Tender

Tender Reference

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Tender

08 May 2019 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Edinburgh is currently conducting an open tender process for a Fire Management System Software. This procurement falls under the services category within the education industry and is located in Edinburgh, UK. The tender period is set to end on 6th June 2019, with bids being opened the following day on 7th June 2019. The total contract value is estimated at £46,000, and submissions must be made electronically via the specified online portal.

This tender presents a substantial opportunity for technology and software firms, particularly those specialising in safety management systems or educational services. Businesses that offer innovative solutions for fire risk assessment, incident reporting, and safety management will find this contract particularly relevant. As the contract includes a renewal option and covers a significant operational area of approximately 400 premises, it is an exciting prospect for growth in the public sector environment.

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Notice Information

Notice Title

Tender Reference

Notice Description

Fire Management System Software

Lot Information

Lot 1

The Fire Safety Unit have the responsibility of managing and monitoring activities associated with Fire risk assessments There is a requirement for an integrated system(s) to manage the Fire Safety Unit's key activities so that data visibility, availability, accuracy, and reliability can be improved. These key activities are all driven by fire safety legislations, namely the Fire (Scotland) Act 2005 and Fire Safety (Scotland) Regulations 2006 as well as government statistics reporting (HESA) and relate to; Fire risk assessments Fire risk assessment action plans Fire drills Fire alarm tests Fires, incidents and fire alarm activations Currently, management of all this data is time consuming to collate, using a combination of MS Word documents, MS Excel spreadsheets and MS Access databases with multiple owners, and there are known data gaps in all the key fire safety areas being collected and recorded. The contract opportunity is for the provision of a Fire Safety Management System that can be used primarily by the Fire Safety Unit but accessed by specified staff such as Fire Stewards, Managers and Estates personnel from across the University. The solution will support the existing estate (approximately 400 premises spread across 5 campuses in and around the Edinburgh area) and will be capable of meeting the needs of the prioritised processes described further in this document. Please refer to mandatories above but in summary the critical elements of any proposed system must include: Fire Risk Assessments and Action Plans - solution enabling the scheduling, recording, scoring, tracking and sharing of Fire Risk Assessments including resultant outcomes, actions and action plans Fire Drills and Tests - solution enabling the scheduling and recording of fire drills and tests as well as the generation and sharing of operational reports Fires, Incidents and Alarm Activations - solution enabling the recording and tracking of fire, incident and alarm activations as well as the generation and sharing of operational reports (to be agreed with Security) Please also refer to the technical questionnaire which outlines further requirements and expectations which in turn align to the relevance of each weighted question.. Please see the ITT document and the questions document for details.

Renewal: one x 24 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000582994
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353618
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£46,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20196 years ago
Submission Deadline
6 Jun 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2022

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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