Apr 2020Expired
Future Notice Date
1 May 2019Expired
Award Date
20 Jul 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Six months prior to contract expiry.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Maria Dick
Contact Email
maria.dick@ed.ac.uk
Contact Phone
+44 1316502508

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

RICHARD IRVIN FM

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348953
    Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment - The University of Edinburgh is seeking to tender a contract in the next few months.The purpose of this is to establish a Term Maintenance Contract to Inspect, Service and Maintain in a good and safe working Order the Booster Pumps, Pressurisation Units and Associated Equipment on the various system throughout The University of Edinburgh Estate. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment. Total spend over previous three years GBP 105,000 including VAT
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR384340
    Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order the booster pumps, pressurisation units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendererd on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL390794
    Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order the booster pumps, pressurisation units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendererd on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000577671-2020-07-22T00:00:00Z",
    "date": "2020-07-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000577671",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-7",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Maria Dick",
                "email": "maria.dick@ed.ac.uk",
                "telephone": "+44 1316502508",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-13",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Maria Dick",
                "email": "maria.dick@ed.ac.uk",
                "telephone": "+44 1316502508",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-14",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-5",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Maria Dick",
                "email": "maria.dick@ed.ac.uk",
                "telephone": "+44 1316502508",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-59",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Maria Dick",
                "email": "maria.dick@ed.ac.uk",
                "telephone": "+44 1316502508",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-60",
            "name": "Richard Irvin FM Limited",
            "identifier": {
                "legalName": "Richard Irvin FM Limited"
            },
            "address": {
                "streetAddress": "Unit A1 City South Office Park , Portlethen",
                "locality": "Aberdeen",
                "region": "UK",
                "postalCode": "AB12 4XX"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-61",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University Of Edinburgh",
        "id": "org-59"
    },
    "planning": {
        "documents": [
            {
                "id": "MAR348953",
                "documentType": "plannedProcurementNotice",
                "title": "Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment",
                "description": "The University of Edinburgh is seeking to tender a contract in the next few months.The purpose of this is to establish a Term Maintenance Contract to Inspect, Service and Maintain in a good and safe working Order the Booster Pumps, Pressurisation Units and Associated Equipment on the various system throughout The University of Edinburgh Estate. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment. Total spend over previous three years GBP 105,000 including VAT",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348953",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "EC0851",
        "title": "Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment",
        "description": "The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order the booster pumps, pressurisation units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendererd on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50511000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "City of Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "This procurement will be conducted through the use of the Open Procedure. The evaluation will be split into three stages as follows: - Stage 1 - the ESPD will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Stage 2 - Technical (Quality) questions are allocated a total weighting of 70 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent) in order to progress to the final stage of evaluation. Stage 3 - the Commercial (Price) questions are allocated a total weighting of 30 percent. The bidder who submits the lowest price will be awarded the maximum score (30 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical & Commercial scores will be added together and the bidder with the highest score will be deemed to have provided the most economical advantageous tender.. Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract shall have the option to extend by a further 24 months in total."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2019-05-01T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "50511000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2020-04-28T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-04-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR384340",
                "documentType": "contractNotice",
                "title": "Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment",
                "description": "The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order the booster pumps, pressurisation units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendererd on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR384340",
                "format": "text/html"
            },
            {
                "id": "JUL390794",
                "documentType": "awardNotice",
                "title": "Inspect, Service and Maintain Booster Pumps, Pressurisation Units and Associated Equipment",
                "description": "The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order the booster pumps, pressurisation units and associated equipment on the various systems throughout the University of Edinburgh Estate. This contract is being tendererd on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL390794",
                "format": "text/html"
            }
        ],
        "bidOpening": {
            "date": "2020-04-28T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As detailed within the tender - Schedule 3 Statement of Requirements (Brief)"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "ESPD 4A.2 Statement [SERVICE CONTRACTS ONLY] Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "ESPD ref. 4B Economic and Financial Standing Bidders will be required to have a minimum \"general\" yearly turnover of 104,000 GBP for the last 3 years (excluding VAT). Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance 5 million GBP Public Liability Insurance 10 million GBP Professional Indemnity Insurance 2 million GBP Bidders 4B.6 Statement 1: Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract. 4B.6 Statement 2: Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios: Current Ratio Quick Ratio Debtors Turnover Ratio Return on Assets Working Capital Debt to Equity Ratio Gross Profit Ratio A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised. This information may be used to assess financial sustainability."
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice. ESPD ref. 4C1.2 Question Bidders will be required to provide three examples of works carried out during the past three years that demonstrate that you have experience to deliver the works described in the Contract Notice which are similar in value and complexity of estate. Bidder's examples should include but are not limited to the following details in their service provision examples: Detailed description of the service (including detail of whether the service was planned or reactive) Value of the contract/service Contract period Maintenance of plant associated with critical systems (water boosters and heating / chilled water pressurisation units) Complexity of estate managed Description of any reactive / replacement installation service provided (from different equipment suppliers). ESPD 4C.10 Statement Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
                    "minimum": "ESPD 4D.1 Statements 4D.1 Statement 1 Quality Management: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). 4D.1 Statement 2 Health and Safety: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. ESPD 4D1.1 Statements 4D.1.1 Statement 1 Quality Management: If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following: Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above -- a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints. 4D1.1 Statement 2 Health and Safety: If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following: Equivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above -ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder's suppliers apply H&S appropriate measures, risk assessment, and coordinating with bidder's suppliers. NOTE: Organisations with fewer than five employees are not required by law to have a documented policy statement. ESPD 4D.2 Statement The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate ESPD 4D.2.1 Statement If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following: Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above - ensuring effectiveness of measures and reducing impacts, workforce training and skills, checking and reviewing, dealing with waste, and ensuring any suppliers the bidders engages apply appropriate environmental protection measures."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Six months prior to contract expiry."
        },
        "amendments": [
            {
                "id": "amd-6",
                "description": "The Deadline date was changed from 28/04/2020 12:00 to 06/05/2020 12:00. Allow additional time for potential bidders whose time is also currently taken up dealing with COVID19 virus limitations and additional work pressures.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2020-04-28T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2020-05-06T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Contract commencement 01.08.20 to 31.07.22 with the option to extend up to a further 24 months in total. Contract value based on 4 years and includes PPM annual cost plus an estimate cost for Remedial services. (SC Ref:626189)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577671"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577671"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577671"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577671"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 062-149898"
        }
    ],
    "awards": [
        {
            "id": "EC0851",
            "suppliers": [
                {
                    "id": "org-60",
                    "name": "Richard Irvin FM Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EC0851",
            "awardID": "EC0851",
            "status": "active",
            "value": {
                "amount": 272000,
                "currency": "GBP"
            },
            "dateSigned": "2020-07-20T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "91",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "92",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "93",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "94",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "95",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}