Planning

Dental EPR PIN

NHS GREATER GLASGOW AND CLYDE

This public procurement record has 1 release in its history.

Planning

05 Apr 2019 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

NHS Greater Glasgow and Clyde is planning to procure a Dental Electronic Patient Record (EPR) System, specifically for the Glasgow Dental Hospital and other NHS GGC sites involved in acute and secondary care dental treatment. This procurement process is currently at the planning stage, indicated by the release of a Planned Procurement Notice on 5th April 2019. Interested parties are encouraged to submit feedback and insights who could contribute to the project. A supplier open day is anticipated on 1st November 2019 to discuss the project further and gather market information.

This tender presents a significant opportunity for businesses specialising in healthcare IT solutions and electronic patient records. Vendors that can demonstrate experience with system integration, change management, and compliance with health regulations will be particularly well-suited to compete. The implementation of this system aims to enhance the quality of patient care while improving operational efficiencies within NHS GGC, thus fostering collaboration among service providers and paving the way for innovative healthcare solutions across the region.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Dental EPR PIN

Notice Description

NHS GGC is exploring the options for the possible procurement of a Dental EPR System that can be used in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered). The objective of this exercise is to obtain up-to-date information and feedback from the market in order to: - understand market capabilities and solutions in relation to the functionality required; and - provide NHSGGC with indicative costs associated with the implementation and on-going support of a suitable solution

Lot Information

Lot 1

The implementation of a specialised Dental EPR solution will provide the Acute Service Team in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered) with a specialised application enabling a complete move to electronic process/working in line with other services within GGC who are already operating in an EPR environment. The proposed implementation will enhance the flow of information throughout Acute and Primary Care dental services, which will lead to improved patient care. As a result, the patient experience should also be improved throughout the entire treatment pathway. In line with the Scottish Government's eHealth Strategy and other specialities within NHS GGC moving to an EPR environment within the Acute Dental Service is critical to enhance the use of electronic information, to identify ways of capturing data electronically and to provide a single clinical view of patient information. Providing an Electronic Patient Record will deliver a quality improvement in the standards of patient care by allowing access to appropriate information, ensuring more effective use of resources within the Acute Dental Service. This will allow the Service to stop using paper as the primary means of capturing and sharing information between locations including the transportation and storage of the paper case record, ultimately removing the existing paper record from use. If the Service does not move to the EPR environment it will remain out of step with the majority of other Acute Services. The possibility of linking with Primary and Community Dental services through a shared portal will allow dental patient care processes to be fully supported and information can follow patients irrespective of departmental and organisational boundaries. Promoting the integration of clinical detail in relation to patients' dental care, therefore supporting the health, wellbeing and safety aspect of all dental services. Unaddressed, this could lead to potential disjointed service provision. Therefore, information should be accessible to other care providers through Clinical Portal. The current situation where staff typically only have sight of information recorded in their own area gives rise to risk for the patient and issues with continuity of care, and integrated system will enable this to be addressed. Child protection, Clinical Governance and Data Protection issues should be identified more readily within Dental EPR systems. Clinical record keeping will be more robust in line with new General Data Protection Regulation (GDPR). This should include the decision support service on allergies and alerts this would be a major benefit to clinicians and a reduction in clinical risk to patients. Interested parties should be able to demonstrate how they would be able to overcome common difficulties in implementing including: - Compliance - staff have been used to working in their current processes and systems. What experience does the company have to support staff in the transition and engagement with change processes and new ways of working? - Compatibility - systems when introduced need to integrate into existing infrastructure e.g. TrakCare (Patient Management System), Clinical Portal, IT security, Business Intelligence Systems (reports), how will suppliers ensure that existing systems will function with existing hardware and software which can vary across the Departments? - Timescales - how will the supplier remain within project timescales with initial limited knowledge of individual local surveillance management procedures and systems - Benefits realisation - how can the supplier ensure that the expectations that are part of the business case are realised? It is our intention to hold a supplier open day. Please register your interest on the Public Contracts Scotland portal and you will be sent further information about the supplier day.. A questionnaire has been attached to this notice. Please complete and respond as per the instructions in the document. This is a market testing exercise which will allow the Authority to consider future options in this area.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000580074
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350726
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Apr 20196 years ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS GREATER GLASGOW AND CLYDE
Contact Name
Jim Binnie
Contact Email
jim.binnie@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
GLASGOW
Postcode
G4 0SF
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Dennistoun
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000580074-2019-04-05T00:00:00Z",
    "date": "2019-04-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000580074",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-16",
            "name": "NHS Greater Glasgow and Clyde",
            "identifier": {
                "legalName": "NHS Greater Glasgow and Clyde"
            },
            "address": {
                "streetAddress": "Procurement Department, Glasgow Royal Infirmary, 84 Castle Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0SF"
            },
            "contactPoint": {
                "name": "Jim Binnie",
                "email": "jim.binnie@nhs.net",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsggc.org.uk/"
            }
        }
    ],
    "buyer": {
        "name": "NHS Greater Glasgow and Clyde",
        "id": "org-16"
    },
    "planning": {
        "documents": [
            {
                "id": "APR350726",
                "documentType": "plannedProcurementNotice",
                "title": "Dental EPR PIN",
                "description": "NHS GGC is exploring the options for the possible procurement of a Dental EPR System that can be used in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered). The objective of this exercise is to obtain up-to-date information and feedback from the market in order to: - understand market capabilities and solutions in relation to the functionality required; and - provide NHSGGC with indicative costs associated with the implementation and on-going support of a suitable solution",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350726",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-r6ebe6-0000580074",
        "title": "Dental EPR PIN",
        "description": "NHS GGC is exploring the options for the possible procurement of a Dental EPR System that can be used in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered). The objective of this exercise is to obtain up-to-date information and feedback from the market in order to: - understand market capabilities and solutions in relation to the functionality required; and - provide NHSGGC with indicative costs associated with the implementation and on-going support of a suitable solution",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Greater Glasgow and Clyde"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "APR350726-1",
                "title": "PIN Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR350726&idx=1",
                "datePublished": "2019-04-08T08:28:57Z",
                "dateModified": "2019-04-08T08:28:57Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The implementation of a specialised Dental EPR solution will provide the Acute Service Team in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered) with a specialised application enabling a complete move to electronic process/working in line with other services within GGC who are already operating in an EPR environment. The proposed implementation will enhance the flow of information throughout Acute and Primary Care dental services, which will lead to improved patient care. As a result, the patient experience should also be improved throughout the entire treatment pathway. In line with the Scottish Government's eHealth Strategy and other specialities within NHS GGC moving to an EPR environment within the Acute Dental Service is critical to enhance the use of electronic information, to identify ways of capturing data electronically and to provide a single clinical view of patient information. Providing an Electronic Patient Record will deliver a quality improvement in the standards of patient care by allowing access to appropriate information, ensuring more effective use of resources within the Acute Dental Service. This will allow the Service to stop using paper as the primary means of capturing and sharing information between locations including the transportation and storage of the paper case record, ultimately removing the existing paper record from use. If the Service does not move to the EPR environment it will remain out of step with the majority of other Acute Services. The possibility of linking with Primary and Community Dental services through a shared portal will allow dental patient care processes to be fully supported and information can follow patients irrespective of departmental and organisational boundaries. Promoting the integration of clinical detail in relation to patients' dental care, therefore supporting the health, wellbeing and safety aspect of all dental services. Unaddressed, this could lead to potential disjointed service provision. Therefore, information should be accessible to other care providers through Clinical Portal. The current situation where staff typically only have sight of information recorded in their own area gives rise to risk for the patient and issues with continuity of care, and integrated system will enable this to be addressed. Child protection, Clinical Governance and Data Protection issues should be identified more readily within Dental EPR systems. Clinical record keeping will be more robust in line with new General Data Protection Regulation (GDPR). This should include the decision support service on allergies and alerts this would be a major benefit to clinicians and a reduction in clinical risk to patients. Interested parties should be able to demonstrate how they would be able to overcome common difficulties in implementing including: - Compliance - staff have been used to working in their current processes and systems. What experience does the company have to support staff in the transition and engagement with change processes and new ways of working? - Compatibility - systems when introduced need to integrate into existing infrastructure e.g. TrakCare (Patient Management System), Clinical Portal, IT security, Business Intelligence Systems (reports), how will suppliers ensure that existing systems will function with existing hardware and software which can vary across the Departments? - Timescales - how will the supplier remain within project timescales with initial limited knowledge of individual local surveillance management procedures and systems - Benefits realisation - how can the supplier ensure that the expectations that are part of the business case are realised? It is our intention to hold a supplier open day. Please register your interest on the Public Contracts Scotland portal and you will be sent further information about the supplier day.. A questionnaire has been attached to this notice. Please complete and respond as per the instructions in the document. This is a market testing exercise which will allow the Authority to consider future options in this area.",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2019-11-01T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "A questionnaire has been attached to this notice. Please complete and respond as per the instructions in the document. This is a market testing exercise which will allow the Authority to consider future options in this area. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=580074. (SC Ref:580074)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000580074"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}