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Emergency Standby Generators - Service, Inspect, Test, and Maintain

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

12 May 2020 at 01:00

OJEU - F3 - Contract Award Notice
Tender

12 Feb 2020 at 00:00

OJEU - F2 - Contract Notice
Planning

26 Aug 2019 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh is seeking to appoint a contractor for the "Emergency Standby Generators - Service, Inspect, Test, and Maintain" contract, aimed at maintaining around 50 standby generators crucial for supporting essential services at their Edinburgh site. This procurement follows a restricted procedure and involves two stages: an initial pre-qualification phase via the ESPD (Scotland) and an invitation to tender for selected bidders. The deadline for the submission of tender proposals is set for 16th March 2020, with a total contract value estimated at £204,000 over a 4-year duration.

This contract presents significant opportunities for businesses specialising in electrical services, particularly those focused on maintenance and emergency services for generators. Companies with experience in servicing similar equipment, strong health and safety practices, and that meet the selection criteria outlined in the tender are encouraged to participate. A strong emphasis will be placed on quality and cost, with evaluation criteria established to ensure that the most economically advantageous tender is awarded. This procurement will not only help ensure reliable energy systems at the University but also allows participating businesses to expand their portfolios and establish long-term partnerships within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Emergency Standby Generators - Service, Inspect, Test, and Maintain

Notice Description

The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working order of around 50 x standby generators that support essential services at our site. The contract shall include emergency call out cover with a maximum of 4 hrs response. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice when completing the ESPD in PCS-T. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

Lot Information

Lot 1

The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working order of around 50 x standby generators that support essential services at our site.The contract shall include emergency call out cover with a maximum of 4 hrs response. We will apply a two stage Restricted procedure. Stage 1- Pre-Qualification via submission of completed ESPD (Scotland). Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice. The responses to these statements will be scored as per the scoring methodology detailed within the tender. We will take the required number of highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition. Stage 2 - Invitation to Tender. The University will evaluate all shortlisted bidders ITT submissions via undertaking a 70 percent Technical and 30 percent Commercial evaluation. Technical (Quality) - Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Price - the bidder who submits the lowest cost will be awarded the maximum score (30 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. The quality and commercial score will be combined to give each bidder an overall total score. The supplier with the highest total score will be deemed to have provided the most economical advantageous tender (MEAT). Prior to award of contract, a 10 day standstill period will be applied to this regulated procurement.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Two annual extension options in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000595718
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386677
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£204,000 £100K-£500K
Lots Value
£204,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 May 20206 years ago
Submission Deadline
16 Mar 2020Expired
Future Notice Date
31 Jan 2020Expired
Award Date
12 May 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
Six months prior to end of contract.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG364456
    Emergency Standby Generators - Service, Inspect, Test, and Maintain - The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working order of around 50 x standby generators that support essential services at our site. The contract shall include emergency call out cover with a maximum of 4 hrs response. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380790
    Emergency Standby Generators - Service, Inspect, Test, and Maintain - The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working order of around 50 x standby generators that support essential services at our site. The contract shall include emergency call out cover with a maximum of 4 hrs response. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice when completing the ESPD in PCS-T. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386677
    Emergency Standby Generators - Service, Inspect, Test, and Maintain - The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working order of around 50 x standby generators that support essential services at our site. The contract shall include emergency call out cover with a maximum of 4 hrs response. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice when completing the ESPD in PCS-T. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

Notice URLs

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