The Provision and Management of Public Convenience Service to Scottish Borders Council

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            "name": "Scottish Borders Council",
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                "streetAddress": "Council Headquarters",
                "locality": "Newtown St Boswells",
                "region": "UK",
                "postalCode": "TD6 0SA"
            },
            "contactPoint": {
                "email": "procurement@scotborders.gov.uk",
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    "buyer": {
        "name": "Scottish Borders Council",
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    "tender": {
        "id": "SBC/CPC/1717",
        "title": "The Provision and Management of Public Convenience Service to Scottish Borders Council",
        "description": "Scottish Borders Council currently manages and maintains 41 facilities. The Authority is seeking a long-term solution for the provision of such facilities as a discretionary area of work. Of the 41 facilities, 27 are currently charged for access at the point of use at a rate of 30 pence, with the remainder being free (there is no charge for access to RADAR Accessible facilities). The Authority is seeking a way forward working with a third party to deliver a service that is efficient and financially sustainable.",
        "status": "unsuccessful",
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                ],
                "deliveryLocation": {
                    "description": "At 41 facilities located throughout the Scottish Borders."
                },
                "deliveryAddresses": [
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                "description": "The Authority has broken down its requirements into a number of sections as detailed below and is seeking a single supplier to deliver all of these requirements: Sub-section 1: To provide all of the public conveniences services Sub-section 2: To provide an options appraisal of the network, identifying commercial opportunities and enhancements - with recommendations and financial appraisal Sub-section 3:To provide an options appraisal for opportunities for potential installation of Changing Places Toilets (https://www.gov.uk/government/news/ministers-act-to-increase-changing-places-toilets-for-severely-disabled-people) including a financial appraisal detailing any potential grant funding sources. Sub-section 4: To provide an options appraisal for opportunities for potential charged Showers/changing units at key tourism/sport/leisure destinations, supporting the growing cycle tourism economy/sustainable transport.. The estimated value outlined in this advert is the overall estimated cost over the 5 year period and the optional further 5 years.",
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                "contractPeriod": {
                    "startDate": "2020-04-01T00:00:00Z",
                    "endDate": "2025-03-31T00:00:00Z"
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            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers should be members of the British Toilet Association or be willing to join this organisation if awarded this contract."
                },
                {
                    "type": "economic",
                    "description": "ESPD Part 4B. Question 1.67 Statement The Authority will access a Credit Safe financial report for the bidders organisation and use the information provided within to assist with the assessment of the bidders economic and financial standing. The Credit Safe credit rating must be no less than 40 for the bidder to pass this requirement. The Authority also requests the following further information to provide adequate insurance of financial strength to successfully complete their contractual obligations: - Company's audited accounts or equivalent for the most recent 2 financial years along with details of any significant changes since the last year end. In the event that analysis of your financial position determines that additional measures are necessary in order to provide assurance of your financial strength, you will be required to provide either a parent company guarantee or bank guarantee. Should none of the above be satisfactory to the Council, the Council have the right to exclude the bidder from the tender process. ESPD 4B. Question 1.67 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and level of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP 10 million pounds Public Liability Insurance = GBP 5 million pounds",
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                    "description": "2.1.2 Past Experience Bidders are required to provide 3 examples of services they have delivered of a similar value over the past three years that demonstrate their experience to deliver the service. Bidders examples should include but are not limited to the following details in their service provision examples: Detailed description of the service Value of contract Contract Period Contact details of a reference (this will be used for information purposes only)",
                    "minimum": "ESPD 1.68.1 PART 4D Question 1.68 Quality Management Procedures and Health Safety Procedures The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance the following: A) ISO 9001:2008 and then BS EN ISO 9001:2015 when the standard becomes auditable OR The bidder must have the following: A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. ESPD PART 4D Question 1.70 Health And Safety Procedures B) ISO 18001 and then BS EN ISO 45001:(2016 0r 2017) when the standard became auditable. OR, The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. ESPD PART 4D Question 1.70 Environmental Management Systems or Standards C)ISO 14001 2004 and then BS EN ISO 14001:(2015) when the standard became auditable. OR The bidder must have the following: A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)."
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        "reviewDetails": "Scottish Borders Council will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015 No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into",
        "hasRecurrence": true,
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            "description": "At the end of this contract which could be anytime between 5 and 10 years."
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    "language": "EN",
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            "identifier": "2019/S 164-402785"
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    "description": "Any successful submission will require the price and quality metrics of the bid to be subject to a report to Scottish Borders Council presented in February 2020 enabling the Authority to consider if the service it wishes to provide to the community is one which is financially sustainable. The Council reserves the right not to award a contract without liability on its part. The Transfer of Undertakings (Protection of Employment) Regulations 2006 apply to this tender, and tenderers should make allowance for this in any tender price. Economic operators maybe excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts(Scotland) Regulation 2015. Bidders should note that when it is judged by the Authority (at their sole discretion) to be appropriate the Authority will collaborate with the relevant bodies (including Police Scotland) to actively share significant elements of information provided and detailed in this response. Bidders shall ensure all relevant certificates, insurances etc. are up to date. Once shortlisting has been completed for Stage 1 the following documentation will be required: 1. Certificate of Non Collusion, Canvassing & Declaration 2. Freedom of Information 3. Non Involvement in Serious Organised Crime Declaration 4. Insurances 6. Any other documentation required. (SC Ref:685998)",
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