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Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment

University Of Edinburgh

This public procurement record has 5 releases in its history.

Award

18 Aug 2020 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

27 May 2020 at 01:00

OJEU - F14 - Corrigendum
TenderUpdate

22 May 2020 at 01:00

OJEU - F14 - Corrigendum
Tender

28 Apr 2020 at 01:00

OJEU - F2 - Contract Notice
Planning

09 Apr 2019 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh is conducting a tender process for the contract titled "Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment". This procurement is categorised under services and will take place in Edinburgh, UK. The tender is currently at the award stage, having completed the evaluation process. The contract was signed on 11th August 2020, with a total value of £186,000 for a duration of four years. Contractors are expected to maintain approximately 56 compressors and associated equipment at various locations across the university’s estate, with performance evaluations based on strict quality and price criteria.

This tender presents significant opportunities for businesses specialising in equipment maintenance, specifically those that focus on mechanical and engineering services. Given the requirements for adherence to industry best practices and the need for pre-planned maintenance, businesses with relevant experience, quality management certifications, and a strong track record in safety standards would be well-suited to compete. The open procurement method indicates that this contract is accessible to a wide range of suppliers, including small to medium enterprises, thereby fostering competition and potential growth for successful bidders.

How relevant is this notice?

Notice Information

Notice Title

Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment

Notice Description

The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

Lot Information

Lot 1

The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows: - Stage 1 - the ESPD will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Stage 2 - Technical (Quality) questions are allocated a total weighting of 70 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent) in order to progress to the final stage of evaluation. Stage 3 - the Commercial (Price) questions are allocated a total weighting of 30 percent. The bidder who submits the lowest price will be awarded the maximum score (30 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical & Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.. Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: This contract is for 24 months with the option to extend up to a further 24 months in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000580368
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392868
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£186,000 £100K-£500K

Notice Dates

Publication Date
18 Aug 20206 years ago
Submission Deadline
1 Jun 2020Expired
Future Notice Date
30 Apr 2019Expired
Award Date
11 Aug 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
Six months prior to contract expiry.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 2XR
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Design Air (Scotland) Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351178
    Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385903
    Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392868
    Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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