Planning

Travel and Expenses System

SCOTTISH PARLIAMENTARY CORPORATE BODY

This public procurement record has 1 release in its history.

Planning

05 Sep 2019 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body is initiating a procurement process for a "Travel and Expenses System" aimed at streamlining the processing, recording, reporting, and payment of travel and expenses claims for Members of the Scottish Parliament, their staff, and related services. This project is currently in the planning stage, with communications for potential suppliers being solicited before the deadline of 19 September 2019. The procurement will take place at the Scottish Parliament, located in Holyrood, Edinburgh, and involves services categorized under various CPV codes related to business software and service systems.

This tender presents a significant opportunity for software companies and service providers specialising in financial systems, particularly those experienced in developing user-friendly platforms for travel and expense management. Businesses capable of delivering a system that integrates with the Scottish Government's existing financial frameworks and that can provide ongoing support will be well-positioned to compete. Engaging with the Scottish Parliamentary Corporate Body could lead to fruitful partnerships and growth in a sector with ongoing demand for efficient administrative solutions.

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Notice Information

Notice Title

Travel and Expenses System

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) is looking to appoint a contractor to provide a system or systems to process, record, report on and pay travel and expenses claims made by Members of the Scottish Parliament (MSPs), MSP staff and Scottish Parliamentary Services staff. The system must also be able to pay invoices direct to suppliers on behalf of MSPs. The purpose of this PIN is to identify potential service providers in the market who have the capability to deliver this requirement.

Lot Information

Lot 1

The Scottish Parliament currently has a travel and expenses system in place for processing, recording, reporting and paying travel and expenses claims and invoices in relation to the Members' Expenses Scheme and parliamentary business. The current system requires manual data input from hard copy travel and expenses claims and invoices. The SPCB would like to identify any suppliers that would be interested in developing, implementing and supporting a replacement travel and expenses system for the Scottish Parliament. The SPCB are looking for an easy to use system that allows for: - the effective online submission of claims. - digital copies of receipts and invoices to be held within the system. - at a glance updates of spend and budgets. - the production of reports tailored to SPCB requirements, such as recording carbon miles and producing data for the publication of expenses. - integration with the SPCB's finance system - Oracle e-business suite (SEAS) hosted by the Scottish Government. The supplier would be required to work with the Scottish Parliament to ensure any system can meet the Parliament's particular travel and expenses requirements. The supplier would be required to host and maintain the system for the duration of the contract. Any suppliers able to provide this service, or wishing to request further information, are invited to contact procurement@parliament.scot by 19 September 2019.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000596782
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP365505
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48442000 - Financial systems software package

48450000 - Time accounting or human resources software package

48517000 - IT software package

48812000 - Financial information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20196 years ago
Submission Deadline
Not specified
Future Notice Date
10 Jan 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PARLIAMENTARY CORPORATE BODY
Contact Name
Emma O'Sullivan
Contact Email
procurement@parliament.scot
Contact Phone
+44 1313486620

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP365505
    Travel and Expenses System - The Scottish Parliamentary Corporate Body (SPCB) is looking to appoint a contractor to provide a system or systems to process, record, report on and pay travel and expenses claims made by Members of the Scottish Parliament (MSPs), MSP staff and Scottish Parliamentary Services staff. The system must also be able to pay invoices direct to suppliers on behalf of MSPs. The purpose of this PIN is to identify potential service providers in the market who have the capability to deliver this requirement.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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