Notice Information
Notice Title
Door access and time management system
Notice Description
Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): - Secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees; - Software system that will allow for a complete flexible working system for all employees and record time and attendance; - Provide ID cards that can be customised and will enable employees to access the building; - Multiple ways of clocking in and out - Works - Provide and install hardware and software for the system proposed; - Cloud hosted system; - Integration with the Council system The contract has been split into 3 lots however the Council will award 1 lot to a Contractor who can fulfil all requirements for software (Services) and Works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020
Lot Information
Lot 2 - Option 2
Replace card readers and door controllers only. Allow for replacement of associated control wiring to these. Each Door will require an independent 230 V power supply, and RJ45 data point and connection to existing fire alarm interface unit and these should be installed where not existing. The Contractor will supply, support and maintain all door access components (for clarification this includes Card Reader, Maglock, Concentrator, 'Push to Exit' Button, Emergency Egress button and Isolator Key switch) and door access cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council Contractor. The Contractor is to remove all redundant wiring and associated equipment. Full specification can be found in the tender documents in supplier attachment area within PCS Tender site for each lot. The weightings for Lot 2 are Quality 70% / Price 30% full breakdown of the quality can be found in the ITT document in supplier attachment area PCS Tender site.
Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete.
Renewal: The Contract will be for 7 years with the option to extend for up to a further 2 x 12 months and a further 12 month period, subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council.
Lot 3 - option 3Card readers and door Controllers replaced only. Retain and connect to existing wiring Inc. Fire alarm interface unit, 230v power supply and RJ45 data point. The Contractor will supply, support and maintain all door access components (for clarification this includes Card Reader, Maglock, Concentrator, 'Push to Exit' Button, Emergency Egress button and Isolator Key switch) and door access cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council Contractor. The full specification is detailed in the tender documents in the supplier attachment area in PCS Tender site for each lot. The weightings for Lot 3 are Quality 70% / Price 30% full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS Tender site.
Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete.
Renewal: The Contract will be for 7 years with the option to extend for up to a further 2 x 12 months then a further 12 month period, subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council.
Lot 1 - Option 1Lot 1 - All Components to be replaced (this includes Card Reader, Maglock, Concentrator, 'Push to Exit' Button, Emergency Egress button and Isolator Key switch) and associated control wiring to these. Allow for final connections to existing fire alarm interface, power supply and ICT data points. Each door will require an independent 230V power supply, and RJ45 data point and connection to existing fire alarm interface unit should be installed where not existing. The Contractor will supply, support and maintain all components and associated door control cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council Contractor. The Contractor is to remove all redundant wiring and associated equipment. The full specification is detailed in the tender documents in the supplier attachment area in PCS Tender site under each lot. The weightings for Lot 1 are Quality 70% / Price 30% full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS Tender site.
Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete.
Renewal: the contract is for a period of 7 years with an option to extend for a further 2 x 12 months then a further 12 months period subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000587251
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370452
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
-
- CPV Codes
31711300 - Electronic timekeeping systems
35125200 - Time control system or working time recorder
42961100 - Access control system
Notice Value(s)
- Tender Value
- £800,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Oct 20196 years ago
- Submission Deadline
- 29 Jul 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 28 Oct 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Anticipated 2028
Notice Status
- Tender Status
- Unsuccessful
- Lots Status
- Unsuccessful
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Renfrewshire Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- PAISLEY
- Postcode
- PA1 1JB
- Postcode Area
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Renfrewshire
- Electoral Ward
- Paisley East and Central
- Westminster Constituency
- Paisley and Renfrewshire South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN358774
Door access and time management system - Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): - Secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees; - Software system that will allow for a complete flexible working system for all employees and record time and attendance; - Provide ID cards that can be customised and will enable employees to access the building; - Multiple ways of clocking in and out - Works - Provide and install hardware and software for the system proposed; - Cloud hosted system; - Integration with the Council system The contract has been split into 3 lots however the Council will award 1 lot to a Contractor who can fulfil all requirements for software (Services) and Works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020 -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370452
Door access and time management system - Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): - Secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees; - Software system that will allow for a complete flexible working system for all employees and record time and attendance; - Provide ID cards that can be customised and will enable employees to access the building; - Multiple ways of clocking in and out - Works - Provide and install hardware and software for the system proposed; - Cloud hosted system; - Integration with the Council system The contract has been split into 3 lots however the Council will award 1 lot to a Contractor who can fulfil all requirements for software (Services) and Works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.