Award

Provision of Ophthalmology Phaco Machines and Associated Consumables

NATIONAL WAITING TIMES CENTRE BOARD

This public procurement record has 3 releases in its history.

Award

16 Sep 2020 at 00:00

TenderUpdate

07 Aug 2019 at 00:00

Tender

24 Jul 2019 at 00:00

Summary of the contracting process

The National Waiting Times Centre Board is seeking tenders for the "Provision of Ophthalmology Phaco Machines and Associated Consumables". The procurement process is currently in the planning stage, following a recent cancellation of the tender. This initiative falls under the health industry category and is located in Clydebank, Scotland. The original tender closing date was 26th August 2019, with a contract value of approximately £3,000,000. The procurement method used is a selective or restricted procedure.

This tender presents significant opportunities for suppliers in the medical equipment and consumables sector, especially those specialising in ophthalmology. Companies that can provide high-quality Phaco Emulsification Machines, associated consumables, and support services are encouraged to participate. The Board's future expansion plans for ophthalmic theatres may enable successful bidders to secure ongoing business, particularly if they demonstrate experience and the capability to meet the Board’s technical and cost criteria.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Ophthalmology Phaco Machines and Associated Consumables

Notice Description

NWTC require to implement a Contract to provide Phaco Emulsification Machines with Handpieces, cassettes and associated consumables. The Board will consider two options - LOT 1 to purchase the Phaco Machines with Handpieces and associated consumables OR LOT 2 to purchase associated consumables with FOC loan of Phaco Machines with Handpieces.

Lot Information

Purchase Phaco Machines and Handpieces (Capital) and Associated Consumables (Revenue)

NWTC Board will consider this option to capital purchase seven (7) Phaco Machines with Handpieces and purchase the associated consumables through revenue. At the moment there are 3 ophthalmic theatres with a view to this rising in the next 2 years with an ophthalmic expansion to a total 6 theatres. Also it would be expected that we would have 1 spare unit for possible equipment failures and issues. Our current usage is circa 7,000 procedures packs, this is expected to increase annually. Full details of our requirement will be provided in our specification.. Quantities stated anywhere within the documentation is provided for indication only and is not binding to NWTC Board.

Options: The Board reserve the right to purchase associated products.

Renewal: 3 year contract with option to extend for 2 x 12 month periods.

Purchase of Consumables with Machines to be loaned FOC for duration of the Contract

The Board are seeking a provider of Phaco Emulsification Machines with associated handpieces, cassettes and consumables. It is anticipated that 7 machines will be required with associated consumables. The current situation within the Board is the machines and handpieces are provided free on loan for the duration of the Contract, and the associated consumables are purchased from Revenue. The Board may consider this arrangement again or, consider purchasing the machines and handpieces via Capital Expenditure should this prove to be more economically advantageous. Detailed information will be provided within the specification.. Quantities stated anywhere within this documentation is provided for indication only and is not binding to NWTC Board.

Options: The Board reserves the right to purchase associated products.

Renewal: 3 x years contract with option to extend for a further 2 x 12 month periods.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000579591
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395055
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products


CPV Codes

33122000 - Ophthalmology equipment

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20205 years ago
Submission Deadline
26 Aug 2019Expired
Future Notice Date
Not specified
Award Date
16 Sep 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NATIONAL WAITING TIMES CENTRE BOARD
Contact Name
Angela Smith, Jennifer Hutchison
Contact Email
angela.smith@gjnh.scot.nhs.uk, jennifer.hutchison@gjnh.scot.nhs.uk
Contact Phone
+44 1419515000, +44 1419515481

Buyer Location

Locality
CLYDEBANK
Postcode
G81 4DY
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond

Local Authority
West Dunbartonshire
Electoral Ward
Clydebank Waterfront
Westminster Constituency
West Dunbartonshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000579591-2020-09-16T00:00:00Z",
    "date": "2020-09-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000579591",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-13",
            "name": "National Waiting Times Centre Board",
            "identifier": {
                "legalName": "National Waiting Times Centre Board"
            },
            "address": {
                "streetAddress": "Golden Jubilee National Hospital Beardmore Street, Agamenmon Street",
                "locality": "Clydebank",
                "region": "UKM82",
                "postalCode": "G81 4DY"
            },
            "contactPoint": {
                "name": "Angela Smith",
                "email": "angela.smith@gjnh.scot.nhs.uk",
                "telephone": "+44 1419515000",
                "faxNumber": "+44 1419515761",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsgoldenjubilee.co.uk/home/"
            }
        },
        {
            "id": "org-15",
            "name": "National Waiting Times Centre Board",
            "identifier": {
                "legalName": "National Waiting Times Centre Board"
            },
            "address": {
                "streetAddress": "Golden Jubliee National Hospital Beardmore Street, Agamenmon Street",
                "locality": "Clydebank",
                "region": "UKM81",
                "postalCode": "G81 4DY"
            },
            "contactPoint": {
                "name": "Jennifer Hutchison",
                "email": "jennifer.hutchison@gjnh.scot.nhs.uk",
                "telephone": "+44 1419515481",
                "faxNumber": "+44 1419515761",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nhsgoldenjubilee.co.uk/home/"
            }
        },
        {
            "id": "org-120",
            "name": "National Waiting Times Centre Board",
            "identifier": {
                "legalName": "National Waiting Times Centre Board"
            },
            "address": {
                "streetAddress": "Golden Jubilee National Hospital Beardmore Street, Agamenmon Street",
                "locality": "Clydebank",
                "region": "UKM82",
                "postalCode": "G81 4DY"
            },
            "contactPoint": {
                "name": "Angela Smith",
                "email": "angela.smith@gjnh.scot.nhs.uk",
                "telephone": "+44 1419515000",
                "faxNumber": "+44 1419515761",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsgoldenjubilee.co.uk/home/"
            }
        },
        {
            "id": "org-121",
            "name": "Dumbarton Sheriff Court",
            "identifier": {
                "legalName": "Dumbarton Sheriff Court"
            },
            "address": {
                "streetAddress": "Church Street",
                "locality": "Dumbarton",
                "postalCode": "G82 1QR"
            },
            "contactPoint": {
                "telephone": "+44 1389763266",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "National Waiting Times Centre Board",
        "id": "org-120"
    },
    "tender": {
        "id": "NWTC19/02",
        "title": "Provision of Ophthalmology Phaco Machines and Associated Consumables",
        "description": "NWTC require to implement a Contract to provide Phaco Emulsification Machines with Handpieces, cassettes and associated consumables. The Board will consider two options - LOT 1 to purchase the Phaco Machines with Handpieces and associated consumables OR LOT 2 to purchase associated consumables with FOC loan of Phaco Machines with Handpieces.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "33122000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Clydebank, West Dunbartonshire, Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "33122000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Clydebank, West Dunbartonshire, Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 3000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-08-26T13:00:00Z"
        },
        "documents": [
            {
                "id": "JUL361524",
                "documentType": "contractNotice",
                "title": "Provision of Ophthalmology Phaco Machines and Associated Consumables",
                "description": "NWTC require to implement a Contract to provide Phaco Emulsification Machines with Handpieces, cassettes and associated consumables. The Board will consider two options - LOT 1 to purchase the Phaco Machines with Handpieces and associated consumables OR LOT 2 to purchase associated consumables with FOC loan of Phaco Machines with Handpieces.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL361524",
                "format": "text/html"
            },
            {
                "id": "JUL361524-1",
                "title": "Scoring Questions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361524&idx=1",
                "datePublished": "2019-07-26T16:00:32Z",
                "dateModified": "2019-07-26T16:00:32Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL361524-2",
                "title": "Scoring Methodology",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361524&idx=2",
                "datePublished": "2019-07-26T16:00:32Z",
                "dateModified": "2019-07-26T16:00:32Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL361524-3",
                "title": "Financial Evaluation Matrix",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361524&idx=3",
                "datePublished": "2019-07-26T16:00:32Z",
                "dateModified": "2019-07-26T16:00:32Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "SEP395055",
                "documentType": "awardNotice",
                "title": "Provision of Ophthalmology Phaco Machines and Associated Consumables",
                "description": "NWTC require to implement a Contract to provide Phaco Emulsification Machines with Handpieces, cassettes and associated consumables. The Board will consider two options - LOT 1 to purchase the Phaco Machines with Handpieces and associated consumables OR LOT 2 to purchase associated consumables with FOC loan of Phaco Machines with Handpieces.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395055",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Purchase Phaco Machines and Handpieces (Capital) and Associated Consumables (Revenue)",
                "description": "NWTC Board will consider this option to capital purchase seven (7) Phaco Machines with Handpieces and purchase the associated consumables through revenue. At the moment there are 3 ophthalmic theatres with a view to this rising in the next 2 years with an ophthalmic expansion to a total 6 theatres. Also it would be expected that we would have 1 spare unit for possible equipment failures and issues. Our current usage is circa 7,000 procedures packs, this is expected to increase annually. Full details of our requirement will be provided in our specification.. Quantities stated anywhere within the documentation is provided for indication only and is not binding to NWTC Board.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "50"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "50"
                        }
                    ]
                },
                "options": {
                    "description": "The Board reserve the right to purchase associated products."
                },
                "hasOptions": true,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 year contract with option to extend for 2 x 12 month periods."
                }
            },
            {
                "id": "2",
                "title": "Purchase of Consumables with Machines to be loaned FOC for duration of the Contract",
                "description": "The Board are seeking a provider of Phaco Emulsification Machines with associated handpieces, cassettes and consumables. It is anticipated that 7 machines will be required with associated consumables. The current situation within the Board is the machines and handpieces are provided free on loan for the duration of the Contract, and the associated consumables are purchased from Revenue. The Board may consider this arrangement again or, consider purchasing the machines and handpieces via Capital Expenditure should this prove to be more economically advantageous. Detailed information will be provided within the specification.. Quantities stated anywhere within this documentation is provided for indication only and is not binding to NWTC Board.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "50"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "50"
                        }
                    ]
                },
                "options": {
                    "description": "The Board reserves the right to purchase associated products."
                },
                "hasOptions": true,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 x years contract with option to extend for a further 2 x 12 month periods."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicOrdering": true
        },
        "coveredBy": [
            "GPA"
        ],
        "secondStage": {
            "invitationDate": "2019-09-09T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "All Economic Operators must complete the European Single Procurement Document (ESPD) via Public Contract Scotland (PCS) portal link. With reference to section 4B.6 - NWTC will use the information supplied to complete its financial evaluation matrix. Economic Operators with a score of 50 and above will be deemed to have evidenced financial stability to complete this Contract. EO's who do not meet a score of 50 will not be considered.",
                    "minimum": "With reference to ESPD question 4B.5.1 EO's must hold and evidence Employer's (Compulsory) Liability Insurance = GBP5m. If EO's do not currently have this level of insurance they must agree to put this in place prior to commencement of the contract. This is a pass/fail question. Any EO's who fail will not be considered. With reference to ESPD question 4B5.2 EO's must hold and evidence Public Liability Insurance = GBP10m. If EO's do not currently have this level of insurance they must agree to put this in place prior to commencement of the contract. This is a pass/fail question. Any EO's who fail will not be considered."
                },
                {
                    "type": "technical",
                    "description": "1) With reference to ESPD question 4C1.2 EO's must provide details of three (3) examples of the organisation's experience in delivering and commissioning services similar to those described in part II.2.4 of the OJEU Contract Notice, examples must be from within the last 3 years and be on a similar scale to this project. Your response should clearly indicate who the customer is in each example. This is a scored question with a weighting of 25% 2) With reference to ESPD question 4C1.2 In relation to the examples provided to demonstrate your experience, referees must be submitted (If EO's do not provide three (3) examples of experience or references the submission will be excluded from the Tender). This is a scored question with a weighting of 25% 3) With reference to ESPD question 4C.3 EO's are requested to provide details of their customer services and helpline support. This should include but not be limited to telephone support and engineer response time to breakdowns. This is a scored question with a weighting of 25% 4) With reference to ESPD question 4C.9 EO's must provide full details of your policy and procedures in relation to the supply of loan equipment. This is a scored question with a weighting of 25% With reference to ESPD question 4C.11B suppliers will be required to provide samples as detailed in our specification. Your completed response should be no more than 2 pages of A4 per question."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "classification": {
            "id": "33122000",
            "scheme": "CPV"
        },
        "reviewDetails": "The Authority shall notify all Economic Operators of its decision to award the Contract by electronic mail as soon as possible after a decision has been made and shall allow a period of at least 10 clear calendar days before contract is awarded. Unsuccessful Economic Operators shall be provided in that notice with a summary of the reasons why they were unsuccessful and the characteristics and relative advantages of the successful Economic Operator. An Economic Operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-19",
                "description": "SECTION 11.2.9 :Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: The number of companies shortlisted for Invitation to Tender (ITT) will be limited to 5. Responses will be scored based on the criteria set out in section III of the Contract Notice. Bidders must obtain a score of 70% in the ESPD scored questions to be eligible for shortlisting.",
                "unstructuredChanges": [
                    {
                        "newValue": {
                            "text": "SECTION 11.2.9 :Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: The number of companies shortlisted for Invitation to Tender (ITT) will be limited to 5. Responses will be scored based on the criteria set out in section III of the Contract Notice. Bidders must obtain a score of 70% in the ESPD scored questions to be eligible for shortlisting."
                        },
                        "where": {
                            "section": "11.2.9"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "The two top scoring bids will be taken through to clinical trial. Suppliers will be required to provide samples of consumables as part of their bid. Our specification will request pricing for consumables be submitted on a sliding scale. (SC Ref:626809)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000579591"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000579591"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000579591"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "NWTC19/02",
            "title": "Purchase of Consumables with Machines to be loaned FOC for duration of the Contract",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "2"
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 144-354011"
        }
    ]
}